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For Companies At a Glance
- Tasks: Manage contracts and ensure smooth operations in a dynamic public-sector environment.
- Company: Join a reputable organisation focused on Facilities Management.
- Benefits: Competitive salary, supportive team, and opportunities for professional growth.
- Other info: Monday to Friday role with a positive and enthusiastic work culture.
- Why this job: Be a key player in ensuring compliance and efficiency in service delivery.
- Qualifications: 5 GCSEs including Maths and English, plus 3 years of relevant experience.
The predicted salary is between 30000 - 40000 ÂŁ per year.
We are looking for a highly organised and detail-driven Contracts Administrator with experience supporting Facilities Management service delivery within live public-sector environments. Skilled in coordinating work orders, allocating contractors, monitoring KPIs and maintaining accurate records to ensure contractual compliance and timely delivery. Experienced in administering term service contracts, including managing client portals, job status updates, invoicing, assessments and performance reporting, while maintaining clear communication with operatives, subcontractors and stakeholders. Proactive and adaptable, able to manage reactive and planned works simultaneously, prioritise workloads effectively and support business-as-usual operations in compliance-focused environments.
KEY DUTIES / RESPONSIBILITIES
- Control and manage Facilities Management switchboard
- Receive works order from Education Authority portal “Manhattan” and upload onto software system “Mobile Work Manager”
- Allocate works order to contractors
- Manage invoices and accounts
- Ensure KPI’s are met
- Generate weekly and monthly reports
- Collate job information from site operatives / supply chain
- Update work status on a daily basis
- Ensure monthly assessment submitted to client on time
- Any other tasks deemed suitable by management
Qualifications / Skills / Experience
- Minimum 5 GCSE's A-C including Math’s & English
- Excellent oral, written, and organisational skills are essential
- Minimum of 3 years’ relevant experience
- Enthusiastic and positive outlook
- Attention to Detail
Days of Work
Monday – Friday 8.00 am – 5.00 pm
Contracts Administrator employer: MPA Recruitment
Contact Detail:
MPA Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the Facilities Management sector. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join online forums to meet potential employers and get your name out there.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. We want you to show off your knowledge about their operations and how you can contribute to their success. Tailor your responses to highlight your experience with managing contracts and KPIs.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. We suggest focusing on common questions related to contract administration and facilities management. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. We recommend mentioning something specific from your conversation to remind them of your fit for the role.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in Facilities Management and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Showcase Your Skills: In your cover letter, don’t just list your qualifications; show us how your skills in managing contracts and coordinating work orders have made a difference in your previous roles. We love seeing real examples of your achievements!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points for key responsibilities and achievements to make it easy for us to read. Remember, we’re looking for detail-driven candidates, so clarity is key!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at MPA Recruitment
✨Know Your Contracts Inside Out
Make sure you’re familiar with the types of contracts you’ll be dealing with. Brush up on your knowledge of term service contracts and any relevant legislation. This will show that you’re not just a candidate, but someone who understands the nitty-gritty of the role.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects simultaneously in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to prioritise workloads effectively, which is crucial for a Contracts Administrator.
✨Showcase Your Communication Skills
Since clear communication is key in this role, think of instances where you’ve successfully liaised with stakeholders, operatives, or subcontractors. Be ready to discuss how you keep everyone informed and ensure smooth operations, especially in compliance-focused environments.
✨Be Proactive and Adaptable
Prepare to discuss how you handle unexpected challenges or changes in plans. Share specific examples of when you’ve had to adapt quickly while maintaining high standards. This will demonstrate your proactive nature and ability to manage both reactive and planned works.