Procurement Administrator in Suffolk

At Mr Fothergills Seed’s we are in the business of bringing gardens to life. Known for our exceptional range of seeds, garden products and horticultural expertise with well-known brands such as Mr Fothergill’s, Johnsons, DT Brown and Darlac our products can be found in garden centres, big retailers and direct to consumers through our websites and catalogues. We have a legacy of quality, a loyal customer base and are committed to inspiring and empowering gardeners of all levels. We are a passionate team with a strong can-do attitude. We show respect to one another and are keen to innovate on our respective areas of expertise. We value agility, understand the journey our business is on and strive to add our unique mark onto that journey. We work hard but don’t forget to have fun. Our company purpose is “Helping Everyone Grow” and we extend that purpose to everything we do.

As a Procurement Administrator, you will report to our Category Lead for Seeds and Plants and support the Buying and Technical teams in the administration and coordination of seasonal live plants, horticultural products and supplier activities. You’ll play a key role in maintaining accurate data, coordinating orders and deliveries, and ensure product and supplier information is managed effectively, while working closely with Technical, Marketing, Quality and Customer Service teams.

Core Responsibilities:

• Raising and maintaining purchase orders for seasonal live plants and horticultural products
• Monitoring order progress and coordinating with suppliers on delivery schedules
• Maintaining accurate supplier, product and pricing data within internal systems
• Supporting Buyers with cost tracking, reporting and data analysis
• Monitoring inbound deliveries to ensure alignment with despatch timelines
• Tracking supply issues and escalating risks where required
• Producing reports on open orders, deliveries and supply status
• Collating and maintaining product information for website, catalogue and marketing materials
• Ensuring accuracy of product descriptions, imagery and technical documentation
• Supporting cross-functional teams with product-related queries and information
• Assisting with new product set-up and launch activities
• Supporting ERP/MRP system accuracy and ongoing data management

We are looking for someone who has strong administration experience ideally having worked within a supply chain or procurement environment. You will also demonstrate:

• Excellent attention to detail and a structured systematic approach
• Strong IT and data management skills, including Excel
• A highly organised, can-do way of working with the ability to prioritise and adapt to changing demands
• Confident communication and interpersonal skills
• Ability to work to tight timescales in a fast-paced, seasonal environment
• An interest in gardening or horticulture is desirable.

The world of gardening should be accessible to all and it’s important that our teams reflect the diversity of our customers, ensuring that our products meet everyone’s needs. Therefore, we very much welcome applications from a diverse range of candidates regardless of background, gender, race, religious beliefs, disability, sexual orientation, or age. We’re ‘rooting’ for you!