At a Glance
- Tasks: Support daily operations and maintenance of facilities while assisting with administrative tasks.
- Company: Join an award-winning company providing innovative examination services across the UK and Ireland.
- Benefits: Competitive salary, private health plan, pension scheme, and potential for permanent role.
- Other info: Great opportunity for career growth and development in a supportive environment.
- Why this job: Be part of a dynamic team and make a real difference in facility management.
- Qualifications: GCSEs in English and Maths; basic handyman skills and admin experience preferred.
The predicted salary is between 27450 - 30150 € per year.
Mobile Testing Solutions Ltd (MTS) provides paper-based and digital examination services to a wide range of global clients across the UK and Ireland and also has an online language school specialising mainly in IELTS exam preparation courses. MTS is currently looking for a Facilities and Office Assistant.
Job Details:
- Full-Time (Mon - Fri, 9am - 5pm, 35-hour working week)
- Salary: £27,450 to £30,150 p.a. including London weighting. Starting salary will depend on experience in the sector and similar role, with progression within the band based on demonstrated skills and performance.
- Role type: Fixed term (12 months), with high likelihood of making permanent after the first year
- Location: On-site at our Head Office at 65 Westcroft Square, London, W6 0TA, and regular travel to support multiple venues under your responsibility in the UK and Republic of Ireland, as and when required.
- Eligibility: Must be eligible to work in the UK and own a valid driving licence
- Start date: Within 1 month
- Reporting To: Facilities Manager
- Private Health Plan
- Defined Pension Plan from NEST
Main Responsibilities:
- Support the Facilities Manager with the day-to-day operation and maintenance of MTS venues and facilities
- Maintain and update facilities records and administrative documentation, including asset registers, inventory logs, key registers, maintenance logs, and contractor and supplier records
- Assist with basic building maintenance and handyman tasks, such as minor carpentry repairs, changing light/door fittings, refitting ceiling tiles, painting touch-ups, adjusting electrical fixtures, and other general handyman tasks
- Support the setup, movement, and arrangement of furniture, equipment, and deliveries across venues
- Monitor facilities supplies and consumables, ensuring materials required for site operations are adequately stocked
- Coordinate and schedule maintenance visits, contractor work, and site activities, ensuring records of works and services are maintained
- Assist in maintaining facilities compliance documentation, including Health & Safety records, risk assessments, COSHH documentation, asbestos awareness documentation, and fire safety documentation.
- Provide general administrative and operational support to the Facilities Manager as required
- Travel between MTS test venues as and when needed to support the day-to-day facilities operation (travel cost to be covered by MTS)
- Comply fully with MTS’s GDPR and data protection policies and standards and Safeguarding (Children and Vulnerable People) policy
Person Specification:
- GCSEs (or equivalent) including English and Mathematics
- Diploma in Facilities Management, Building Maintenance, Property Services or Health & Safety (desirable)
- Basic handyman or building maintenance knowledge and skills
- Basic understanding of workplace health and safety requirements
- Experience in administrative, operational or facilities roles, with relevant office support, facilities management or building maintenance skills
- Experience in maintaining records, logs, registers or database, especially health and safety documentation (e.g. COSHH, risk assessments, incident logs)
- Experience in liaising with contractors, suppliers or service providers (desirable)
- Good communication, interpersonal and relationship-building skills
- Customer centric
- Can Do attitude
- Excellent organisational and time management skills
- Excellent attention to detail
- Good working knowledge of Microsoft Office applications (Excel, Word, Outlook)
Why Join Us?
MTS is proud to be an award-winning company, having received the SME Employer of the Year 2025 – Silver Award. If you believe you have the right profile for this position and wish to join our friendly and dynamic team, please submit your up-to-date CV via the platform where you found this job advertisement.
Closing Date: 06 May 2026. (We reserve the right to close this vacancy early if we receive a high number of suitable candidates.)
Recruitment Process:
The selection process is subject to two employment reference checks carried out by the hiring team. A successful enhanced DBS check (carried out by MTS before recruitment) will be required. Also, only shortlisted candidates will be contacted for an interview. If you have not heard from us within one month after the closing date, please consider that your application is not successful for this time.
Facilities and Office Assistant in London employer: MTS
Mobile Testing Solutions Ltd (MTS) is an excellent employer, offering a supportive and dynamic work environment at our Head Office in London. With a strong focus on employee growth, we provide opportunities for progression within the role of Facilities and Office Assistant, alongside benefits such as a private health plan and a defined pension scheme. Join our award-winning team and contribute to meaningful projects while enjoying a collaborative culture that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Office Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Get your hands dirty! If you can, volunteer for tasks related to facilities management. This not only boosts your CV but also shows potential employers that you're proactive and ready to jump in.
✨Tip Number 3
Prepare for interviews by researching MTS and its operations. Knowing about their venues and services will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at MTS.
We think you need these skills to ace Facilities and Office Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities and Office Assistant role. Highlight any relevant experience in facilities management or administrative support, and don’t forget to mention your handy skills!
Show Off Your Skills:In your application, emphasise your organisational and time management skills. We love a 'Can Do' attitude, so let us know how you’ve tackled challenges in previous roles.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where possible to make it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your CV and ensures you’re considered for the role.
How to prepare for a job interview at MTS
✨Know Your Stuff
Before the interview, make sure you understand the role of a Facilities and Office Assistant. Familiarise yourself with the responsibilities listed in the job description, like maintaining records and assisting with building maintenance. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Skills
Highlight your relevant experience, especially in administrative or facilities roles. Be ready to discuss specific examples where you've demonstrated your organisational skills or dealt with health and safety documentation. This will give the interviewer a clear picture of how you can contribute to their team.
✨Ask Smart Questions
Prepare a few thoughtful questions about the company culture or the specifics of the role. For instance, you could ask about the types of projects you'll be involved in or how the team collaborates on maintenance tasks. This shows that you're engaged and eager to learn more about the position.
✨Be Personable
Since this role involves liaising with contractors and suppliers, it's important to demonstrate your communication skills. Be friendly and approachable during the interview, and don’t hesitate to share your 'Can Do' attitude. A positive vibe can go a long way in making a great impression!
