At a Glance
- Tasks: Support senior leaders with high-level coordination and governance operations.
- Company: Reputable insurer with a focus on governance and sustainability.
- Benefits: Gain valuable experience in corporate compliance and board governance.
- Other info: Dynamic role with opportunities to build relationships and develop professionally.
- Why this job: Be at the heart of decision-making and make a real impact on the organisation.
- Qualifications: Strong EA/PA background with excellent organisational and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
I am working with a long-standing Insurer to support them in finding an assistant company secretary, however, this role is ideal for an experienced Executive Assistant or PA who enjoys high-level coordination, working closely with senior leaders, and being trusted with sensitive, business-critical information. It blends classic EA strengths — organisation, communication, logistics, relationship-building — with exposure to board governance, corporate compliance and sustainability reporting.
Purpose of the Role
Support the Head of Legal & Company Secretary and the Board by ensuring smooth, well-organised governance operations. You’ll be central to keeping board activity running seamlessly, maintaining high standards of accuracy, confidentiality and professionalism, and helping the organisation meet its regulatory and sustainability obligations.
What You’ll Do
- Provide high-quality executive support to the Head of Legal & Company Secretary.
- Coordinate diaries, communication and logistics for non-executive directors.
- Organise Board meetings, Away Days and the AGM — venues, travel, suppliers and end-to-end logistics.
- Manage expenses and administrative processes for senior stakeholders.
- Prepare agendas, upload board papers and take minutes for key meetings.
- Handle statutory filings with Companies House, FCA and other regulators.
- Maintain governance documents, policy frameworks and the contracts register.
- Support production of Annual Report & Accounts.
- Collect and organise sustainability and climate-related data for reporting and accreditation.
- Build strong working relationships across the organisation and with external partners.
Experience & Skills That Fit Well
- Strong EA/PA background with excellent organisation, prioritisation and attention to detail.
- Confident writer with the ability to produce clear, accurate reports and minutes.
- Comfortable working to tight deadlines and managing multiple moving parts.
- Relationship-driven, diplomatic and able to work with senior stakeholders.
- Interest in governance, compliance or sustainability (experience helpful but not essential).
- Proactive, solutions-focused and able to work independently.
Person Profile
- Highly organised, calm under pressure and great at juggling priorities.
- Discreet, trustworthy and comfortable handling confidential information.
- Strong communicator with a positive, “can-do” approach.
- Collaborative team player who builds rapport quickly.
Assistant Secretary / Company Secretary Assistant employer: M&R talent Ltd
Join a long-standing Insurer that values professionalism and integrity, offering a supportive work culture where your contributions are recognised and appreciated. This role not only provides the opportunity to work closely with senior leaders but also fosters personal and professional growth through exposure to board governance and sustainability initiatives. With a commitment to employee development and a collaborative environment, this position is perfect for those seeking meaningful and rewarding employment in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Secretary / Company Secretary Assistant
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like M&R talent Ltd can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like M&R talent Ltd; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like M&R talent Ltd.
We think you need these skills to ace Assistant Secretary / Company Secretary Assistant
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at M&R talent Ltd and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research M&R talent Ltd's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at M&R talent Ltd
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
