At a Glance
- Tasks: Provide high-level support to the VP Commercial and manage complex schedules.
- Company: Dynamic pharmaceutical company focused on collaboration and inclusivity.
- Benefits: Flexible benefits, learning opportunities, and a supportive work environment.
- Other info: Opportunity for travel and professional growth in a vibrant industry.
- Why this job: Join a team where your organisational skills can shine and make a real impact.
- Qualifications: Experience as an Executive Assistant with strong multitasking and communication skills.
The predicted salary is between 40000 - 50000 € per year.
This role provides high-level executive and administrative support to the Vice President Commercial. The position also partners with the wider Commercial function and provides additional support to executive and senior management team members as required.
Role and Responsibilities
- Provide day-to-day executive support to the VP Commercial, including complex calendar management and coordination of national and international travel.
- Lead end-to-end planning of on-site and off-site meetings and events, including guest invitations, venue sourcing and booking, transportation, agenda coordination, and participant communication.
- Manage all event logistics, including travel arrangements for participants and implementation of appropriate AV and technology solutions, ensuring cost-effective delivery with minimal environmental footprint.
- Attend meetings where required, take minutes, track action items, and ensure timely follow-up.
- Provide ad-hoc support to executives as needed. Occasional travel (UK and international) may be required.
Administrative Support and Management
- Drive cost efficiency and ensure adherence to budgets, including negotiation with venues and suppliers for accommodations, meeting spaces, catering, and AV services.
- Prepare and process purchase orders, invoices, and expense reports; maintain accurate financial records and reconciliations.
- Partner with Finance to prepare, monitor, and manage cost center budgets.
- Provide inter-departmental administrative support to ensure continuity during planned/unplanned absences and fluctuating workloads.
- Support new employee onboarding, coordinating logistics and documentation.
- Provide administrative and coordination support for projects with corporate-wide or sensitive scope, as requested by executives.
- Undertake additional ad-hoc assignments as required.
What You’ll Bring
- Proven experience in an Executive Assistant or Senior Administrative role, supporting senior leaders.
- Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
- High level of professionalism, discretion, and confidentiality.
- Excellent written and verbal communication skills with strong attention to detail.
- Demonstrated experience managing budgets, expenses, and financial administration.
- Proactive, flexible, and solution-oriented approach.
- Strong proficiency in Microsoft Office and collaboration tools.
- Experience within a pharmaceutical, healthcare, or regulated environment is advantageous but not essential.
- Flexibility to travel within the UK and internationally as required.
Qualifications
- College diploma in Office Administration (Executive) or equivalent.
- Preferred: 6+ years’ experience in executive administrative support and/or office management roles.
What We Offer in Return
- Flexible benefits package
- Learning and development opportunities
- Collaborative and inclusive work environment
We are committed to building an inclusive environment where everyone can thrive, grow, and bring their authentic selves to work.
Executive Assistant to VP Commercial employer: Mundipharma
As an Executive Assistant to the VP Commercial in Cambridge, you will thrive in a collaborative and inclusive work environment that prioritises employee growth and development. Our flexible benefits package and commitment to sustainability ensure that you can balance your professional and personal life while contributing to meaningful projects within the commercial function. Join us to be part of a team that values your expertise and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to VP Commercial
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and the VP Commercial you'll be supporting. We want you to show up with insightful questions and a clear understanding of their goals. This will definitely set you apart from the crowd!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. We suggest doing mock interviews with friends or using online resources to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant to VP Commercial
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience in supporting senior leaders and managing complex schedules, as this is key for us at StudySmarter.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your organisational skills and how you’ve successfully managed events or budgets in the past. We love seeing your personality come through!
Showcase Your Communication Skills:Since excellent communication is crucial for this role, make sure your application is clear and concise. Pay attention to detail in your writing, as it reflects your professionalism and discretion.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Mundipharma
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling complex schedules. Before your interview, practice discussing how you manage calendars and prioritise tasks. Be ready to share specific examples of how you've handled scheduling conflicts or last-minute changes.
✨Showcase Your Event Planning Skills
This role involves planning meetings and events, so come prepared with examples of successful events you've organised. Talk about the logistics you managed, from venue selection to participant communication, and highlight any cost-saving measures you implemented.
✨Demonstrate Financial Savvy
Since budget management is key, brush up on your financial administration skills. Be ready to discuss how you've managed budgets in the past, including negotiating with suppliers and keeping track of expenses. Bring examples of how you ensured cost efficiency.
✨Communicate with Confidence
Excellent communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, focus on your ability to take minutes and follow up on action items, showcasing your attention to detail and professionalism.
