At a Glance
- Tasks: Manage exam scheduling and preparation, ensuring smooth delivery of tests.
- Company: Join an award-winning company in the education sector with a dynamic team.
- Benefits: Competitive salary, health plan, pension, and potential for permanent role.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Make a difference in students' lives by facilitating their exam experiences.
- Qualifications: Experience in office administration and familiarity with exam management preferred.
The predicted salary is between 23200 - 29500 £ per year.
Mobile Testing Solutions Ltd ("MTS") provides paper-based and digital examination services to a wide range of global clients across the UK and Ireland and also has an online language school specialising mainly in IELTS exam preparation courses. MTS is currently looking for a Pre-Test Exams Administrator.
Job Details:
- Full-Time (Mon - Fri, 9am - 5pm, 35-hour working week)
- Salary: £23,200 to £29,500 p.a. including London weighting. Starting salary will depend on experience in the sector and similar role, with progression within the band based on demonstrated skills and performance.
- Role type: Fixed term (12 months), with high likelihood of making permanent after the first year
- Location: Office-based role at our Head Office at 65 Westcroft Square, London, W6 0TA.
- Eligibility: Must be eligible to work in the UK
- Start date: Within 1 month
- Reporting To: Pre-Test Exams Manager
Main Responsibilities:
- Ensure delivery of all scheduling and pre-test preparation processes for exams delivery
- Process test-taker applications or bookings, adding exam dates on systems
- Monitor test session capacities and update records to optimize seat allocation
- Order, track and distribute exams materials, equipment and stationery to test venues with accuracy and fully compliant with security standards, including arranging incoming and outgoing deliveries and couriers, and regular stock audits
- Ensure test-takers requiring Special Requirements (SR) (e.g. disability) are correctly accommodated in line with agreed policies for relevant exam boards and the venue’s specific set‑ups
- Communicate test day details, special requirements and minors’ details to venue staff and other MTS teams, ensuring all operational needs are met keeping accurate records at all times takers in line with MTS’s and Exam boards’ Safeguarding policies
- Collaborate with fellow Exams Administrators on secure packing and unpacking of test materials, ensuring compliance with exam security policies
- Handle financial transactions related to test bookings, ensuring correct processing and reporting of payments, supporting the Finance Team in invoicing and credit control related to exams bookings
- Occasionally act as test‑day staff at MTS venues, including travel to other cities if required (travel cost to other cities to be covered by MTS)
- Support incident reporting, resolving complaints and escalating where appropriate
- Comply fully with MTS’s GDPR and data protection policies and standards and Safeguarding (Children and Vulnerable People) policy
Person Specification:
- Diploma in Business Administration, or related field
- A minimum of 1-2 years in office administration role, or equivalent
- A minimum of 1-2 years of IELTS exams management or testing administration role, or equivalent (desirable)
- Experience within the education or examination sector (desirable)
- Confidence in dealing with a large network of casual zero‑hours exam staff
- Experience in handling and managing high security documents and materials
- Experience in invigilation of high‑stakes exams
- Good communication, interpersonal, and relationship‑building skills
- Excellent attention to detail
- Customer Centric Can Do Attitude
- Excellent organisational and time management skill
- Excellent people management skills
- Fully IT literate
Why Join Us?
MTS is proud to be an award-winning company, having received the SME Employer of the Year 2025 – Silver Award. If you believe you have the right profile for this position and wish to join our friendly and dynamic team, please submit your up-to-date CV via the platform where you found this job advertisement.
Closing Date: 25 March 2026. (We reserve the right to close this vacancy early if we receive a high number of suitable candidates.)
Recruitment Process:
The selection process is subject to two employment reference checks carried out by the hiring team (not applicable for existing employees). A successful enhanced DBS check (carried out by MTS before recruitment) will be required (not applicable for existing employees if already conducted by MTS). Also, only shortlisted candidates will be contacted for an interview. If you have not heard from us within one month after the closing date, please consider that your application is not successful for this time.
Pre-Test Exams Administrator employer: MTS
Mobile Testing Solutions Ltd (MTS) is an exceptional employer, offering a supportive and dynamic work environment in the heart of London. With a strong focus on employee growth, MTS provides opportunities for progression within the role, alongside benefits such as a private health plan and a defined pension scheme. Join our award-winning team and be part of a company that values collaboration, attention to detail, and a customer-centric approach, all while contributing to meaningful examination services across the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Pre-Test Exams Administrator
✨Dive into Digital Learning Communities
Join online forums and communities focused on digital education, like EdTech Meetups or LinkedIn groups. Engage actively—share ideas and insights, and you'll not only learn a ton but also connect with potential employers and thought leaders in the industry.
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Create content that demonstrates your understanding of digital learning—think blogs, videos, or even free online workshops. This could catch the eye of companies like MTS looking for innovative thinkers. Plus, it’s a great way to practice your presentation skills!
✨Utilise University Career Services
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✨Apply Directly Via Company Websites
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We think you need these skills to ace Pre-Test Exams Administrator
Some tips for your application 🫡
Show Off Your Passion for Learning:When applying for a role in digital learning and education at MTS, make sure to sprinkle your application with examples of your enthusiasm for teaching and learning technologies. Share specific experiences where you've used, designed, or implemented digital learning solutions, as this shows us that you truly get the field.
Highlight Relevant Education and Certification:In the digital learning space, having a strong educational background can set you apart. Don't shy away from showcasing your degrees, certifications, or relevant courses related to e-learning, instructional design, or educational technology. We love seeing candidates who have actively invested in their learning journey!
Tailor Your CV to the Role:Your CV is your first impression, so let's make it count! Focus on your skills directly related to digital learning, such as course development, learning management systems, and data analysis. Be sure to show measurable results from your past roles to demonstrate your impact and effectiveness.
Craft a Compelling Cover Letter:In your cover letter, express not just your qualifications, but your vision for the future of digital education. Discuss how your experiences align with the mission of MTS and highlight any innovative ideas you might have for enhancing learning experiences. This is your chance to connect with us on a deeper level!
How to prepare for a job interview at MTS
✨Get Hands-On with Learning Technologies
Familiarise yourself with common digital learning tools and platforms, like LMS systems or authoring tools that MTS might use. Understanding these will give you an edge and show you’re ready to jump in from day one!
✨Showcase Your Creativity in Lesson Design
Prepare a portfolio of your past projects if you have them, or create sample lesson plans or digital content demos. Being able to discuss your creative approach to engaging students can really set you apart in a full-time role at MTS.
✨Brush Up on Educational Trends
Stay in the loop with the latest trends in digital education, like gamification or personalised learning experiences. This will help you engage in meaningful discussions during the interview and demonstrate your passion for the field.
✨Prepare for Collaborative Scenarios
Expect to be asked about your experience working collaboratively with educators or other stakeholders. Consider discussing how you've contributed to a team effort in creating engaging educational content or improving student outcomes.
