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- Tasks: Schedule and coordinate FM works while managing a busy inbox and prioritising tasks.
- Company: Join a well-established Facilities Management provider in Manchester City Centre.
- Benefits: Earn £12.85 per hour with a mix of office and remote work.
- Why this job: Be part of a small team making a real impact in service delivery.
- Qualifications: Experience in FM planning, strong organisational skills, and excellent Excel abilities.
- Other info: Long-term opportunity with visibility across operations and career growth.
The predicted salary is between 12 - 16 £ per hour.
Overview: Planner (Facilities Management) — Location: Manchester City Centre. Hours: Monday to Thursday 8.00am – 5.00pm, Friday 8.00am – 5.00pm (work from home). Working pattern: Office-based 4 days per week, WFH Fridays. Pay rate: £12.85 per hour.
Multitask Personnel are pleased to be working in partnership with a well-established Facilities Management provider to recruit an experienced Planner to join their Manchester-based team. This is a fast-paced, operational role supporting FM service delivery through effective resource planning, scheduling and coordination. You’ll be working as part of a small, close-knit team and will play a key role in ensuring engineers are deployed efficiently and jobs are completed within SLA.
The role: As a Planner, you will be responsible for scheduling and booking works, managing high volumes of communication and ensuring resources are aligned to demand. You’ll be handling a busy inbox (100–150 emails per day), prioritising jobs based on urgency, location and resource availability, and resolving scheduling conflicts proactively. This role requires someone who thrives in a high-pressure environment, is highly organised and confident making decisions.
Key responsibilities:
- Resource planning, scheduling and booking FM works
- Prioritising tasks based on urgency, location and engineer availability
- Managing a high-volume inbox and responding efficiently
- Maintaining accurate scheduling systems and resolving clashes proactively
- Communicating clearly with engineers and internal operational teams
- Supporting reporting and performance tracking related to resource utilisation
- Ensuring accuracy and attention to detail across scheduling and data entry
About you:
- Previous experience in an FM planning or scheduling role
- Comfortable working in a fast-paced environment with high workloads
- Strong organisational skills with the ability to manage multiple priorities
- Excellent Excel skills, including sorting, filtering and basic data analysis
- Clear and confident communication skills, both written and verbal
- Ability to work independently and make decisions under pressure
- Experience using scheduling or CAFM systems is advantageous
What’s on offer:
- £12.85 per hour
- Small team environment
- Office-based role with Fridays working from home
- A key operational role with visibility across service delivery
- Long-term opportunity within Facilities Management
How to apply:
To apply for this role, please send your CV to f.tune@multitaskpersonnel.co.uk or call Faye on 01709 820102 for a confidential discussion.
Planner FM in Manchester employer: Multitask Personnel
Contact Detail:
Multitask Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Planner FM in Manchester
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since you'll be managing a high-volume inbox and coordinating with engineers, being clear and confident in your communication is key. Try role-playing with a friend or family member to boost your confidence.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've successfully managed multiple priorities in the past. Use specific situations to demonstrate your ability to thrive under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Planner FM in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in FM planning or scheduling. We want to see how your skills match the role, so don’t be shy about showcasing your organisational prowess and any relevant software experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our fast-paced environment. Share specific examples of how you've managed high workloads and resolved scheduling conflicts in the past.
Show Off Your Communication Skills: Since this role involves managing a busy inbox and communicating with engineers, make sure your written application reflects your clear and confident communication style. We love a good, well-structured email!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Multitask Personnel
✨Know Your Stuff
Make sure you brush up on your Facilities Management knowledge, especially around resource planning and scheduling. Familiarise yourself with common tools and systems used in the industry, as well as any specific software mentioned in the job description.
✨Show Off Your Organisation Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities or handled a high-volume inbox. Be ready to discuss how you prioritised tasks and resolved conflicts.
✨Communicate Clearly
Practice your communication skills before the interview. You’ll need to demonstrate that you can convey information clearly and confidently, both verbally and in writing. Consider doing a mock interview with a friend to refine your responses.
✨Be Ready for Pressure
This role thrives in a fast-paced environment, so be prepared to discuss how you handle pressure. Think of specific situations where you made quick decisions or adapted to changing circumstances, and share those stories during your interview.
