HR Advisor – Rochester

Stanley House, Anthonys Way, Medway City Estate, Rochester, ME2 4NF

Job Status:

Full-Time, Permanent

Job Career Level:

Administrative

Job Salary:

Job Reference Code:

Reporting too:

HR Manager

Working hours:

Monday to Friday 8.30am to 5.00pm (hour lunch)

Principle Duties and Accountabilities:

• This role is crucial in delivering exceptional HR support aligned with best practice and current employment regulations. You will play a key role in helping us achieve the business objectives by providing a proactive and valuable generalist HR service
• You will play a vital role in supporting the employee life cycle and driving success across HR and transformation initiatives

Roles and Responsibilities:

Operational HR Support

• Act as first point of contact for employee relation matters and case management
• Lead, co-ordinate, coach and risk-manage employee relations including probationary periods, absence, disciplinary & grievance investigations, and capability processes
• Collaborate with department leads and directors on the most sensitive cases
• Ensure strong employee relations through the engagement of managers to fulfill their legal obligations effectively
• Support on TUPE transfers, both in and out of the business, in line with TUPE guidelines
• Be the escalation point for HR administration team on employee/manager query resolution

Organisational Development

• Support the development and implementation of projects to improve employee engagement and retention across the business
• Proactively identify areas and opportunities for process improvement and offer recommendations/solutions

Administration

• Support HR Manager on the annual reward process – performance/salary review, bonus, benefits.
  KPI Reporting – Review data, report on trends and advise managers/leaders on implementation of solutions
• Support the development and implementation of policies and procedures, working collaboratively across all functions to ensure fit for purpose
• Manage HRIS Data, ensuring it is reflective of organisational structure
• Oversee and maintain departmental structure charts
• Oversee the onboarding process for new employees, ensuring a smooth transition into the organisation
• Notify the payroll and operation teams promptly of any employee changes within the employee life cycle

Stakeholder Management & Communication

• Confidently influence key stakeholders to gain buy-in and support new ways of working, alternative solutions and key projects
• Support stakeholders to implement any organisational change requirements, including proactive management and administration of Terms & Conditions, and Contracts
• Meet regularly with HR Management to share analysis, highlight trends and identify insights from data including turnover, absence, engagement surveys, and exit interviews

People & Culture

• Contribute to the development of initiatives aimed at enhancing employee engagement, retention, and overall workplace culture
• Collaborate with Training and Development initiatives to improve employee skills and capabilities

Other Information:

Qualifications / Competency:

• CIPD Level 5 qualified or working towards
• Experience working with HRIS and employee-related platforms is desirable
• Extensive Knowledge of employment law and current legislation
• Knowledge and understanding of GDPR compliance
• Experience in the generation and use of accurate data for informed decision making
• Strong relationship building and stakeholder management
• Experience of managing change and delivery of projects
• Flexibility and willingness to take on additional responsibilities related to the role
• Excellent organisational and administrative skills with strong attention to detail
• Methodical and able to effectively prioritise workload
• Effective written and oral communication skills
• Ability to work independently and as part of a team
• Proactive, confident and collaborative working style

Health & Safety:

Section 7 of the Health & Safety at Work Act (1974) states the general duties of employees at work

It shall be the duty of every employee while at work to:

(a) To take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work; and
(b) as regards any duty or requirement imposed on their employer or any other person by or under any of the relevant statutory provisions, to co-operate with them so far as is necessary to enable that duty or requirement to be performed or complied with

HR Advisor Health and Safety Responsibilities are:

• To understand and comply with the company health and safety policy
• To influence and promote a positive health, safety culture within the organisation and lead by example
• To ensure all works activities are carried out in a safe manner and in accordance with legislative, company requirements and the risk assessments
• To ensure housekeeping of the works and welfare areas are fully maintained
• To carry out comprehensively and complete in full, all company required documentation
• To report all health, safety and environmental incidents to the Line Manager within 2 hours of it happening
• To ensure awareness of the company fire and first aid arrangements, and emergency evacuation procedure