Office Manager

Responsibilities

• Welcome staff and visitors at reception, ensuring they are fully inducted and offer guidance and assistance as needed.
• Handle general office queries efficiently and professionally.
• Provide assistance with administration tasks when required.
• Coordinate couriers, mail distribution, and internal communications.
• Control, maintain, and monitor office consumables.
• Manage and arrange travel and accommodation in accordance with the travel booking process and cost recharges.
• Manage and coordinate external and internal company events.
• Coordinate with external office service providers to ensure high standards of service are maintained.
• Maintain accurate records of all office contract documentation and correspondence.
• Monitor contract performance and legal compliance to ensure all parties meet their obligations.
• Coordinate, monitor and record utility meter reading and other relevant facility requirements as needed.
• In partnership with the Management Team, coordinate repairs and upgrades to the office to ensure the upkeep of the building.
• In partnership with the Safety Committee ensure the building is compliant with health and safety legislation.
• Develop an annual office schedule to ensure effective and timely management of contract renewals and legal compliance.
• Coordinate all IT matters within the office, liaising with IT head office in Rotterdam.

Attributes

• Ability to maintain an effective and efficient daily management of a privately owned office in line with the company’s procedures, processes and legal requirements.
• Strong communication and interpersonal skills, both written and verbal.
• Flexible and willingness to adapt to changing business requirements in a fast-paced environment.
• Proficient in Microsoft Office including Word, Excel, PowerPoint, Outlook and Teams and able to learn new systems quickly.
• Basic competency in IT systems (is desirable).
• Confident working both in a team and independently.
• Handling confidential information with discretion.

We offer

Working in an international, high demanding and dynamic organisation, with the possibility to truly have an impact on our business, people and environment. We offer a competitive employment benefits package: hybrid working, annual salary review, company bonus, enhanced holidays, purchasing and selling holiday scheme, pension, assurance and insurance schemes, health and wellbeing programmes, learning and development opportunities, subsidised travel, salary sacrifice schemes, long service and other recognition programmes, work-life balance, free parking, free fruit & refreshments, and company events.

About Van Oord

Van Oord Offshore Wind UK (MPI Offshore) is the UK based Offshore Wind division of Van Oord with over 150 years of experience as an international marine contractor and over 25 years’ offshore wind experience. Van Oord and MPI Offshore are a leading Engineering, Procurement, Construction and Installation (EPCI) party in the construction and maintenance of offshore wind farms. Our purpose is to create a better world for future generations by delivering marine ingenuity.

As an equal opportunities employer, Van Oord Offshore Wind UK (MPI Offshore) and Van Oord UK are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our company.

Submitting your application

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