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- Tasks: Support the procurement team by managing purchase orders and supplier communications.
- Company: Join MTM Engineering, a leading Electrical Engineering company specializing in cable installation across Europe.
- Benefits: Gain hands-on experience in procurement while working in a dynamic office environment.
- Why this job: Be part of a team that streamlines processes and contributes to cost-effectiveness in exciting projects.
- Qualifications: Experience in procurement or supply chain management is a must; proficiency in relevant software is essential.
- Other info: This role is on-site in our Strabane office, perfect for those looking to grow their career.
The predicted salary is between 28800 - 43200 £ per year.
The Procurement Administrator is responsible for supporting the procurement team in the efficient and effective acquisition of goods and services for the organization. This role involves managing purchase orders, coordinating with suppliers, ensuring compliance with procurement policies, and maintaining accurate procurement records. The Procurement Administrator plays a key role in streamlining procurement processes and contributing to the overall cost-effectiveness of the company. This role will be on-site in our Strabane office.
About Us
MTM Engineering was established in 1997 and is an Electrical Engineering company that specialises in MV & LV electrical cable installation, termination services, and containment solutions for a wide range of construction projects. Our expertise spans across industries such as Data Centres and Pharmaceutical throughout Europe, UK and beyond.
Responsibilities:
- Purchase Order Management: Process and manage purchase orders, ensuring timely issuance and follow-up with suppliers to confirm order details and delivery schedules
- Supplier Communication: Liaise with suppliers to resolve any issues related to pricing, delivery, or quality, and ensure suppliers meet company requirements
- Inventory Tracking: Maintain accurate records of inventory levels, stock movements, and supplier lead times to avoid overstocking or stockouts
- Contract Support: Assist in the preparation of supplier contracts and ensure that all contracts and agreements comply with company standards and regulations
- Data Entry & Reporting: Update and maintain procurement systems and databases with accurate information. Generate regular reports on procurement activities, spend analysis, and supplier performance
- Compliance & Documentation: Ensure compliance with internal procurement policies and external regulations. Maintain procurement records and documentation for audits and future reference
- Cost Management: Assist in tracking and managing procurement budgets, identifying cost-saving opportunities, and supporting the procurement team in negotiating better terms with suppliers
- Problem Resolution: Address and resolve procurement-related issues, including discrepancies in invoicing, delivery delays, or quality issues
- Collaboration: Work closely with other departments (e.g., Finance, Logistics, Operations, Commercial) to coordinate procurement activities and support project and operational needs
Requirements:
- Experience: Experience in procurement, purchasing, or supply chain management
- Technical Skills: Proficiency in procurement software (e.g., Sage, SAP, Oracle, or similar), Microsoft Office Suite (Excel, Word, PowerPoint), and inventory management systems
- Communication: Strong verbal and written communication skills, with the ability to interact with internal teams and external suppliers
- Organizational Skills: Detail-oriented with excellent organizational and time management skills, able to manage multiple tasks and prioritize effectively
- Analytical Skills: Ability to analyse procurement data, identify trends, and support cost-saving initiatives
- Problem-Solving: Strong ability to resolve issues related to order fulfilment, supplier relations, and procurement discrepancies
Procurement Administrator employer: MTM Engineering Ltd
Contact Detail:
MTM Engineering Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Familiarize yourself with procurement software like Sage, SAP, or Oracle. Being proficient in these tools will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills! As a Procurement Administrator, you'll be liaising with suppliers and internal teams. Practice clear and concise communication to ensure smooth interactions.
✨Tip Number 3
Showcase your organizational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to prioritize effectively in a fast-paced environment.
✨Tip Number 4
Research MTM Engineering and its procurement processes. Understanding our company’s values and operations will help you tailor your approach and demonstrate your genuine interest in the role.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Procurement Administrator position. Highlight key responsibilities and required skills, and think about how your experience aligns with these.
Tailor Your CV: Customize your CV to emphasize relevant experience in procurement, purchasing, or supply chain management. Include specific examples of how you've managed purchase orders, communicated with suppliers, or resolved procurement issues.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the procurement process and your ability to contribute to cost management and compliance. Mention your technical skills with procurement software and your strong communication abilities.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Procurement Administrator role.
How to prepare for a job interview at MTM Engineering Ltd
✨Show Your Procurement Knowledge
Make sure to highlight your experience in procurement, purchasing, or supply chain management. Be prepared to discuss specific examples of how you've managed purchase orders or resolved supplier issues in the past.
✨Demonstrate Technical Proficiency
Familiarize yourself with procurement software like Sage, SAP, or Oracle, as well as Microsoft Office Suite. During the interview, mention any relevant tools you’ve used and how they helped streamline your procurement processes.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, especially when discussing how you would liaise with suppliers or collaborate with other departments.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of examples where you successfully addressed procurement-related issues, such as discrepancies in invoicing or delivery delays, and be ready to share those stories.
