Role Purpose
The Prolease Systems and Data Manager is responsible for the administration, governance and continuous improvement of the Prolease platform, ensuring lease, landlord and supplier data is accurate, complete and effectively controlled.
Department: Property
Location: Coventry
Description
Department
Property
Reporting to
Property Director
Role Purpose
The Prolease Systems and Data Manager is responsible for the administration, governance and continuous improvement of the Prolease platform, ensuring lease, landlord and supplier data is accurate, complete and effectively controlled.
The role acts as the business owner of Prolease, maintaining system integrity, supporting operational processes and ensuring Prolease remains the single source of truth for lease management, landlord payments and lease accounting.
Key Responsibilities
Data Governance & Quality
- Own and maintain Prolease data governance standards, controls and procedures.
- Define, implement and maintain Prolease system, data governance and operational processes.
- Ensure lease, landlord and supplier data is complete, accurate and up to date.
- Monitor data quality, investigate discrepancies and oversee remediation activities.
- Produce regular data quality, compliance and exception reporting.
- Promote accountability for data ownership and quality across the Property team.
System Administration
- Act as the day-to-day administrator of the Prolease platform.
- Manage user access, security roles and permissions.
- Maintain system configuration documentation and administration processes.
- Coordinate user onboarding and training.
- Act as the primary contact for system support.
- Support system upgrades and enhancements.
- Maintain a roadmap of system and process improvement initiatives.
People
- Lead, develop and motivate a small Prolease administration team. Support recruitment, onboarding, performance management and training activities as required.
- Partner with Property, Finance, Accounts Payable, IT and Finance Systems teams.
- Support external audit requirements.
Essential
We would like to meet someone who is
- Experience administering lease management systems.
- Strong understanding of data governance and master data management.
- Experience identifying and resolving data quality issues.
- Strong analytical skills, including advanced Excel.
- Excellent attention to detail, organisation and stakeholder management.
Desirable
- Experience with ProLease (Horizon), MRI or similar lease management systems.
- Knowledge of property administration and landlord payment processes.
Benefits
- Competitive salary and benefits package
- Hybrid working, 2-3 days in Coventry based office & 2-3 working from home
- Holiday allowance
- 50% staff discount & 25% for family and friends
- Pension scheme
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Prolease (Horizon) Systems and Data Manager in Coventry employer: Mountain Warehouse
Mountain Warehouse in Batley offers a vibrant work environment where teamwork and customer satisfaction are at the heart of our operations. With competitive pay, generous benefits including bonuses, discounts, and 28 days of leave, we prioritise employee well-being and growth, ensuring that every team member has the opportunity to thrive in their retail career. Join us to be part of a supportive culture that values your contributions and fosters professional development.
