At a Glance
- Tasks: Coordinate guest management programmes for thrilling Formula 1 races and ensure a premium experience.
- Company: Join Williams, a legendary team in the world of Formula 1 with a rich history.
- Benefits: Gain hands-on experience in high-end hospitality and international events.
- Other info: Travel opportunities throughout the Formula 1 season and dynamic work environment.
- Why this job: Be part of the excitement and make unforgettable memories at iconic racing events.
- Qualifications: Passion for hospitality and events; admin experience is a plus.
The predicted salary is between 40500 - 49500 £ per year.
The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races.
Working closely with the Hospitality & Events Manager, the role willassistin the planning, coordination, and on-site execution of guest programmes, ensuring a seamless and premium experience for partners and guests.
This role is highly operational and detail-focused, supporting guest communications, logistics, supplier coordination, and on-site hosting while developing strong experience in high-end hospitality and international event delivery.
Main Duties
As a Hospitality & Eventscoordinator, you willbe responsible forthe organisation and delivery of end-to-end guest management programmes forallocatedraces.
This includes, but is not limited to
- Support the coordination of guest programmes in line with partnerobjectives.
- Assistwith guest registration portals, guest data collection, and guest communications.
- Prepare andmaintainguest lists and personalised itineraries.
- Update guest itineraries throughout the race weekend asrequired.
- Support the Hospitality & Events Manager as a point of contact for guest queries.
- Travel, Accommodation & Logistics
- Assistwith accommodation coordination, including rooming lists and guest lists.
- Support transport bookings andlogisticsbetween airports, hotels, circuits, and events.
- Assistwith the coordination of hotel-based activations whererequired.
- Help managelogisticsschedules to ensure smooth guest movements.
- Events, Dining & Gifting
- Support the sourcing and booking of dining venues and event spaces.
- Assistwith planning and delivery of dinners and bespoke events.
- Support the sourcing, packing, freight, and delivery of custom gifting.
- Supplier, Budget & Admin Support
- Support supplier coordination and day-to-day communications.
- Assistwith budget tracking and cost capture in line with Williams processes.
- Raise purchase orders and invoice requests as instructed.
- Track supplier invoices and payment status.
- Support post-event cost reconciliation with finance.
- On-Site Delivery
- Attendallocatedraces to support guest programme delivery.
- Support guest hosting and registration on site.
- Assistwith supplier coordination andlogisticsduring the race weekend.
- Helpmaintainhigh standardsof presentation and service.
- Escalate issues promptly to the Hospitality & Events Manager.
- Company Description
For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship.
With an almost unrivalled heritage of engineering and racing F1 cars and unforgettable eras that demonstrate it is a force to be reckoned with, the British squad boasts 16 F1 World Championship titles to its name.
Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships, in association with Cosworth, Honda and Renault.
Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport: Alan Jones, Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill and Jacques Villeneuve.
The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.
Qualifications
- Previousexperience or strong interest in hospitality, events, or guest services.
- Experience in an administrative or coordination role desirable.
- Willingness and ability to travel throughout the Formula 1 season.
- Proficient in Microsoft Office and able to learn new systems quickly.
- Second languageadvantageousbut not essential.
- #J-18808-Ljbffr
Hospitality and Events Coordinator in London employer: MSMagazin
At MSMagazin, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration within the high-octane world of motorsport. Our commitment to employee growth is evident through continuous learning opportunities and hands-on experience with cutting-edge AI technologies, all while working alongside passionate professionals at Williams Racing in a vibrant location. Join us to be part of a team that values creativity and excellence in aerodynamic development.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality and Events Coordinator in London
✨Get a Taste of the Scene
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We think you need these skills to ace Hospitality and Events Coordinator in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about MSMagazin and how your skills can contribute to our team's success. We're after that genuine connection!
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How to prepare for a job interview at MSMagazin
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
