Assistant Vice President, Infrastructure PMO

Position within the Tech In Line PMO team, part of the Project Governance function, supporting the Finance and Data portfolios (EMEA Technology). The role reports to the Tech In Line PMO Lead and works closely with Portfolio Leads, Project Managers and central PMO teams.

Accountabilities / Responsibilities

• Support and guide Portfolio, Project and Programme Managers in planning, controlling, monitoring and organising portfolio work, ensuring governance and reporting compliance and that work is within delivery capability and resource capacity.
• Own and drive programme and project reporting: prepare the monthly portfolio reporting pack from Planview updates, create minutes and management information tailored to target audiences and cover other portfolios when required.
• Review and critique deliverables across programmes/projects for completeness and accuracy against policy and lifecycle minimum standards; provide structured feedback to managers.
• Implement the Central PMO calendar across supported programmes/projects, ensuring policy and delivery controls are followed, and elevate issues, risks and improvement suggestions to the appropriate managers.
• Partner with central PMO, other PMOs and Project Governance to continually improve project, programme and portfolio governance, controls, methods and tools, and align to policy changes and audit action plans.
• Act as the key interface between portfolios and governance functions (Central PMO, Project Reporting, Project Accounting, Financial Management) and support financial and resource management, invoice and requisition handling, contingency management and benefit tracking.
• Produce meeting minutes, track actions to completion, generate management information, verify fortnightly Planview status updates, prepare status reports for governance forums, and coordinate planning activities such as milestone grading and what‑if impact analysis.
• Coordinate assurance activities including stage‑gate reviews, change control, workshop facilitation, document preparation, resource allocation and purchase order management.
• Maintain and oversee project documentation, including RACI matrices, stakeholder plans, delivery controls and budget tracking, ensuring timely updates.
• Contribute to a unified PMO function across EMEA Bank and Securities, enhance governance, reporting and risk/issue escalation, and support effective stakeholder communication.
• Lead continuous improvement initiatives for project management standards, tools and methods aligned with Central PMO direction, and manage small development projects under investment or BAU as needed.

Qualifications / Experience

• Minimum 5 years proven track record in executive reporting and financial process delivery and oversight.
• Accounting experience in project cost categorisation and impact on broader financial reporting.
• Experience using Planview (or similar PPM tool) as an end user, understanding the data model and extracting/manipulating large data sets via Excel; advanced Excel formula skills.
• Experience with Oracle Financials (or equivalent) and the Payables module.
• Experience with PowerBI (or equivalent dashboard tools) and advanced Microsoft Office (PowerPoint, Word, Visio, SharePoint).
• Waterfall project delivery lifecycle knowledge, including RAID logs, financials, resource management and change control.
• Experience defining and implementing project management frameworks, supporting steering committees, managing project books and records, budgets, baselines and change control.
• Professional certifications: PrinceII Foundation, PMI, APM are required; A‑level education or equivalent. A degree or equivalent work experience is preferred.

Skills & Competencies

• Financial – cost categorisation (capital vs expense), financial control and management, resource (demand and supply) management.
• Project / Portfolio management – change control, baseline control, delivery from cradle to grave, lessons learned, risk and issue management, roadmap and critical path management.
• Reporting – executive reporting, risk and issue reporting, benefits tracking.
• Governance – structuring governance, Terms of Reference definition & management.

Personal Requirements

• Excellent interpersonal, relationship and communication skills; collaborative across diverse skill sets and senior management.
• Proven stakeholder management track record and ability to influence senior stakeholders.
• Strategic mindset with focus on both big picture and practical impact.
• Strong problem‑solving skills, proactive, results‑driven, accountable, able to prioritise and work under pressure.
• Strong numerical skills and understanding of project financial management; ability to influence project managers to maintain financial standards.

We are open to considering flexible working requests in line with organisational requirements. MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership. We make our recruitment decisions in a non‑discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.