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For Companies At a Glance
- Tasks: Ensure smooth office operations and create a welcoming environment for the team and clients.
- Company: Join a vibrant digital marketing agency with a supportive and fun culture.
- Benefits: Enjoy private healthcare, cash referrals, birthdays off, and regular social events.
- Why this job: Be at the heart of a growing team and make a real impact on workplace culture.
- Qualifications: Organised, proactive, with previous office management experience and strong communication skills.
- Other info: Exciting growth opportunities in a creative and collaborative environment.
The predicted salary is between 30000 - 42000 £ per year.
About MRS Digital
We are a growing digital marketing agency of around 40 talented people, working with a fantastic portfolio of ambitious clients across a range of sectors. Our team combines creativity, technical expertise and performance marketing to deliver work that genuinely moves the needle. While we take the results we deliver for our clients seriously, we’re equally passionate about maintaining a fun, supportive and collaborative culture where people enjoy coming to work and can do their best work. With strong growth ahead and big ambitions for the future, it’s an exciting time to join the team.
Office & Workplace Manager Role Overview
We are looking for an organised, proactive Office Manager to ensure the smooth running of our workplace. This role plays a key part in maintaining an efficient, safe and professional office environment that enables our team to perform at their best. You’ll be the person who keeps the wheels turning behind the scenes, making sure everything runs smoothly for both our team and visiting clients. The position combines office operations, facilities management, workplace support and operational coordination across the business. This role sits at the heart of the business, helping create a workplace where our team can do their best work and where clients always experience a professional and welcoming environment. Confidentiality is of paramount importance within this position.
Key Responsibilities for the Office & Workplace Manager
- Office Operations & Facilities
- Oversee the day-to-day running of the office environment.
- Maintain meeting rooms, shared spaces and equipment.
- Harmonise meetings and client visits, ensuring a smooth and professional on-site experience.
- Coordinate office suppliers including building maintenance and service contractors.
- Ensure the office remains organised, well-presented and fully operational, with required safety and maintenance checks completed.
- Proactively identify and resolve workplace issues and identify opportunities to ensure the office runs smoothly.
- Workplace & Employee Support
- Provide a professional front-of-house experience for visitors and clients.
- Support employees with workspace setup, general office needs and day-to-day queries.
- Coordinate desk and equipment readiness for new starters.
- Help maintain a positive and well-organised working environment.
- Support internal engagement initiatives and occasional team surveys.
- Provide light administrative support to Directors where required.
- Assist with preparation and organisation of internal updates.
- Compliance & Health & Safety
- Maintain office health and safety equipment, processes and documentation.
- Support fire safety checks, office risk assessments and safety procedures.
- Assist with ISO27001 administrative processes including asset tracking and audit preparation.
- IT & Equipment Coordination
- Track company devices including laptops, monitors and equipment allocation.
- Coordinate with our IT provider for support tickets and issue resolution.
- Maintain asset records and support device setup for staff.
- Culture & Workplace Experience
- Support employee wellbeing initiatives, charity and social engagement activities.
- Assist with company social events, team celebrations and office initiatives.
- Help maintain an enjoyable and collaborative workplace environment.
About You
- Highly organised with strong attention to detail.
- Proactive and able to manage multiple priorities.
- Strong communication skills and a professional approach.
- Comfortable coordinating suppliers, staff needs and operational requests.
- Previous office management or workplace operations experience required.
- You enjoy creating an organised, welcoming environment and take pride in helping a team operate at its best.
Just some of the perks
- Vitality private healthcare insurance.
- Cash referral programme.
- Added long-term service benefits.
- Conference attendance support.
- A collaborative, creative and inspiring working environment.
- Birthdays off.
- Regular company events and socials.
Sound like your kind of agency?
Polite Notice - We DO NOT use Recruitment Agencies.
Office Manager in Southampton employer: MRS Digital
Contact Detail:
MRS Digital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Southampton
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise – understand what you want to convey about your skills and experiences.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows that you’re engaged and serious about the role. Plus, it gives you a chance to find out if the company is the right fit for you!
✨Tip Number 4
After your interview, send a quick thank-you email. It’s a nice touch that keeps you on their radar and shows your appreciation for the opportunity. Remember, we’re all about building connections!
We think you need these skills to ace Office Manager in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational skills and any previous office management experience to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about creating a welcoming workplace and how you can contribute to our fun and collaborative culture.
Showcase Your Communication Skills: As an Office Manager, strong communication is key. In your application, demonstrate your ability to coordinate with different teams and manage multiple priorities effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at MRS Digital
✨Know the Company Inside Out
Before your interview, take some time to research MRS Digital. Understand their values, culture, and the types of clients they work with. This will not only help you tailor your answers but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past experiences where you've successfully managed office operations or resolved workplace issues. Highlight how your proactive approach has made a difference in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to coordinate multiple priorities or handle unexpected challenges. Practising these responses will help you demonstrate your capability to keep the office running smoothly.
✨Emphasise Your Communication Skills
Strong communication is crucial for this role. Be ready to discuss how you've effectively interacted with team members, clients, and suppliers in the past. Share specific instances where your communication skills helped foster a positive working environment.