At a Glance
- Tasks: Provide essential admin support to Mental Health Professionals and manage office duties.
- Company: Join a supportive team dedicated to mental health services in North Down.
- Benefits: Flexible hours, part-time role, and the chance to make a difference.
- Other info: Opportunity for personal growth and development in a meaningful field.
- Why this job: Be a vital part of a team that supports mental health and well-being.
- Qualifications: GCSEs or equivalent experience in administration and proficiency in Microsoft Office.
The predicted salary is between 25600 - 28800 £ per year.
MPA Recruitment are recruiting for a Band 3 Secretary for a position within the North Down area. The post holder will be required to carry out any administrative duties required within the department. This will include word processing, general office duties and other responsibilities as outlined below.
What the role entails:
- Provide an efficient and effective secretarial and administrative service to Mental Health Professional staff.
- Undertake a range of admin support duties including maintenance and ordering of stock/non-stock items, photocopying, filing, diary management, provision of typing and admin support to the team.
- Word processing/producing reports.
- Act as point of contact between service users, carers, staff and external agencies to ensure a full and efficient service.
- Make and receive telephone calls and take appropriate action.
- Maintain records both manual and computerised in an accurate and timely manner and in accordance with local policies and procedures.
- Extract, collate and summarise data to enable preparation of standard verbal, written or statistical reports or returns.
- Create and maintain spreadsheets for use within the department.
- Deal with incoming and outgoing correspondence as required providing information, directing and prioritising queries as appropriate.
- Filing, archiving and disposal as per Records Management Policy.
- Establish, maintain and develop working relationships with managers, staff at all levels.
- Provide cover for other administration staff during periods of planned/unplanned absence.
- Participate in regular supervisions and team meetings with Line Manager/Team Leader.
- Organise meetings and participate in minute taking – to include the typing and distribution of minutes.
- Audio Typing.
- Responsible for handling/processing documentation with extremely distressing content.
- Responsible for handling/processing distressing calls/face to face contact from service users.
Experience:
- 4 GCSE’s Grades A-C to include Secretarial/admin/clerical experience.
- OR NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial/admin/clerical experience.
- OR 2 years’ secretarial/admin/clerical experience.
- OR 1 year’s word processing experience, to include typing and formatting of reports and letters.
- Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
Hours Of Work: 18.75hpw - Days Monday and Friday, remaining hours are flexible.
If you think you meet the criteria, please submit your CV or call our office on 02891313972 for more information and how to register for this role.
General Secretary - Part Time in Newtownards employer: MPA Recruitment
MPA Recruitment is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. Located in the North Down area, this part-time General Secretary role provides a unique opportunity to contribute to the mental health sector while enjoying flexible working hours and a collaborative environment that fosters strong relationships among staff and service users.
StudySmarter Expert Advice🤫
We think this is how you could land General Secretary - Part Time in Newtownards
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, or join online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Grab a mate and do some mock interviews. This will help you feel more confident and ready to tackle those tricky questions when they come up.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace General Secretary - Part Time in Newtownards
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your secretarial and admin experience, especially with Microsoft packages like Word and Excel, to show us you're a perfect fit!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background makes you the ideal candidate. Keep it concise but engaging – we want to see your personality!
Showcase Relevant Experience:When detailing your experience, focus on tasks that align with the job requirements. Mention any previous roles where you managed diaries, handled correspondence, or provided admin support to give us a clear picture of your capabilities.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at MPA Recruitment
✨Know Your Admin Skills
Make sure you brush up on your administrative skills before the interview. Be ready to discuss your experience with word processing, diary management, and handling correspondence. Highlight specific examples where you've successfully managed these tasks.
✨Familiarise Yourself with the Role
Take some time to understand the responsibilities outlined in the job description. Think about how your previous experiences align with the duties of providing support to Mental Health Professionals and managing sensitive information.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle distressing content or calls. Prepare examples of how you've dealt with challenging situations in the past, focusing on your communication skills and empathy.
✨Showcase Your Tech Savvy
Since the role requires proficiency in Microsoft packages like Word, Excel, and Outlook, be prepared to discuss your experience with these tools. You might even want to mention any specific projects where you used these applications effectively.
