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- Tasks: Support Quality leadership with administrative tasks and ensure compliance with GxP standards.
- Company: Mundipharma, a global healthcare company dedicated to innovative treatments.
- Benefits: Learning opportunities, inclusive culture, and a key role in a global organisation.
- Other info: Join a collaborative team focused on continuous improvement and patient-centricity.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive environment.
- Qualifications: Experience in administration, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 ÂŁ per year.
Join us and make a difference when it matters most! At Mundipharma, we are proud of the work we do to bring innovative treatments to patients. We constantly challenge ourselves to deliver more for patients, healthcare professionals, our partners, and our employees, while operating with integrity and a strong patient‑centric culture.
This role sits within the Global GxP Quality function, supporting Quality leadership and the wider Quality community across Bard and MITO. The team is responsible for ensuring compliance with global GxP standards while driving continuous improvement across Quality processes, governance, and operations. You will partner closely with Quality leaders, cross‑functional teams, and Finance to ensure smooth administrative operations and effective coordination across the function.
The purpose of this role is to provide comprehensive administrative and operational support to the Global GxP Quality organisation. This includes supporting day‑to‑day Quality operations, document management, leadership support, meeting coordination, and financial administration. The role is critical in enabling the Quality leadership team to operate efficiently and maintain strong governance, communication, and compliance standards.
Responsibilities- Provide full administrative support and assistance to the GxP Quality department.
- Support document management activities including filing, printing, scanning, uploading, archiving, and retrieval across Bard and MITO systems.
- Assist with the maintenance and organisation of Quality documentation in line with GxP requirements and internal procedures.
- Provide comprehensive administrative support to the Vice President of Quality and the broader Quality leadership team.
- Manage calendar scheduling and meeting coordination for the VP, Quality.
- Provide travel booking and expense support for Quality Leadership Team (QLT) members.
- Act as administrator for QLT meetings, including managing logistics, meeting room bookings, preparation of agendas, capturing meeting minutes, and tracking actions.
- Support the coordination and delivery of Quality Town Halls and other large‑scale Quality meetings.
- Coordinate and consolidate presentation slides for key forums such as management reviews, monthly safety compliance meetings, and other Quality governance meetings.
- Maintain up‑to‑date Quality organisational charts and email distribution lists.
- Support the maintenance of the Quality MundiConnect page, ensuring information is current and accessible.
- Partner with Finance to raise purchase orders for the Quality function.
- Support resolution of Finance‑related queries including invoices and supplier queries.
- Assist with onboarding of new suppliers for Bard and MITO, ensuring all administrative and system requirements are completed accurately and on time.
- Proven experience in an administrative or coordination role, ideally within a regulated or GxP environment.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Experience supporting senior leaders with calendar management, travel coordination, and meeting administration.
- Confidence working with document management systems and handling confidential information.
- Strong attention to detail and a structured, proactive approach to work.
- Excellent communication and stakeholder‑management skills.
- Comfortable working cross‑functionally, including partnering with Finance and external suppliers.
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and collaboration platforms.
- A commitment to quality, compliance, and continuous improvement.
- Opportunities for learning and development through our varied programme.
- A collaborative and inclusive work environment.
- The opportunity to play a key enabling role within a global Quality organisation.
Mundipharma is a global healthcare company focusing on customers across Africa, Asia Pacific, Canada, Europe, Latin America, and the Middle East. Mundipharma is dedicated to bringing innovative treatments to patients in areas such as pain management, infectious disease, and other severe conditions. Our guiding principles—Integrity and Patient‑Centricity—are at the heart of everything we do.
Quality Coordinator employer: Mundipharma
Contact Detail:
Mundipharma Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Quality Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. The more you practice, the more natural you'll feel during the real deal.
✨Tip Number 4
Don't forget to follow up after interviews! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Quality Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative roles, especially within regulated environments. We want to see how your skills align with the Quality Coordinator position!
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples of how you've managed multiple priorities or supported senior leaders in the past. We love seeing those details that make you stand out!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Mundipharma
✨Know Your GxP Standards
Familiarise yourself with Good Practice (GxP) guidelines relevant to the role. Understanding these standards will not only show your commitment to quality but also help you answer questions about compliance and governance effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities, especially in managing multiple priorities. Think of specific instances where you successfully coordinated meetings or handled document management tasks, as this is crucial for the Quality Coordinator role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves supporting senior leaders and cross-functional teams, demonstrating strong communication skills during the interview will be key to showcasing your fit for the position.
✨Be Proactive with Questions
Prepare thoughtful questions about the team dynamics, ongoing projects, and how the Quality department collaborates with Finance. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values.