Assistant to Vice President

The Team

This role provides high-level executive and administrative support to the Vice President Commercial. The position also partners with the wider Commercial function and provides additional support to executive and senior management team members as required.

Role and Responsibilities

• Professional Support to Executives
  • Provide day-to-day executive support to the VP Commercial, including complex calendar management and coordination of national and international travel.
  • Lead end-to-end planning of on-site and off-site meetings and events, including guest invitations, venue sourcing and booking, transportation, agenda coordination, and participant communication.
  • Manage all event logistics, including travel arrangements for participants and implementation of appropriate AV and technology solutions, ensuring cost-effective delivery with minimal environmental footprint.
  • Attend meetings where required, take minutes, track action items, and ensure timely follow-up.
  • Provide ad-hoc support to executives as needed. Occasional travel (UK and international) may be required.
• Administrative Support and Management
  • Drive cost efficiency and ensure adherence to budgets, including negotiation with venues and suppliers for accommodations, meeting spaces, catering, and AV services.
  • Prepare and process purchase orders, invoices, and expense reports; maintain accurate financial records and reconciliations.
  • Partner with Finance to prepare, monitor, and manage cost center budgets.
  • Provide inter-departmental administrative support to ensure continuity during planned/unplanned absences and fluctuating workloads.
  • Support new employee onboarding, coordinating logistics and documentation.
  • Provide administrative and coordination support for projects with corporate-wide or sensitive scope, as requested by executives.
  • Undertake additional ad-hoc assignments as required.

What You’ll Bring

• Proven experience in an Executive Assistant or Senior Administrative role, supporting senior leaders.
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated experience managing budgets, expenses, and financial administration.
• Proactive, flexible, and solution-oriented approach.
• Strong proficiency in Microsoft Office and collaboration tools.
• Experience within a pharmaceutical, healthcare, or regulated environment is advantageous but not essential.
• Fluent in English (written and spoken).
• Flexibility to travel within the UK and internationally as required.

Qualifications

• College diploma in Office Administration (Executive) or equivalent.
• Preferred: 6+ years’ experience in executive administrative support and/or office management roles.

What We Offer in Return

• Flexible benefits package
• Learning and development opportunities
• Collaborative and inclusive work environment

Diversity and Inclusion

We are committed to building an inclusive environment where everyone can thrive, grow, and bring their authentic selves to work.