At a Glance
- Tasks: Lead facilities projects and enhance workplace operations across multiple sites.
- Company: Join a global leader in theatrical content distribution with a collaborative culture.
- Benefits: Enjoy 25 days of annual leave, cinema perks, and a tax-free bonus.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Make a real impact by optimising facilities and ensuring a safe, compliant work environment.
- Qualifications: Degree in Facilities Management or equivalent experience; project management qualification preferred.
The predicted salary is between 50000 - 60000 € per year.
We’re excited to welcome a Facilities Project Manager on an 18‑month fixed‑term contract, offering a fantastic opportunity to play a central role in shaping, enhancing, and optimizing our workplace portfolio during a period of transformation. This is a high‑impact opportunity combining project delivery with the chance to build and embed seamless facilities operations across our portfolio.
You will be responsible for overseeing a portfolio of five sites, including:
- Four sites in West London (our main office and three adjoining locations, including a unique former church mission building (not listed), bringing additional character and operational considerations)
- One small site in Central London
This is a primarily site‑based role, with a strong presence required at our West London hub, alongside regular travel to our Central London location. Reporting to the CFO, with project direction from the CTO, you’ll lead key initiatives including site moves, workplace upgrades, and portfolio optimisation, ensuring delivery is structured, efficient, and minimises disruption to business operations.
Alongside delivery, you’ll have the opportunity to create lasting impact by designing and implementing robust, scalable facilities management practices. Your work will ensure that all sites are safe, compliant, and operating to a consistently high standard, with strong foundations in place for the future.
Key Responsibilities
- Facilities Operations
- Establish and embed consistent facilities management standards and processes across all sites
- Oversee day‑to‑day operations, ensuring environments are safe, compliant, and efficient
- Manage planned and reactive maintenance, documentation, and records
- Maintain high standards across workplace functionality and experience
- Project Delivery
- Lead delivery of site relocations, consolidations, and workplace upgrades
- Ensure projects are executed in a controlled, structured manner
- Minimise disruption while maintaining business continuity
- Coordinate internal teams and external partners to deliver on time and to standard
- Supplier and Contract Management
- Manage external vendors and contractors, ensuring strong performance against SLAs and KPIs
- Oversee procurement, contract negotiation, and supplier governance
- Maintain accurate and structured supplier documentation
- Health, Safety & Compliance
- Embed robust Health & Safety practices aligned with UK legislation
- Oversee risk assessments, RAMS, audits, and statutory inspections
- Ensure full compliance across all locations
- Stakeholders Engagement
- Act as the key contact for facilities and property‑related matters
- Support teams through change (e.g. office moves, upgrades)
- Build strong relationships across the business
What You’ll Bring
- Degree in Facilities Management or equivalent experience
- Project management qualification (PRINCE2, APM, PMP or similar) preferred
- IOSH Managing Safely (minimum), with NEBOSH and fire safety knowledge advantageous
- Strong understanding of UK Health & Safety legislation (including HSE and CDM)
Experience and Skills
- Proven experience managing multi‑site facilities, ideally in a London‑based environment
- Experience implementing SOPs, governance frameworks, and compliance systems
- Track record of delivering facilities and property projects end‑to‑end, including office moves and refurbishments
- Strong project management skills, including planning, budgeting, risk management, and maintaining business continuity
- Ability to deliver projects in a structured, controlled way with minimal disruption
Key Capabilities (What Good Looks Like)
- Operational discipline – establishes structure, consistency, and control across sites
- Delivery focus – proven ability to execute complex facilities projects successfully
- Compliance‑driven – strong understanding of regulatory requirements and risk management
- Commercial awareness – effective supplier, contract, and cost management
- Change leadership – able to lead organisations through workplace and property transitions
- Scalable mindset – implements sustainable solutions beyond the initial (18‑month) contract
What will you get
- Access to EOT (Employee Ownership Trust) tax‑free bonus
- 25 days' Annual Leave + Bank Holidays, pro rata
- Access to the company's Enhanced Sick Leave
- Birthday or work anniversary day off on us
- Cinema perks, including access to premieres and special screenings
- Rental Housing Deposit Support
- Volunteering Day off
Why MPS?
Be part of a global leader in theatrical content distribution. We’re innovative, collaborative, and passionate about delivering the best possible experience to cinemas and audiences worldwide. As a Facilities Project Manager, you'll be a key representative of MPS, embodying our values and delivering excellence every step of the way.
Brand Ambassador: You represent MPS with professionalism, warmth, and purpose, bringing a human touch to everything you do.
Exceptional Communicator: Clear, confident, and articulate across written and verbal channels.
Customer‑Centric: You go the extra mile to deliver outstanding service, with a meticulous eye for detail.
Organised Multitasker: You thrive in fast‑paced environments, managing multiple priorities with precision.
Time‑Smart: You know how to prioritise and deliver on time, every time.
Adaptable & Calm Under Pressure: You stay cool, flexible, and focused when things shift or elevate.
Solution‑Oriented: Quick to spot issues and quicker to resolve them with practical, thoughtful solutions.
Strong Interpersonal Skills: You build trust with clients, partners, and teams, and you’re a great listener.
Discreet & Reliable: Trusted with confidential information and always act with integrity.
Tech‑Savvy: Proficient with modern office tools and systems, including Microsoft Office Suite, especially advanced Excel.
Industry Knowledge: Deep understanding of electronic content delivery and hard drive replication within the theatrical distribution space.
Detail‑Driven: You care about accuracy; nothing slips through the cracks.
Culturally Aware: You bring inclusivity and empathy to your global interactions.
Positive & Proactive: A team player who’s motivated to make a meaningful impact.
Strong Communication Skills: Able to convey technical and operational information clearly to both technical and non‑technical audiences.
Facilities Project Manager - fixed term employer: MPS Limited
At MPS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration. As a Facilities Project Manager, you will enjoy a range of benefits including access to an Employee Ownership Trust bonus, generous annual leave, and unique perks like cinema access and rental housing support. With a strong focus on employee growth and a commitment to creating a safe and compliant workplace, this role provides the opportunity to make a lasting impact in a vibrant London setting.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Project Manager - fixed term
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their facilities and any recent changes. This shows you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience aligns with the role of Facilities Project Manager. Highlight your project management skills and how you can enhance their workplace portfolio.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team and making a difference in facilities management.
We think you need these skills to ace Facilities Project Manager - fixed term
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Project Manager role. Highlight your project management qualifications and any relevant facilities management experience to grab our attention!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about this role and how your background makes you the perfect fit. Be sure to mention specific projects you've managed that align with what we’re looking for.
Showcase Your Communication Skills:As a Facilities Project Manager, strong communication is key. In your application, demonstrate your ability to convey complex information clearly. Whether it's through your CV or cover letter, let your personality and professionalism shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at MPS Limited
✨Know Your Projects Inside Out
Before the interview, make sure you thoroughly understand the projects you've managed in the past. Be ready to discuss specific examples of how you led site relocations or workplace upgrades, and highlight your role in ensuring compliance with health and safety regulations.
✨Showcase Your Compliance Knowledge
Given the importance of health and safety in this role, brush up on UK legislation related to facilities management. Be prepared to discuss how you've implemented robust compliance systems in previous positions and how you would approach this at their company.
✨Demonstrate Your Stakeholder Engagement Skills
This role requires strong relationship-building skills. Think of examples where you've successfully engaged with stakeholders during a project. Highlight how you supported teams through changes like office moves and how you maintained communication throughout.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios where you might need to manage multiple priorities or resolve conflicts with suppliers. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
