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For Companies At a Glance
- Tasks: Manage contracts, quotes, and tariffs while ensuring accurate bookings.
- Company: Join MSC Mediterranean Shipping Company, a leader in global logistics.
- Benefits: Enjoy a full-time, permanent role with opportunities for growth and teamwork.
- Why this job: Be part of a dynamic team, enhancing your skills in a supportive environment.
- Qualifications: No prior experience needed; just bring your admin skills and a positive attitude!
- Other info: Perfect for entry-level candidates looking to kickstart their career in logistics.
The predicted salary is between 28800 - 43200 £ per year.
Full Time, Permanent
We have an exciting opportunity for a Trade Administration Coordinator to join our Commercial team. The successful candidate will undertake all administrative tasks relating to contracts, specials, spot quotes and tariffs into the tariff management system. Ensuring bookings rated in accordance with the quotation agreed with the customer and that rate is validated for that booking. Working to deadlines and the policies set by Trade & Geneva. The role requires a high level of attention to detail, accuracy and knowledge of the MSCUK internal systems.
Skills and Experience
- Ability to build relationships internally and externally
- Excellent administration skills
- Excellent communication and team work
- Compliance with MSC\’s email etiquette and telephone policy
- Attention to detail to minimise errors and loss to MSC
- Ability to prioritise workloads
- Flexible attitude and approach
Responsibilities
- Entering and maintaining the relevant rates into the Tariff Management System that will ensure bookings rated are in agreement with the customer and Trade.
- Determine, monitor and review that the system is capturing the correct rates when rating the booking.
- Building relationships with Trade Assistants / bookings / documentation, accounts and SSC Brazil, to ensure we capture all the correct charges and any outstanding matters are resolved immediately.
- Ensure we follow up with the Trade for Geneva rate approvals. Highlighting areas of concerns to the supervisor.
- Assist with customer registration into TMS together with input of new clients and contacts into Sales Link.
- Handle customer invoice queries politely and ensure these are resolved within the KPI agreement.
- Process relevant files and documentation accordingly and as and when required.
- Assist other colleagues/teams as and when required.
- Ensure bookings have validated rates and that we rate the file accurately and in line with the relevant procedures.
- Ensure any issues are escalated accordingly.
- Assist SSC colleagues with any queries/resolving issues locally, as an extension of our UK team.
Closing
If you feel that this is the next step in your career, please apply now.
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Trade Administration Coordinator employer: MSC Mediterranean Shipping Company
Contact Detail:
MSC Mediterranean Shipping Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Administration Coordinator
✨Tip Number 1
Familiarise yourself with MSC's internal systems and processes. Understanding how the Tariff Management System works will give you a significant advantage during the interview, as you'll be able to discuss how you can effectively manage bookings and rates.
✨Tip Number 2
Highlight your ability to build relationships in your conversations. Since this role involves working closely with various teams, demonstrating your interpersonal skills and past experiences in collaboration will show that you're a great fit for the team.
✨Tip Number 3
Prepare examples of how you've handled administrative tasks in previous roles. Being able to share specific instances where you maintained accuracy and attention to detail will help illustrate your suitability for the Trade Administration Coordinator position.
✨Tip Number 4
Research common challenges faced in trade administration and think about how you would address them. This knowledge will not only prepare you for potential interview questions but also demonstrate your proactive approach to problem-solving.
We think you need these skills to ace Trade Administration Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and qualifications required for the Trade Administration Coordinator position. Tailor your application to highlight relevant skills and experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your attention to detail, communication skills, and ability to work under deadlines. Use specific examples to illustrate your capabilities.
Craft a Strong Cover Letter: Write a personalised cover letter that addresses why you are interested in the role at MSC Mediterranean Shipping Company. Mention how your skills align with their needs and express your enthusiasm for contributing to their team.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at MSC Mediterranean Shipping Company
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Trade Administration Coordinator. Familiarise yourself with tasks like managing contracts, handling tariffs, and ensuring accurate bookings. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, be prepared to discuss examples from your past experiences where your attention to detail made a difference. Highlight any specific instances where you caught errors or improved processes through careful monitoring.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Be ready to explain how you've successfully built relationships in previous roles, whether with colleagues or clients. Use examples that showcase your ability to resolve issues and handle queries politely.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to prioritise workloads. Think of scenarios where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process and the outcomes.