At a Glance
- Tasks: Provide admin support in a busy healthcare environment, focusing on medical-legal requests.
- Company: Join the dynamic team at Ulster Hospital's Emergency Department.
- Benefits: Weekly pay, holiday pay, pension contribution, and 24/7 support.
- Other info: Flexible part-time hours with ongoing role availability.
- Why this job: Make a difference in healthcare while developing your admin skills.
- Qualifications: Experience in admin roles, strong organisational skills, and good communication.
The predicted salary is between 12.75 - 12.75 £ per hour.
Location
Ulster Hospital
Hours
Part-Time – 22.5 hours per week
Working Hours
To be agreed with the successful candidate between 8:00am–12:30pm and 9:00am–1:30pm
Salary
£12.75 per hour
Contract
Temporary – no fixed end date
About the Role
MPA Recruitment is currently seeking to recruit a Band 3 Medical Legal Secretary to join the Emergency Department at Ulster Hospital.
The successful candidate will provide administrative and secretarial support within a busy healthcare environment, with a particular focus on processing medical-legal requests received from Solicitors, PSNI and Litigation teams.
This is an excellent opportunity for an organised and detail-focused administrator or secretary who is comfortable handling confidential information and managing a varied workload.
Key Responsibilities
- Medical-Legal Administration
- Receive and process medical-legal requests for patient notes and information.
- Deal with requests received from Solicitors, PSNI and Litigation teams.
- Retrieve and order patient notes from storage as required.
- Ensure documentation and requests are processed accurately and efficiently.
- Maintain confidentiality when handling sensitive patient and medical information.
- General Administration
- Open, sort and distribute incoming post.
- Answer incoming telephone calls and deal with enquiries professionally.
- Carry out photocopying and other general administrative duties.
- Maintain accurate filing systems and records.
- Organise and manage paperwork in accordance with departmental procedures.
- Provide general administrative support to the Emergency Department as required.
What We’re Looking for?
- Previous experience in an administrative, clerical, secretarial or medical administration role.
- Excellent organisational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to handle confidential and sensitive information appropriately.
- Good telephone and customer service skills.
- Ability to manage and prioritise workload effectively.
- Good IT and administrative skills.
- Ability to work independently and as part of a team.
- Previous experience within a healthcare, legal or administrative environment would be advantageous.
Additional Information
- An Access NI Check may be required for this role.
What we can offer you
- Weekly pay
- Holiday pay
- Pension contribution
- 24/7 support from our dedicated recruitment consultants
- Access to a wide range of public sector opportunities
- Ongoing role availability – if one placement ends, we aim to secure another
MPA Recruitment is an equal opportunities employer.
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Medical Legal Secretary employer: MPA Recruitment
As a Secondment General Manager at our Ballymena office, you will join a dynamic and supportive work culture that prioritises employee growth and development. We offer comprehensive training and a collaborative environment where your leadership skills can thrive, alongside competitive benefits and the potential for a permanent role. Our commitment to compliance and operational excellence ensures that you will be part of a team dedicated to delivering impactful projects in the manufacturing and engineering sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Legal Secretary
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Medical Legal Secretary
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at MPA Recruitment, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at MPA Recruitment
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at MPA Recruitment.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at MPA Recruitment.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at MPA Recruitment can really resonate with interviewers and show your commitment to the field.
