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- Tasks: Support project governance and reporting while managing the project portfolio system.
- Company: Join Munich Re, a leading provider in specialty insurance with a supportive culture.
- Benefits: Enjoy 25 days leave, private medical insurance, and hybrid working options.
- Why this job: Be part of a dynamic team driving innovation in the insurance industry.
- Qualifications: Experience in project management and strong organisational skills are essential.
- Other info: Diversity and inclusion are at our core, fostering a vibrant workplace.
The predicted salary is between 36000 - 60000 ÂŁ per year.
At Munich Re Specialty – Global Markets (MRS-GM), it is our ambition to become the leading Primary Specialty Insurance provider, underpinned by an effective and adaptable strategy, superior products and industry leaders working in a supportive environment to achieve this. At the heart of our success is a strong culture where people are encouraged to be present, bold and curious, allowing them to achieve their individual goals.
We are looking for a PMO Analyst to join our team on a full time basis in our Manchester office. You will work closely with the Portfolio & Transformation Management Office Lead and the Associate Project Manager Apprentices to provide support with governing and reporting on the Portfolio of Projects including the support of key governance meetings such as the Change Committee and MRSG ExCo (Transformation).
The candidate should have experience in working in a portfolio office across the full spectrum of portfolio office services. The candidate will need to work closely with Business Project Managers to guide on the expectations of the full spectrum of portfolio office services.
Responsibilities- Carry out maintenance and system administration of the in-house project portfolio management system GoldMine, storing all imperative data on Projects, Programmes, and Portfolios. In addition, train and support users.
- Support Business Resource Management in order to reach an informed position of the scheduling of Projects and Programmes, including working with business functions to identify and build out resource availability.
- Manage the Portfolio calendar; co-ordinate the timely preparation of meeting packs according to Portfolio Governance and the Calendar.
- Support key portfolio governance meetings, including organising meetings from the PMO shared mailbox; gathering, preparing and circulating meeting materials; preparing and circulating decisions and actions; and updating governance logs.
- Monitor the shared PMO mailbox; triage requests and forward/flag these up to owners.
- Support the ongoing management of the project assurance process working collaboratively with the Portfolio & Transformation Management Office Lead.
- Support Portfolio governance services including but not limited to financial control, reporting, change control, planning, resource, forecasting, benefits management and RAID management.
- Champion project compliance with organisational standards (e.g. project management framework).
- Support assurance reviews from outside the team, providing required artefacts and liaising with relevant parties.
- Maintain templates for Governance artefacts Proposal, Business Case, Project Charter, Change Requests, Action Closure Documents, etc.
- Assist in the implementation of a governance process for the structuring, development, review, approval and filing of key Programme/Projects deliverables ensuring good quality and best practice is embedded throughout.
- Develop and carry out system administration of SharePoint “Change Hub”.
- Organise and coordinate cross-Programme tasks/actions providing “bandwidth” to the PMO Lead.
- Raise PO requests, approve (receipt) invoices, liaising with procurement, finance and compliance as required.
- Contribute to designing, producing and ongoing improvement of relevant and insightful MI on Portfolio performance and trends (e.g. finances, earned value, etc.).
- Support wider COO reporting, engaging with Change, Data and Operations Delivery.
- Help drive forward good Conduct for the business to deliver the best outcomes for customers/policyholders.
- Any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role.
- Experience in project and programme delivery, in a PMO and/or project management capacity.
- Experience in a Financial Services environment, ideally Insurance.
- Structured and logical thinker, being able to plan and organise work coherently.
- Quality-driven individual, constantly challenging outputs/mechanisms/approaches for ongoing improvement.
- Ability to follow leadership, but also to operate with autonomy and make judgment calls.
- Strong coordination and organisational skills to lead with autonomy tasks delegated from the PMO Lead.
- Strong interpersonal and communication skills.
- Ability to manage and communicate with senior stakeholders.
- Proactive rather than reactive attitude, prepared to flag up portfolio-wide risks and help the PMO Lead in addressing them.
If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!
Diversity, Equity & InclusionAt Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed. All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.
Learning and innovating today, striving for sustainable societies and business tomorrowAt Munich Re Specialty – Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues. Learn more about sustainability at Munich Re – choose your impact!
Benefits- 25 days Annual Leave + Bank Holiday
- 10% Non-contributory Pension
- Eligibility for an Annual Bonus
- Private Medical + Dental Insurance
- Critical illness insurance + Life Assurance + Permanent Health Insurance
- Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
- Electric Vehicle Salary Sacrifice Scheme
- Study & continuing Professional Development Support
- Hybrid Working + IT Home Set-up Support
Portfolio Office Analyst in Manchester employer: Munich Re Specialty - Global Markets
Contact Detail:
Munich Re Specialty - Global Markets Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Portfolio Office Analyst in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those at Munich Re. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show them you’re not just a fit for the role, but for their team too!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want to see your personality shine through!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank you email can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Portfolio Office Analyst in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight how your experience aligns with the PMO Analyst role. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills: Don’t just list your skills; provide examples of how you've used them in previous roles. Whether it's managing projects or supporting governance meetings, we want to see how you’ve made an impact.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key achievements stand out. Remember, less is often more!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it gets into the right hands and helps us keep track of all applicants efficiently.
How to prepare for a job interview at Munich Re Specialty - Global Markets
✨Know Your Portfolio Office Basics
Before the interview, brush up on your knowledge of portfolio office services. Understand the key responsibilities outlined in the job description, like project governance and resource management. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Communication Skills
Since the role involves liaising with senior stakeholders, be prepared to demonstrate your strong interpersonal skills. Think of examples where you've effectively communicated complex information or coordinated meetings, as this will highlight your ability to manage relationships within a PMO context.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing project risks or ensuring compliance with organisational standards. Use the STAR method (Situation, Task, Action, Result) to structure your answers, showcasing your problem-solving abilities and proactive attitude.
✨Emphasise Your Adaptability
The company values a culture of being bold and curious. Share experiences where you've adapted to change or taken initiative in your previous roles. This will resonate well with their ambition to foster an innovative and supportive environment.
