Clinical Trial Coordinator (CTC)

## Clinical Trial Coordinator (CTC)Apply: Hybrid: GBR - London - London (Moorgate WeWork): Full time: Posted Today: End Date: October 14, 2026 (7 days left to apply): R420608Job Description**Brief Description:**Under the oversight of the line-manager, this role is responsible for comprehensive trial and site administration and involves preparing, collating, distributing and archiving clinical documents. The CTC supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable. The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level closely with COM, CRM and CRA. And the person collaborates with finance/budgeting representatives to manage CTRAs and payments. **Responsibilities include, but are not limited to:**• Trial and site administration:o Track (e.g. essential documents) and report (e.g. Safety Reports)o Ensure collation and distribution of study tools and documentso Update clinical trial databases (CTMS) and trackerso Clinical supply & non-clinical supply management, in collaboration with other countryroleso Manage Labeling requirements and coordinate/sign translation change request, in collaboration with other country roles (if applicable)• Document management:o Prepare documents and correspondenceo Collate, distribute/ship, and archive clinical documents, e.g. eTMFo Assist with eTMF reconciliationo Execute eTMF Quality Control Plano Update manuals/documents (e.g., patient diaries, instructions)o Document proper destruction of clinical supplies.o Prepare Investigator trial file binderso Obtain translations of documents• Regulatory & Site Start-Up responsibilities: Collaborate with other country roles to:o In a timely manner, provide to and collect from investigators forms/lists for siteevaluation/validation, site start-up and submissionso Obtain, track and update study insurance certificateso Support preparation of submission package for IRB/ERC and support regulatoryagencies submissions.o Publish study results for GCTO and RA where required per local legislation• Budgeting, Agreement and Payments:Collaborate with finance/budgeting representatives for:o Develop, control, update and close-out country and site budgets (including Split sitebudget)o Develop, negotiate, approve and maintain contracts (e.g. CTRAs)o Track and report contract negotiationso Update and maintain contract templates (in cooperation with Legal Department)o Calculate and execute payments (to investigators, vendors, grants)o Ensure adherence to financial and compliance procedureso Monitor and track adherence and disclosureso Maintain tracking toolso Obtain and process FCPA documentation in a timely manner Meeting Planning:o Organize meetings (create & track study memos/letters/protocols)o Support local investigator meetings (invitations, prepare materials, select venue,support vendor where applicable) **Skills:**• Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills• Good understanding of Global, Country/Regional Clinical Research Guidelines and ability towork within these guidelines.• Hands on knowledge of Good Documentation Practices• Good IT skills (Use of MS office, use of some clinical IT applications on computer) and abilityto adapt to new IT applications. Strong MS Excel skills required.• ICH-GCP Knowledge appropriate to role• Excellent negotiation skills for CTCs in finance area• Effective time management, organizational and interpersonal skills, conflict management• Effective communication with external customers (e.g. sites and investigators)• High sense of accountability / urgency. Ability to set priorities and handle multiple taskssimultaneously in a changing environment• Works effectively in a matrix multicultural environment. Ability to establish and maintainculturally sensitive working relationships.• Demonstrates commitment to Customer focus, both internally and externally.• Able to work independently• Proactive attitude to solving problems / proposing solutions• Positive mindset, growth mindset **Qualification & Experience:**• Completed job training (office management, administration, finance, health care preferred) orBachelor’s Degree **Required Skills:**Audit Trails, Budget Development, Clinical Data Management, Clinical Research, Clinical Trial Compliance, Clinical Trial Management, Clinical Trials Monitoring, Clinical Trials Operations, Clinical Trial Support, Good Clinical Practice (GCP), ICH GCP Guidelines**Preferred Skills:**Current Employees apply HERECurrent Contingent Workers apply HERE**Search Firm Representatives Please Read Carefully** Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.**Employee Status:**Regular**Relocation:**No relocation**VISA Sponsorship:**No**Travel Requirements:**No Travel Required**Flexible Work Arrangements:**Hybrid**Shift:**Not Indicated**Valid Driving License:**No**Hazardous Material(s):**N/A**Job Posting End Date:**10/14/2026**\\*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.**Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare. #J-18808-Ljbffr