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- Tasks: Coordinate international shipments and manage logistics for oversized cargo.
- Company: Join an industry-leading client with a focus on global shipping.
- Benefits: Permanent position, competitive salary, and opportunities for professional growth.
- Why this job: Gain expertise in international trade and logistics while making a real impact.
- Qualifications: Experience with international shipping and strong organisational skills required.
- Other info: Fast-paced environment with opportunities for continuous improvement and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
An ASAP start date. Permanent position. Daily interaction with international carriers, heavy-lift partners, and global customers. Opportunities to develop expertise in oversized cargo logistics and international trade compliance. Salary negotiable based on experience.
The Company you'll be working for: MTrec Commercial are proudly representing our industry leading client on their search for an experienced Shipping Administrator to join their team on a full time and permanent basis. If you feel you have the required skills and experience, then please apply for an immediate response!
The Role You will be doing:
- Coordinate international shipments for industrial-packed goods, heavy machinery, and oversized cargo via air, sea, and road freight.
- Work directly with international carriers, freight forwarders, and project-cargo specialists to arrange bookings, secure competitive rates, and manage complex load requirements.
- Prepare and verify all export documentation, including commercial invoices, packing lists, certificates of origin, and customs declarations.
- Ensure accurate communication of packing specifications, weights, dimensions, lifting points, and load-handling requirements to carriers and logistics partners.
- Manage the logistics of out-of-gauge and abnormal loads, including permits, route planning coordination, and compliance with regional transport regulations.
- Track shipments from collection to final delivery, proactively resolving delays, customs issues, or carrier-related challenges.
- Maintain detailed records of shipments, packing documentation, compliance requirements, and freight costs.
- Communicate shipment updates to internal teams, customers, and global partners.
- Ensure compliance with international trade regulations, Incoterms, and destination-specific requirements.
- Process freight invoices, monitor carrier performance, and support cost-control initiatives.
- Collaborate closely with the industrial packing team to schedule collections, manage dispatch timelines, and ensure accurate labelling and documentation for all cargo types.
- Support continuous improvement across the packing, project cargo, and logistics workflow.
About You:
- Proven experience working with international carriers, freight forwarders, and customs brokers, particularly in industrial or oversized cargo environments.
- Background in international shipping, logistics, export packing, or project cargo administration.
- Strong understanding of export/import regulations, customs procedures, and documentation requirements.
- Familiarity with Incoterms, heavy-lift logistics, and out-of-gauge cargo handling.
- Excellent organisational skills and attention to detail, especially regarding technical packing specifications and compliance.
- Strong communication skills for coordinating with carriers, customers, and internal teams.
- Ability to manage multiple complex shipments and deadlines in a fast-paced environment.
- Proficiency with logistics systems, ERP platforms, and Microsoft Office.
- Problem-solving mindset with the ability to work under pressure.
- Knowledge of dangerous goods regulations (ADR, IATA, IMDG) is advantageous.
- Ability to interpret technical drawings, lifting diagrams, and detailed packing information.
- A proactive approach to improving processes and reducing delays or documentation errors.
Shipping Administrator in Hartlepool employer: MTREC Recruitment
Contact Detail:
MTREC Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator in Hartlepool
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their approach to international shipping and oversized cargo logistics. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since you'll be coordinating with various stakeholders, being able to clearly articulate your thoughts and ideas is crucial. Consider doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Shipping Administrator in Hartlepool
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your experience with international carriers and logistics, and don’t forget to mention any specific skills related to oversized cargo and compliance.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this position. Mention your background in shipping and how you can contribute to our team at StudySmarter.
Showcase Your Skills: In your application, be sure to showcase your organisational skills and attention to detail. We want to see how you manage complex shipments and ensure compliance with regulations, so give us some examples!
Apply Through Our Website: Don’t forget to apply through our website for the best chance of getting noticed! It’s the quickest way for us to receive your application and get back to you with an immediate response.
How to prepare for a job interview at MTREC Recruitment
✨Know Your Stuff
Make sure you brush up on your knowledge of international shipping, logistics, and export regulations. Familiarise yourself with Incoterms and the specific requirements for oversized cargo. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare to discuss your previous experience with international carriers and freight forwarders. Have specific examples ready that highlight your problem-solving skills and ability to manage complex shipments. This is your chance to demonstrate how your background aligns perfectly with what they’re looking for.
✨Be Detail-Oriented
Since the role requires a strong attention to detail, be prepared to talk about how you ensure accuracy in documentation and compliance. You might even want to bring along examples of packing lists or customs declarations you've worked on to illustrate your meticulous approach.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s logistics processes or their approach to handling out-of-gauge cargo. This shows that you’re not just interested in the job, but also in how you can contribute to their success.
