Staffing and People Assistant

This is an exciting opportunity to join Moving Venue, part of Smart Group, a rapidly growing, privately owned group of hospitality, catering and event management businesses and brands. This role is a great opportunity for someone looking to grow within an exciting and fast-moving business. The ideal candidate will be eager to learn from an experienced team. Quality, passion and integrity are at the core of everything we do, coupled with our inimitable drive, personality and pioneering creativity that comes from being an entrepreneurial organisation. We pride ourselves on delivering experiences that our customers love and that our team is proud to be associated with.

The candidate will be a key member of the people team, assisting and reporting to the Group People Manager with a dotted line to the Head of People. The candidate will be required to ensure that Moving Venue continues to operate its events to an ‘industry leading’ standard.

• Provide event personnel with clear and concise access to information regarding booking, confirmation and cancellation procedures, venue information and start and end timings of events.
• Where required, attend events to manage event personnel and staffing areas: signing in and out, rest areas, meals on duty where required.
• Reconcile labour to event budgets.
• Approve and sign off agency invoices.
• Maintain the standards required of the staffing operation and event personnel.
• Work with agencies to incentivise staff and ensure we build a core team across both brands.
• Maintain day to day relationship with our staffing agencies, ensuring that the Group's events are sufficiently resourced and that the staff attending our events are engaged and meet the highest possible standards of skills and presentation.
• Help implement staffing strategies which consider short-term and long-term staff requirements in terms of numbers and skill levels, identifying busy periods and plan accordingly.
• Ensure that staff uniforms are laundered and kept in good repair, stored correctly and audited each quarter.
• Order staff food for events.
• Compile and send across personnel lists for venues within timeframes given.
• Ensure timely distribution of all timesheets pre-event and send to Event Managers.
• Attend key events to assess and monitor event personnel performance.
• Updating and maintaining staff records, ensuring tax, banking and RTW documentations is up to date and compliant.
• Prepare cost centre report to be uploaded onto HR management software.

• Updating and maintaining staff records, ensuring tax, banking and RTW documentations is up to date and compliant.
• Prepare cost centre report to be uploaded onto HR management software.
• Assisting with collating and assigning payroll information for the HR Manager.
• Compile weekly expenses report including events allocation to be submitted to the finance team.
• Allocating accurate labour spend to individual events.

• Assisting with collating and assigning payroll information for the HR Manager.
• Compile weekly expenses report including events allocation to be submitted to the finance team.
• Allocating accurate labour spend to individual events.

• Assigning and monitoring all full time and casual employees training records, via Mapal software.

• Attending training sessions, both internal and external.
• Complying with MV’s Health & Safety/Food Safety policy and procedures and observing safe working practices both at the base and during events.
• Representing the Smart Group in the most positive way both internally and externally.

At Moving Venue, we value our staff, and as part of our commitment to creating a positive work environment, we offer the following benefits:

• Cycle-to-work scheme.
• Performance-related bonus.
• Daily shuttle bus to/from Head Office and Canada Water station.
• Free parking at our Head Office.
• Holiday allowance starts at 22 days plus bank holidays, increasing with length of service.
• Access to Medicash health plan.
• Access to fantastic restaurant and bar discounts via the CODE app.
• Enhanced parental-leave pay – subject to length of service.
• Travel loan.
• Delicious, healthy snacks and lunch available daily.
• Fabulous regular social events.
• Fun and vibrant company culture.
• Generous refer-a-friend bonus.