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- Tasks: Manage exam scheduling, prepare materials, and ensure smooth test delivery.
- Company: Join an award-winning team at Mobile Testing Solutions Ltd.
- Benefits: Competitive salary, private health plan, and pension scheme.
- Why this job: Make a difference in education while gaining valuable experience.
- Qualifications: 1-2 years in office administration or exams management preferred.
- Other info: Dynamic work environment with potential for permanent position.
The predicted salary is between 23200 - 29500 ÂŁ per year.
Mobile Testing Solutions Ltd ("MTS") provides paper-based and digital examination services to a wide range of global clients across the UK and Ireland and also has an online language school specialising mainly in IELTS exam preparation courses.
MTS is currently looking for a Pre-Test Exams Administrator (12âmonth Fixedâterm Contract).
Job Details
- FullâTime (Mon - Fri, 9am - 5pm, 35-hour working week)
- Salary: ÂŁ23,200 to ÂŁ29,500 p.a. including London weighting. Starting salary will depend on experience in the sector and similar role, with progression within the band based on demonstrated skills and performance.
- Role type: Fixed term (12 months), with high likelihood of making permanent after the first year
- Location: Office-based role at our Head Office at 65 Westcroft Square, London, W6 0TA.
- Eligibility: Must be eligible to work in the UK
- Start date: Within 1 month
- Reporting To: Pre-Test Exams Manager
- Private Health Plan
- Defined Pension Plan from NEST
Main Responsibilities
- Ensure delivery of all scheduling and pre-test preparation processes for exams delivery
- Process test-taker applications or bookings, adding exam dates on systems
- Monitor test session capacities and update records to optimize seat allocation
- Order, track and distribute exams materials, equipment and stationery to test venues with accuracy and fully compliant with security standards, including arranging incoming and outgoing deliveries and couriers, and regular stock audits
- Ensure test-takers requiring Special Requirements (SR) (e.g. disability) are correctly accommodated in line with agreed policies for relevant exam boards and the venue's specific setâups
- Communicate test day details, special requirements and minors' details to venue staff and other MTS teams, ensuring all operational needs are met keeping accurate records at all times takers in line with MTS's and Exam boards' Safeguarding policies
- Collaborate with fellow Exams Administrators on secure packing and unpacking of test materials, ensuring compliance with exam security policies
- Handle financial transactions related to test bookings, ensuring correct processing and reporting of payments, supporting the Finance Team in invoicing and credit control related to exams bookings
- Occasionally act as testâday staff at MTS venues, including travel to other cities if required (travel cost to other cities to be covered by MTS)
- Support incident reporting, resolving complaints and escalating where appropriate
- Comply fully with MTS's GDPR and data protection policies and standards and Safeguarding (Children and Vulnerable People) policy
Person Specification
- Diploma in Business Administration, or related field
- A minimum of 1-2 years in office administration role, or equivalent
- A minimum of 1-2 years of IELTS exams management or testing administration role, or equivalent (desirable)
- Experience within the education or examination sector (desirable)
- Confidence in dealing with a large network of casual zeroâhours exam staff
- Experience in handling and managing high security documents and materials
- Experience in invigilation of highâstakes exams
- Good communication, interpersonal, and relationshipâbuilding skills
- Excellent attention to detail
- Customer Centric
- Can Do Attitude
- Excellent organisational and time management skill
- Excellent people management skills
- Fully IT literate
Why Join Us?
MTS is proud to be an award-winning company, having received the SME Employer of the Year 2025 â Silver Award. If you believe you have the right profile for this position and wish to join our friendly and dynamic team, please submit your up-to-date CV via the platform where you found this job advertisement.
Closing Date: 25 March 2026. (We reserve the right to close this vacancy early if we receive a high number of suitable candidates.)
Recruitment Process
The selection process is subject to two employment reference checks carried out by the hiring team (not applicable for existing employees). A successful enhanced DBS check (carried out by MTS before recruitment) will be required (not applicable for existing employees if already conducted by MTS). Also, only shortlisted candidates will be contacted for an interview. If you have not heard from us within one month after the closing date, please consider that your application is not successful for this time.
Pre-Test Exams Administrator in London employer: MTS
Contact Detail:
MTS Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Pre-Test Exams Administrator in London
â¨Tip Number 1
Network like a pro! Reach out to people in the education and examination sector, especially those who work at MTS or similar companies. A friendly chat can sometimes lead to opportunities that arenât even advertised!
â¨Tip Number 2
Prepare for the interview by understanding the role inside out. Familiarise yourself with the responsibilities of a Pre-Test Exams Administrator and think about how your experience aligns with them. We want to see your passion for the job!
â¨Tip Number 3
Show off your organisational skills! During the interview, share examples of how youâve successfully managed schedules or handled high-stakes situations in the past. This will demonstrate that youâre the right fit for keeping everything running smoothly.
â¨Tip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets seen by the right people. Plus, it shows youâre serious about joining our team at MTS!
We think you need these skills to ace Pre-Test Exams Administrator in London
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the Pre-Test Exams Administrator role. Highlight relevant experience in office administration and any exposure to the education or examination sector. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In this role, attention to detail is key! Use your application to demonstrate how you've successfully managed high-security documents or handled complex scheduling tasks in the past. We love candidates who can showcase their meticulous nature.
Be Clear and Concise: When writing your application, keep it clear and concise. Avoid jargon and get straight to the point about your qualifications and experiences. We appreciate straightforward communication that gets us excited about your potential!
Apply Through Our Website: Don't forget to apply through our website! Itâs the best way for us to receive your application and ensures youâre considered for the role. Plus, it shows youâre keen on joining our team at MTS!
How to prepare for a job interview at MTS
â¨Know Your Stuff
Make sure you understand the role of a Pre-Test Exams Administrator inside out. Familiarise yourself with the responsibilities listed in the job description, especially around scheduling and handling test materials. This will help you answer questions confidently and show that you're genuinely interested in the position.
â¨Showcase Your Experience
Prepare to discuss your previous experience in office administration or exams management. Think of specific examples where you've demonstrated excellent organisational skills or dealt with high-security documents. This will help you stand out as a candidate who can handle the demands of the role.
â¨Brush Up on Communication Skills
Since the role involves liaising with various teams and test-takers, practice articulating your thoughts clearly. You might be asked how you would communicate special requirements to venue staff, so think about how you would ensure everyone is on the same page.
â¨Be Ready for Scenario Questions
Expect questions that put you in real-life situations, like handling complaints or managing test-day logistics. Prepare by thinking through how you would approach these scenarios, focusing on your problem-solving skills and customer-centric attitude. This will demonstrate your ability to think on your feet.