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- Tasks: Support Directors with property management and legal documentation while ensuring smooth operations.
- Company: Dynamic property management firm with a focus on teamwork and innovation.
- Benefits: Flexible working hours, competitive pay, and opportunities for professional growth.
- Why this job: Join a vibrant team and make a real difference in property management.
- Qualifications: Legal secretarial experience in property matters and strong communication skills.
- Other info: Office-based role with a variety of tasks and excellent career progression.
We have an exciting opportunity for an exceptionally organised individual who has a legal secretarial background with property lease experience and exceptional administration skills.
This is a varied role, where no two days are the same, that requires the postholder to maintain the day to day property management duties for the Company’s portfolio of properties whilst seamlessly supporting three Directors.
25 hours per week, which are negotiable, but envisaged to be either 9am until 2pm or 10am until 3pm each day and is office based at our Headoffice in Strood.
Key Responsibilities
- Servicing bi-monthly Board meetings, that includes agenda preparation, minute taking and prompt distribution of those minutes.
- Drafting correspondence in a timely manner on behalf of the Directors.
- Liaising with Company Property Solicitors, Landlords and Managing Agents and assisting with property matters such as planning applications, new leases, changes in leases and renewals etc.
- Renewals of Trademark and Intellectual Rights
- Arranging franchise review and other ad hoc meetings
- Arranging regular maintenance and necessary repairs for sites and head office.
- Requesting, collating and filing various monthly returns from sites, highlighting any areas of concern and actioning remedial works etc in conjunction with Director approval
- Assisting with Directors personal and business travel arrangements.
- Supporting Directors with charity work such as organising seating plans and menus etc.
- Act as Data Protection Officer (DPO) for the Company.
- Occasional drafting and handling of civil court cases to recover money
- Assisting other departments with tasks where necessary.
Essential Criteria
- ILEX paralegal qualification or equivalent
- A minimum of two years relevant experience in property matters, ideally in a legal environment
- Ability to establish and maintain effective working relationships at all levels
- Strong knowledge of property documentation processes and procedures
- Commercially minded and strong business awareness
- Excellent communication skills (written and verbal)
- Ability to follow procedures and accurately maintain an up to date knowledge base
The above list is not exhaustive and the post-holder will undertake any other duties that the Company may request in conjunction with the post-holder and it is liable to variation to reflect actual, contemplated or proposed changes in or to the job.
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Property Legal Secretary employer: Mr Clutch Autocentres
Contact Detail:
Mr Clutch Autocentres Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Legal Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and property sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its property portfolio. Show them you’re not just another candidate; you’re genuinely interested in their work and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Property Legal Secretary, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Property Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your legal secretarial background and property lease experience. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this varied role. Mention your exceptional administration skills and how you can support our Directors seamlessly.
Show Off Your Communication Skills: Since excellent communication is key for this position, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Mr Clutch Autocentres
✨Know Your Property Law Basics
Brush up on your knowledge of property law and documentation processes. Be ready to discuss your experience with leases, planning applications, and any relevant legal terminology. This will show that you’re not just organised but also knowledgeable in the field.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience with minute-taking and agenda preparation for meetings, as these are key responsibilities in the role. Use specific instances to demonstrate your ability to keep everything running smoothly.
✨Communicate Effectively
Practice your verbal and written communication skills. You’ll need to liaise with various stakeholders, so be prepared to explain how you’ve successfully communicated in past roles. Consider bringing a sample of correspondence you’ve drafted to showcase your writing style.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities, especially regarding property management issues. Think about potential challenges you might face in the role and how you would address them. This will demonstrate your proactive approach and readiness to tackle the unexpected.
