Assistant Vice President, Regulatory Processes

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. MUFG has about 150,000 colleagues worldwide, and is committed to building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, MUFG prioritises people, diversity of ideas, and collaboration to drive innovation, speed and agility. This role supports that culture by empowering you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Main purpose of the role

• Perform key Regulatory Processes – Compliance functions to ensure that the processes within its remit run effectively and efficiently.
• Propose and implement process improvements.
• Ensure appropriate documentation of risks, controls and processes, working with Audit, Risk and other stakeholders as appropriate.

Department overview

The Regulatory Processes Team is responsible for the management and coordination of Core Compliance processes which have broad relevance across or between teams. This includes:

• Regulatory filings
• Individual regulatory license regimes
• UK Senior Manager and Certification Regime administration
• US SEC (SBSD)/CFTC (SD) Swap Associated Persons Designation administration
• US SEC 15a6 approval administration
• Annual General Fitness and Propriety Processes
• Compliance Training framework maintenance and development
• Compliance Policy framework maintenance and development
• Management information production/coordination as part of the Compliance Risk Assessment process
• Management of the firm’s offshore regulatory licences and waivers
• Maintenance of regulatory waivers and exemptions

Roles and responsibilities

• Perform key Regulatory Processes – Compliance functions to ensure processes run effectively and efficiently.
• Propose and implement process improvements.
• Ensure appropriate documentation of risks, controls and processes, working with Audit, Risk and other stakeholders as appropriate.

Key responsibilities

• Timely submission of Regulatory Returns for which Core Compliance is responsible.
• Submit periodic and ad-hoc returns to regulators within required timeframes.
• Maintain a schedule of periodic regulatory returns due.
• Manage communication with regulators on issues relating to returns.
• Liaise internally to obtain information from other departments to support timely filings.
• Provide support for regulatory license regimes.
• Conduct Annual Certification Process and Fit and Proper assessment for SMCR Certified Persons and Senior Managers.
• Ensure staff are certified in line with UK Certified Persons regime.
• Ensure FCA Directory is updated within regulatory timescales.
• Run reconciliation processes across licensing regimes.
• Ensure staff under US Swap Associated Persons and 15-a6 regimes are identified and registered with US regulators.
• Support the annual Swap AP Fitness and Propriety assessment and Declaration Processes.
• Support F&P process for Conduct staff.
• Maintain Core Compliance Policy framework.
• Review/update Core Compliance policy and procedure documents for London and MUS(EU), plus MUS International policies.
• Socialise policy changes with stakeholders across the business and governance for policy approvals.
• Support maintenance and implementation of Core Compliance Training framework.
• Develop and approve annual EMEA-wide Core Compliance training needs assessment and plan, coordinating with all EMEA offices and Tokyo.
• Develop and maintain Core Compliance training materials.
• Roll out training across EMEA offices using the LEAP programme (and MUS Asia where applicable).
• Monitor completion and follow up across London, MUS(EU) and MUS DIFC.
• Assist with regulatory waivers and exemptions application processes.
• Prepare waiver/exemption application forms when required.
• Maintain up-to-date log of open waivers/exemptions.
• Monitor existing waivers/exemptions and apply for extensions when needed.
• Support offshore licence payments and maintenance processes.
• Manage MUFG Securities offshore licences and related payments.
• Support production of management information.
• Prepare management information for local and functional reporting within required timelines.
• Track status of projects/initiatives, regulatory communications, risks among others across Compliance.
• Collate input from multiple teams and senior management.
• Identify improvements in MI production process.
• Support compiling information for semi-annual Compliance Risk Assessment.
• Manage and compile information across EMEA on risk assessment elements.
• Prepare narratives on risk assessment scores.
• Ensure reports are accurate, timely and shared with Head Office stakeholders.
• Identify improvements in consolidation processes.
• Support Breach Management and related metrics/reporting.
• Identify improvements in breach management processes.
• Drive continuous improvement within Regulatory Processes.

Skills and experience

Functional / Technical Competencies:

• Essential

• Knowledge of SMCR Regime.
• Ability to manage complex processes.
• Ability to identify inefficiencies and improve processes.
• Ability to work on multiple high priority items together.
• Experience in a task-oriented team working to multiple deadlines.
• Strong attention to detail.
• Proficient in Excel, Word and PowerPoint.
• Strong team player, collaborative and proactive.

• Knowledge of US Swap AP (CFTC and SEC) regulatory requirements.
• Knowledge of MI and metrics creation.
• Knowledge of compliance risk assessment processes.
• Knowledge of UK and US regulatory filings.
• Good communication skills with empathy.

Education / Qualifications

University degree or equivalent.

Personal requirements

• Excellent communication skills.
• Results driven with a strong sense of accountability.
• Proactive and motivated.
• Ability to operate with urgency and prioritise work.
• Strong decision making and judgement.
• Structured and logical approach to work.
• Strong problem solving skills.
• Creative and innovative approach to work.
• Excellent interpersonal skills.
• Ability to manage large workloads and tight deadlines.
• Excellent attention to detail and accuracy.
• Calm under pressure.

Performance and duties

The role holder will be assessed under the employing entity’s performance framework with inputs from the dual-hatting entity as relevant. The job description will be reviewed as duties evolve, and the role holder may be asked to take on additional duties within scope.

Managing conflicts of interest

The role holder will have responsibilities for both MUFG Bank and MUFG Securities EMEA plc. Act on an entity-neutral basis and ensure regulatory requirements for each business are met. Maintain legal entity integrity for MUFG Bank and MUS. Terms of the Dual-Hat Arrangement and related agreements govern terms of working relationships. Identify and resolve conflicts between MUFG Bank and MUFG Securities EMEA plc, escalating as needed.

We are open to flexible working arrangements. MUFG is committed to diversity and inclusion in recruitment and employment, and opposes discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy/maternity, race, gender reassignment, religion or belief, and marriage or civil partnership. Our recruitment aims to identify the right skills for the role and comply with applicable law.

Our Culture Principles guide how we work: Client Centric, People Focused, Listen Up. Speak Up., Innovate & Simplify, Own & Execute.

• Client Centric
• People Focused
• Listen Up. Speak Up.
• Innovate & Simplify
• Own & Execute