Band 3 Competency Based Framework (£25, 760 – £27, 476 pro rata)
Hours
24 hours per week, worked over 4 days, Monday – Friday (Wed non-working day)
Contract
Permanent
Introduction
At Moya Cole Hospice, there’s one thing that motivates us and that’s providing excellent care and support to those living with or affected by life-limiting Illnesses.
We’re continuously developing our plans for delivering outstanding person-centered care that is innovative and evidence- based and to ensure Moya Cole is in the best shape possible for future generations.
You’ll be challenged, inspired and empowered to help us achieve our purpose and to play your part in making a difference.
The Role
The Outpatient Clinical Services Secretary will:
- Be a point of contact for patients, carers & other agencies/disciplines, communicating where there could be barriers to understanding.
- Provide comprehensive administrative services to support clinical services in the outpatient setting, working closely with clinical and medical colleagues and liaising with external healthcare professionals
- Be able to manage tasks effectively and efficiently, utilising established patterns of priority to respond to competing demands, demonstrating the ability to work both independently and collaboratively within a team.
- Contribute to timely and effective patient flow by supporting the administration for referrals and appointments and managing waiting lists.
- Support with timely delivery of data/information requirements
- Working as a cross-site team to ensure the provision of cover, supporting clinical administration colleagues (staff and volunteers) – deputising as required in their absence.
- Supporting the wider hospice clinical team leaders with administrative tasks/projects to enable them to focus on clinical care
- Support the administration with relation to bereavement support
- Arrange internal and external meetings and take minutes when required
- Preparation of complex and detailed clinical letters and reports, including audio transcription
- Uphold the hospice values and promote a culture that respects and recognises diversity.
Requirements
The Outpatient Clinical Services Secretary will have:
- NVQ Level 3 in administration or RSA Level 3 or equivalent
- Medical terminology qualification or relevant experience
- Have experience in a similar role in a health or social care setting and be able to evidence transferable skills
The Outpatient Clinical Services Secretary will be able to:
- Demonstrate experience of Microsoft packages. E.g. Word, Excel, Outlook, Teams
- Demonstrate good oral, written communication and IT skills.
- Effectively manage their time and workload, prioritising competing tasks effectively
- Demonstrate ability to be highly organised and able to follow complex admin processes and procedures
- Demonstrate a working knowledge of Electronic Medical Record/patient database (e.g. EMIS Web), and have an understanding of updating care records, managing referrals, uploading correspondence and the discharge of patients.
- Efficiently and accurately produce and dispatch complex and detailed clinical/medical letters
- Ability to organise and support meetings, including diary coordination, agenda preparation, and the timely production of accurate minutes
- Experienced in liaising with patients, families and healthcare professionals
- Identify own development needs and show evidence of continued professional development
- Demonstrate experience of working collaboratively as a member of a team
- 35 days annual leave rising to 37 after 5 years and 41 after 10 years (inc. bank holidays, pro rata for part-time employees)
- Buy an additional week annual leave (pro rata for part-time)
- Heath cash plan
- Contributory pension scheme up to 7% matched contribution (or the ability to continue with a previously held NHS pension (subject to making contribution’s into the scheme in the previous 12 months)
- Life cover
- Free parking
- Discounted meals on site
- Meaningful work, making a difference in the lives of others
- Opportunity to develop your leadership skills within a structured development framework
- IIP Platinum employer creating the right environment for everyone to thrive and reach their potential
#J-18808-Ljbffr
