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- Tasks: Coordinate international shipments and manage logistics for oversized cargo.
- Company: Join an industry-leading client in the shipping and logistics sector.
- Benefits: Competitive salary, permanent position, and opportunities for professional growth.
- Why this job: Gain expertise in international trade and make a real impact in global logistics.
- Qualifications: Experience with international shipping and strong organisational skills required.
- Other info: Fast-paced environment with a focus on continuous improvement and problem-solving.
The predicted salary is between 28800 - 43200 £ per year.
An ASAP start date
Permanent position
Daily interaction with international carriers, heavy-lift partners, and global customers.
Opportunities to develop expertise in oversized cargo logistics, and international trade compliance.
Salary negotiable based on experience.
The Company you’ll be working for:
MTrec Commercial are proudly representing our industry leading client on their search for an experienced Shipping Administrator to join their team on a full time and permanent basis. If you feel you have the required skills and experience, then please apply for an immediate response!
Responsibilities:
- Coordinate international shipments for industrial-packed goods, heavy machinery, and oversized cargo via air, sea, and road freight.
- Work directly with international carriers, freight forwarders, and project-cargo specialists to arrange bookings, secure competitive rates, and manage complex load requirements.
- Prepare and verify all export documentation, including commercial invoices, packing lists, certificates of origin, and customs declarations.
- Ensure accurate communication of packing specifications, weights, dimensions, lifting points, and load-handling requirements to carriers and logistics partners.
- Manage the logistics of out-of-gauge and abnormal loads, including permits, route planning coordination, and compliance with regional transport regulations.
- Track shipments from collection to final delivery, proactively resolving delays, customs issues, or carrier-related challenges.
- Maintain detailed records of shipments, packing documentation, compliance requirements, and freight costs.
- Communicate shipment updates to internal teams, customers, and global partners.
- Ensure compliance with international trade regulations, Incoterms, and destination-specific requirements.
- Process freight invoices, monitor carrier performance, and support cost-control initiatives.
- Collaborate closely with the industrial packing team to schedule collections, manage dispatch timelines, and ensure accurate labelling and documentation for all cargo types.
- Support continuous improvement across the packing, project cargo, and logistics workflow.
About You:
- Proven experience working with international carriers, freight forwarders, and customs brokers, particularly in industrial or oversized cargo environments.
- Background in international shipping, logistics, export packing, or project cargo administration.
- Strong understanding of export/import regulations, customs procedures, and documentation requirements.
- Familiarity with Incoterms, heavy-lift logistics, and out-of-gauge cargo handling.
- Excellent organisational skills and attention to detail, especially regarding technical packing specifications and compliance.
- Strong communication skills for coordinating with carriers, customers, and internal teams.
- Ability to manage multiple complex shipments and deadlines in a fast-paced environment.
- Proficiency with logistics systems, ERP platforms, and Microsoft Office.
- Problem-solving mindset with the ability to work under pressure.
- Knowledge of dangerous goods regulations (ADR, IATA, IMDG) is advantageous.
- Ability to interpret technical drawings, lifting diagrams, and detailed packing information.
- A proactive approach to improving processes and reducing delays or documentation errors.
Shipping Administrator employer: MTrec Ltd Commercial
Contact Detail:
MTrec Ltd Commercial Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Shipping Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of international shipping regulations and logistics processes. Be ready to discuss your experience with oversized cargo and how you've tackled challenges in the past.
✨Tip Number 3
Showcase your problem-solving skills! During interviews, share specific examples of how you've resolved issues with shipments or documentation. This will demonstrate your ability to handle the fast-paced environment of shipping administration.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Shipping Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Shipping Administrator role. Highlight your experience with international carriers and logistics, and don’t forget to mention any specific skills related to oversized cargo and compliance.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your problem-solving mindset and how you’ve successfully managed complex shipments in the past.
Showcase Your Attention to Detail: In the shipping world, details matter! Make sure to emphasise your organisational skills and attention to detail in both your CV and cover letter. This will show us that you can handle the technical packing specifications and compliance requirements.
Apply Through Our Website: We encourage you to apply through our website for a quicker response. It’s the best way for us to receive your application and get back to you about this exciting opportunity!
How to prepare for a job interview at MTrec Ltd Commercial
✨Know Your Stuff
Make sure you brush up on your knowledge of international shipping, logistics, and export regulations. Familiarise yourself with Incoterms and the specific requirements for oversized cargo. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare to discuss your previous experience with international carriers and freight forwarders. Have specific examples ready that highlight your problem-solving skills, especially in managing complex shipments or resolving customs issues. This will demonstrate your capability to handle the responsibilities of the Shipping Administrator role.
✨Ask Smart Questions
Come prepared with insightful questions about the company's logistics processes or their approach to compliance with international trade regulations. This shows that you’re engaged and thinking critically about how you can contribute to their team.
✨Be Organised and Detail-Oriented
During the interview, emphasise your organisational skills and attention to detail. You might even want to bring a portfolio showcasing your documentation skills or any relevant projects you've worked on. This will reinforce your fit for a role that requires meticulous record-keeping and compliance management.
