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- Tasks: Manage contracts and ensure smooth operations in Facilities Management.
- Company: Join a dynamic team in the public sector with a focus on compliance.
- Benefits: Competitive salary, supportive work environment, and opportunities for growth.
- Other info: Monday to Friday role with a positive and enthusiastic team atmosphere.
- Why this job: Be a key player in delivering essential services and making a difference.
- Qualifications: 5 GCSEs including Maths and English, plus 3 years of relevant experience.
The predicted salary is between 30000 - 40000 ÂŁ per year.
We are looking for a highly organised and detail-driven Contracts Administrator with experience supporting Facilities Management service delivery within live public-sector environments. Skilled in coordinating work orders, allocating contractors, monitoring KPIs and maintaining accurate records to ensure contractual compliance and timely delivery.
Experienced in administering term service contracts, including managing client portals, job status updates, invoicing, assessments and performance reporting, while maintaining clear communication with operatives, subcontractors and stakeholders. Proactive and adaptable, able to manage reactive and planned works simultaneously, prioritise workloads effectively and support business-as-usual operations in compliance-focused environments.
KEY DUTIES / RESPONSIBILITIES
- Control and manage Facilities Management switchboard
- Receive works order from Education Authority portal “Manhattan” and upload onto software system “Mobile Work Manager”
- Allocate works order to contractors
- Manage invoices and accounts
- Ensure KPI’s are met
- Generate weekly and monthly reports
- Collate job information from site operatives / supply chain
- Update work status on a daily basis
- Ensure monthly assessment submitted to client on time
- Any other tasks deemed suitable by management
Qualifications / Skills / Experience
- Minimum 5 GCSE's A-C including Math’s & English
- Excellent oral, written, and organisational skills are essential
- Minimum of 3 years’ relevant experience
- Enthusiastic and positive outlook
- Attention to Detail
Days of Work
- Monday – Friday
- 8.00 am – 5.00 pm
Contracts Administrator in London employer: MPA Recruitment
Contact Detail:
MPA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities Management sector on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to managing contracts and KPIs. We want you to feel confident and ready to showcase your skills when it counts!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Contracts Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Facilities Management and contract administration. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contracts Administrator role. We love enthusiasm, so let your personality come through while keeping it professional.
Showcase Your Organisational Skills: Since this role requires excellent organisational skills, give examples of how you've successfully managed workloads or coordinated projects in the past. We want to see your attention to detail in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at MPA Recruitment
✨Know Your Contracts Inside Out
Make sure you brush up on your knowledge of term service contracts and the specific responsibilities outlined in the job description. Be ready to discuss your experience with managing client portals, invoicing, and performance reporting, as these are key aspects of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities, especially in coordinating work orders and monitoring KPIs. Think of situations where you successfully managed multiple tasks simultaneously and how you prioritised workloads effectively.
✨Communicate Clearly and Confidently
Since clear communication is essential for this role, practice articulating your thoughts clearly. Be prepared to explain how you've maintained communication with operatives, subcontractors, and stakeholders in past roles, and how you ensure everyone is on the same page.
✨Demonstrate Your Proactive Approach
Employers love a proactive candidate! Share instances where you took the initiative to improve processes or resolve issues before they escalated. This will show that you can adapt and manage both reactive and planned works effectively.