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- Tasks: Provide essential admin support and help keep our operations running smoothly.
- Company: Join MSS, a trusted leader in materials testing with nearly three decades of experience.
- Benefits: Enjoy a competitive salary, flexible hours, and a casual office vibe.
- Why this job: Be part of a growing team where your contributions truly matter.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office, especially Excel.
- Other info: Great career progression opportunities in a supportive environment.
The predicted salary is between 22600 - 27400 £ per year.
Overview
Department: Administration
Location: Inverness
Compensation: £26,000 - £30,000 / year
About Us
MSS (Materials Site Services) has been providing specialist materials testing services since 1995, offering expert UKAS accredited laboratory and on-site testing of concrete, bituminous materials and soils, as well as comprehensive on-site sampling services. We operate across Scotland, the North and the Midlands, working with a diverse range of sectors including construction, infrastructure, and development projects.
Our high quality and responsive services have been trusted by contractors, consultants, designers and local councils, Transport Scotland and National Highways, GE technical engineering companies and structural developers for nearly three decades. We maintain a supportive and professional working environment where everyone can thrive, with a strong reputation for technical excellence, reliability, and exceptional client service.
Part of the Celnor Group
Celnor Group is a UK-based environmental services group operating across the Testing, Inspection, Certification and Compliance (TICC) landscape. With a growing portfolio of specialist businesses, Celnor provides essential services that protect people, property and the environment.
About the Role
We are seeking an Administrative Assistant to join our team in Inverness. This is a brand new role created to support our expanding operations in the region. We are looking for a customer-focused team player with strong organisational skills and attention to detail who is committed to delivering excellent service to our clients.
Key Responsibilities
- Provide general administrative support to ensure efficient business operations
- Manage day-to-day reporting and administrative functions for the Inverness office
- Take bookings and maintain client liaison via phone and email
- Coordinate with field technicians and support site operations
- Process documentation and maintain accurate records
- Assist with scheduling and diary management
- Prepare reports and compile information for management review
- Handle invoicing and order processing as required
- Provide excellent customer service to clients, colleagues and suppliers
- Support compliance with company policies and quality standards
Skills, Knowledge, and Expertise
Essential Requirements:
- Strong proficiency with Microsoft Office products, particularly Excel (essential)
- Highly organised with proven ability to multitask effectively and prioritise workload
- Excellent communication skills, both written and verbal
- Professional telephone manner for client interactions
- Strong attention to detail and accuracy in administrative tasks
- Customer focused with demonstrated strong customer relations skills
- Ability to work independently and as part of a team
- Full UK driving licence (highly desirable due to office location)
Desirable
- Previous experience in an administrative or office coordination role
- Experience working in construction, engineering, or technical services industry
- Understanding of site operations and technical testing processes
Join Us
You will be joining a business where your contribution matters and where professionalism, integrity and teamwork are genuinely valued. As part of the wider Celnor Group, you will benefit from group-wide investment, shared expertise and opportunities to develop your career as the organisation continues to grow.
Salary and Benefits
We offer a competitive salary of £26,000 - £30,000 per annum, depending on experience, and provide a supportive working environment including:
- 40 hour working week, Monday to Friday
- Flexible start time between 8:00am - 9:00am with one hour lunch break
- Casual and friendly office culture
- Company mobile phone and laptop provided
- Ad-hoc home working opportunities once settled in the role
- Supportive team environment with ongoing training and development
- Excellent progression opportunities as the company continues to expand
- Work within a company with nearly three decades of industry expertise and UKAS accreditation
This is a fantastic opportunity to contribute to a fast-growing business with significant potential for career progression as MSS continues to expand across multiple regions.
MSS is committed to providing equal opportunities and values diversity in the workplace.
To apply, please submit your CV and a covering letter explaining why you are the right fit for this role.
Administrative Assistant in Inverness employer: MSS
Contact Detail:
MSS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Inverness
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on MSS and the Celnor Group. Understanding their values and services will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, especially in organisation and customer service, align with what they're looking for in an Administrative Assistant.
✨Tip Number 3
Dress the part! Even though the office culture is casual, it's always a good idea to dress smartly for your interview. It shows professionalism and respect for the opportunity, which can make a great first impression.
✨Tip Number 4
Follow up after your interview! A quick thank-you email expressing your appreciation for the opportunity can set you apart from other candidates. It’s a simple way to reinforce your interest in the role and keep you fresh in their minds.
We think you need these skills to ace Administrative Assistant in Inverness
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in administrative tasks, especially in the construction or technical services sectors.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re the perfect fit for this role and how your customer-focused attitude aligns with our values at MSS. Keep it friendly and professional!
Showcase Your Skills: Don’t forget to mention your proficiency with Microsoft Office, particularly Excel. We love seeing candidates who can multitask and prioritise effectively, so give examples of how you've done this in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at MSS
✨Know Your Stuff
Before the interview, make sure you understand MSS and its operations. Familiarise yourself with their services in materials testing and the sectors they work with. This will help you demonstrate your interest and show that you're a good fit for the role.
✨Show Off Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring up specific instances where your attention to detail made a difference, especially in administrative roles.
✨Practice Your Communication
Since you'll be liaising with clients and colleagues, practice your verbal and written communication skills. Consider doing mock interviews with a friend or family member to refine your professional telephone manner and ensure you can articulate your thoughts clearly.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or future projects. This shows your enthusiasm for the role and helps you gauge if MSS is the right fit for you.
