At a Glance
- Tasks: Support the VP Commercial with executive tasks, event planning, and administrative duties.
- Company: Dynamic pharmaceutical company focused on collaboration and inclusivity.
- Benefits: Flexible benefits, learning opportunities, and a supportive work environment.
- Other info: Opportunity for travel and growth in a vibrant industry.
- Why this job: Join a team where your organisational skills can shine and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong multitasking abilities required.
The predicted salary is between 40000 - 50000 € per year.
This role provides high-level executive and administrative support to the Vice President Commercial. The position also partners with the wider Commercial function and provides additional support to executive and senior management team members as required.
Role and Responsibilities
- Provide day-to-day executive support to the VP Commercial, including complex calendar management and coordination of national and international travel.
- Lead end-to-end planning of on-site and off-site meetings and events, including guest invitations, venue sourcing and booking, transportation, agenda coordination, and participant communication.
- Manage all event logistics, including travel arrangements for participants and implementation of appropriate AV and technology solutions, ensuring cost-effective delivery with minimal environmental footprint.
- Attend meetings where required, take minutes, track action items, and ensure timely follow-up.
- Provide ad-hoc support to executives as needed. Occasional travel (UK and international) may be required.
Administrative Support and Management
- Drive cost efficiency and ensure adherence to budgets, including negotiation with venues and suppliers for accommodations, meeting spaces, catering, and AV services.
- Prepare and process purchase orders, invoices, and expense reports; maintain accurate financial records and reconciliations.
- Partner with Finance to prepare, monitor, and manage cost center budgets.
- Provide inter-departmental administrative support to ensure continuity during planned/unplanned absences and fluctuating workloads.
- Support new employee onboarding, coordinating logistics and documentation.
- Provide administrative and coordination support for projects with corporate-wide or sensitive scope, as requested by executives.
- Undertake additional ad-hoc assignments as required.
What You’ll Bring
- Proven experience in an Executive Assistant or Senior Administrative role, supporting senior leaders.
- Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
- High level of professionalism, discretion, and confidentiality.
- Excellent written and verbal communication skills with strong attention to detail.
- Demonstrated experience managing budgets, expenses, and financial administration.
- Proactive, flexible, and solution-oriented approach.
- Strong proficiency in Microsoft Office and collaboration tools.
- Experience within a pharmaceutical, healthcare, or regulated environment is advantageous but not essential.
- Flexibility to travel within the UK and internationally as required.
Qualifications
- College diploma in Office Administration (Executive) or equivalent.
- Preferred: 6+ years’ experience in executive administrative support and/or office management roles.
What We Offer in Return
- Flexible benefits package
- Learning and development opportunities
- Collaborative and inclusive work environment
We are committed to building an inclusive environment where everyone can thrive, grow, and bring their authentic selves to work.
Executive Assistant to VP Commercial in Cambridge employer: Mundipharma
As an Executive Assistant to the VP Commercial in Cambridge, you will thrive in a collaborative and inclusive work environment that prioritises employee growth and development. Our flexible benefits package and commitment to sustainability ensure that you can balance your professional and personal life while contributing to meaningful projects within the commercial function. Join us to be part of a team that values your contributions and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to VP Commercial in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the VP Commercial you'll be supporting. Prepare thoughtful questions and examples of how your skills align with their needs. Show them you're not just another candidate, but the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the best choice for the position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly helps us keep track of your application. Let’s get you that Executive Assistant role together!
We think you need these skills to ace Executive Assistant to VP Commercial in Cambridge
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leaders and managing complex schedules, as this is key for us at StudySmarter.
Craft a Compelling Cover Letter:Your cover letter should tell us why you’re the perfect fit for the VP Commercial role. Share specific examples of how you've successfully managed events or budgets in the past, and don’t forget to show your enthusiasm for the position!
Showcase Your Skills:We love seeing strong organisational and multitasking skills. Use bullet points to clearly outline your relevant skills and experiences, especially those related to calendar management and travel coordination.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Mundipharma
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling complex schedules. Before the interview, practice discussing how you've managed calendars in the past. Be ready to share specific examples of how you prioritised tasks and handled scheduling conflicts.
✨Show Off Your Event Planning Skills
This role involves planning meetings and events, so come prepared with examples of successful events you've organised. Highlight your attention to detail and how you ensured everything ran smoothly, from logistics to participant communication.
✨Budget Savvy? Prove It!
Since managing budgets is key, brush up on your financial administration skills. Be ready to discuss how you've negotiated with suppliers or managed costs effectively in previous roles. Numbers speak volumes, so if you can, bring along some metrics to back up your claims.
✨Communication is Key
Excellent communication skills are a must for this position. Prepare to demonstrate your written and verbal communication abilities during the interview. You might even want to bring a sample of meeting minutes or reports you've created to showcase your attention to detail and professionalism.
