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For Companies At a Glance
- Tasks: Coordinate international shipments and manage logistics for oversized cargo.
- Company: Join an industry-leading client with a focus on global shipping.
- Benefits: Permanent position with negotiable salary and ASAP start date.
- Why this job: Gain expertise in international trade and logistics while making a real impact.
- Qualifications: Experience with international carriers and strong organisational skills required.
- Other info: Fast-paced environment with opportunities for continuous improvement and career growth.
The predicted salary is between 36000 - 60000 £ per year.
The Rewards and Benefits on Offer:
- ASAP start date
- Permanent position
- Daily interaction with international carriers, heavy-lift partners, and global customers.
- Opportunities to develop expertise in oversized cargo logistics and international trade compliance.
- Salary negotiable based on experience.
The Company you’ll be working for:
MTrec Commercial are proudly representing our industry leading client on their search for an experienced Shipping Administrator to join their team on a full time and permanent basis. If you feel you have the required skills and experience, then please apply for an immediate response!
The Role You will be doing:
- Coordinate international shipments for industrial-packed goods, heavy machinery, and oversized cargo via air, sea, and road freight.
- Work directly with international carriers, freight forwarders, and project-cargo specialists to arrange bookings, secure competitive rates, and manage complex load requirements.
- Prepare and verify all export documentation, including commercial invoices, packing lists, certificates of origin, and customs declarations.
- Ensure accurate communication of packing specifications, weights, dimensions, lifting points, and load-handling requirements to carriers and logistics partners.
- Manage the logistics of out-of-gauge and abnormal loads, including permits, route planning coordination, and compliance with regional transport regulations.
- Track shipments from collection to final delivery, proactively resolving delays, customs issues, or carrier-related challenges.
- Maintain detailed records of shipments, packing documentation, compliance requirements, and freight costs.
- Communicate shipment updates to internal teams, customers, and global partners.
- Ensure compliance with international trade regulations, Incoterms, and destination-specific requirements.
- Process freight invoices, monitor carrier performance, and support cost-control initiatives.
- Collaborate closely with the industrial packing team to schedule collections, manage dispatch timelines, and ensure accurate labelling and documentation for all cargo types.
- Support continuous improvement across the packing, project cargo, and logistics workflow.
About You:
- Proven experience working with international carriers, freight forwarders, and customs brokers, particularly in industrial or oversized cargo environments.
- Background in international shipping, logistics, export packing, or project cargo administration.
- Strong understanding of export/import regulations, customs procedures, and documentation requirements.
- Familiarity with Incoterms, heavy-lift logistics, and out-of-gauge cargo handling.
- Excellent organisational skills and attention to detail, especially regarding technical packing specifications and compliance.
- Strong communication skills for coordinating with carriers, customers, and internal teams.
- Ability to manage multiple complex shipments and deadlines in a fast-paced environment.
- Proficiency with logistics systems, ERP platforms, and Microsoft Office.
- Problem-solving mindset with the ability to work under pressure.
- Knowledge of dangerous goods regulations (ADR, IATA, IMDG) is advantageous.
- Ability to interpret technical drawings, lifting diagrams, and detailed packing information.
- A proactive approach to improving processes and reducing delays or documentation errors.
Shipping Administrator employer: MTrec Ltd
Contact Detail:
MTrec Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the shipping and logistics industry. Attend events, join online forums, and don’t be shy about asking for introductions. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their approach to international shipping and logistics. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Shipping Administrator, you'll need to coordinate with various stakeholders. Role-play common scenarios with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Shipping Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your experience with international carriers and logistics, and don’t forget to mention any specific skills related to oversized cargo and compliance.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your problem-solving skills and how you’ve successfully managed complex shipments in the past.
Show Off Your Attention to Detail: In shipping, details matter! Make sure your application is free from typos and errors. Highlight your organisational skills and any experience you have with export documentation and compliance requirements.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s quick and easy, and we can’t wait to see your application!
How to prepare for a job interview at MTrec Ltd
✨Know Your Cargo
Make sure you brush up on your knowledge of oversized cargo logistics and international trade compliance. Be ready to discuss specific examples from your past experience that demonstrate your understanding of export/import regulations and customs procedures.
✨Showcase Your Communication Skills
Since the role involves daily interaction with international carriers and customers, practice articulating how you've effectively communicated complex information in previous roles. Think of scenarios where you resolved issues or coordinated with multiple stakeholders.
✨Demonstrate Organisational Skills
Prepare to talk about how you manage multiple shipments and deadlines. Bring examples of how you’ve maintained detailed records and ensured compliance with packing specifications and documentation requirements in a fast-paced environment.
✨Problem-Solving Mindset
Be ready to discuss challenges you've faced in logistics and how you overcame them. Highlight your proactive approach to improving processes and reducing delays, as this will show your potential employer that you can handle the pressures of the role.
