International Facilities Project Manager

International Facilities Project Manager

• Full-time

• Established in 1990, Air Charter Service are the largest global charter provider. A vision that started in the basement of our chairman’s home, today employs over 800 people, across 41 offices globally!

• We're looking for an experienced, highly organised Facilities Project Manager to lead the successful delivery of a diverse portfolio of workplace projects across our global offices. From office relocations and fit-out projects to refurbishments, space planning and workplace improvements, you'll oversee projects from concept through to completion, ensuring they are delivered on time, within budget and to the highest standards.

• Reporting to the Head of Facilities, this fast-paced, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.

• Duties will include but is not limited to:

  • Manage end-to-end office relocation, expansion, and fit-out projects globally
  • Source and secure new office locations (leased and serviced), including lease coordination
  • Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams
  • Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging
  • Ensure globalhealth & safety compliance, including fire safety and first aid procedures
  • Oversee security systems, access control, PPM schedules, and maintenance contracts
  • Support London office operations: reception cover, utilities, carbon reporting, and business continuity plans
  • Assist in procurement, budget preparation, and vendor negotiations for facilities services
  • Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers
  • Provide ad-hoc support to the wider facilities team both in HQ and globally
  • Proven experience as a properties / facilities manager is essential
  • Strong experience delivering office refurbishments, fit-outs and relocations from planning to completion.
  • Proven project management experience, managing multiple projects simultaneously.
  • Experience managing budgets, procurement and supplier negotiations.
  • Highly organised with excellent planning and prioritisation skills.
  • Excellent communication skills with the confidence to manage contractors, landlords, suppliers and key stakeholders.
  • Strong understanding of Health & Safety requirements.
  • Experience managing planned and reactive maintenance.
  • Proactive problem solver with the ability to work independently and use initiative.
  • Friendly, resilient and adaptable, with a collaborative approach.
  • Highly motivated with a strong sense of ownership and urgency.
  • Flexible to work outside normal business hours when required.
  • Willing to travel regularly to international ACS offices.
  • • 22days annual leave (increasing to 25 after 1years service & with length of service)
    • Free breakfast and lunch in our onsite canteen “The Hangar”
    • Free onsite gym – including classes
    • Free onsite parking
    • Life insurance
    • Private healthcare and pension
    • 2x “Giving Back” charitable days per year
    • Cycle to work scheme

• DIVERSITY & INCLUSION

  Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.