At a Glance
- Tasks: Provide high-level support to the Director and manage a busy diary.
- Company: Join a public sector client in Belfast with a dynamic work environment.
- Benefits: Competitive hourly rate, flexible hours, and valuable experience.
- Other info: Opportunity to build relationships with senior stakeholders and grow your career.
- Why this job: Be a key player in a fast-paced setting and enhance your professional skills.
- Qualifications: Experience in administrative roles and strong communication skills required.
Location: Belfast City Centre
Hours: Full-Time (37.5 hours) negotiable
Salary: £14.06 per hour
Contract: Temporary
About the Role: MPA Recruitment is currently recruiting on behalf of our public sector client for an Executive Assistant (Band 4) based in Belfast. The Executive Assistant provides comprehensive, high-level support to the Director, ensuring the efficient management of strategic priorities, business activities, and stakeholder relationships. Working in a fast-paced and demanding environment, the postholder will act as a trusted partner, anticipating needs, managing competing priorities, and enabling the Director to focus on organisational objectives.
Key Responsibilities
- Provide proactive, high-quality administrative and executive support to the Director.
- Manage an exceptionally busy and complex diary, ensuring effective prioritisation of appointments, meetings, and commitments.
- Screen, prioritise and manage communications on behalf of the Director.
- Prepare correspondence, presentations, reports, agendas, and briefing papers to a high professional standard.
- Ensure the Director is fully prepared for meetings through comprehensive research and briefing materials.
- Act as a key point of contact for senior internal and external stakeholders.
- Build and maintain effective relationships with executives, board members, partners, and external partners.
- Represent the Director professionally and diplomatically when responding to enquiries.
- Coordinate communications and follow-up actions arising from meetings and discussions.
Applicants must also have:
- OCR Stage 2 Text Processing/Word Processing or equivalent OR 2 years' experience in high-level word processing.
- Experience supporting a Director, Executive Director, or Senior Leadership Team.
- Proven experience operating successfully in a high-pressure, fast-paced environment.
- Experience managing complex diaries and competing priorities.
- Experience working with highly confidential and sensitive information.
- Demonstrated ability to build relationships with senior stakeholders.
Essential Skills
Executive Assistant in Belfast employer: MPA Recruitment
As a Secondment General Manager at our Ballymena office, you will join a dynamic and supportive work culture that prioritises employee growth and development. We offer comprehensive training and a collaborative environment where your leadership skills can thrive, alongside competitive benefits and the potential for a permanent role. Our commitment to compliance and operational excellence ensures that you will be part of a team dedicated to delivering impactful projects in the manufacturing and engineering sectors.
