At a Glance
- Tasks: Be the welcoming face of Mott MacDonald, ensuring a great experience for visitors and staff.
- Company: Join a global consultancy that values collaboration and personal growth.
- Benefits: Flexible working hours, inclusive culture, and opportunities for professional development.
- Other info: Diverse workplace with a commitment to equality and inclusion.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Great communication skills and a passion for customer service.
The predicted salary is between 24000 - 30000 € per year.
Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve.
Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best.
As a proudly employee‑owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.
About the business unit: Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.
Overview of the role: You will be an ambassador for Mott MacDonald as the first person our clients and visitors will meet. With a professional, warm and welcoming personality you will be focused on ensuring everyone enjoys a great experience when attending our premises. You will work as part of the Premises ‘go to’ team for all local help and support and you will have high standards when representing Mott MacDonald and upholding our corporate brand. This office based role is part-time (30 hours, Mon‑Thurs), reporting directly to the Reading Office Manager.
Your activities will include but not limited to:
- Be the key point of focus for all things office related
- Responsibility for meeting & greeting all visitors ensuring a welcoming and safe environment is always maintained
- Securely handling calls, post, orders i.e. PPE & stationery and general enquiries
- Communicating local office inductions, emergency arrangements, first aid etc
- Ensuring workstations and meeting rooms are set up correctly, with all AV equipment in working order, including troubleshooting when required
- Maintaining the catering supplies for the office
- Assisting the Office manager where required on any H & S tasks
- Act as an appointed first aider and emergency warden
- Co‑ordinate emergency wardens and first aid cover
- Act as the first point of contact for any maintenance or cleaning issues, making sure issues are logged promptly
- Ensure the office is kept clean & tidy including compliance with our clear desk policy
- Undertake monthly office inspections
- Occasional travel required to our Reading office.
As an Office Coordinator you will be focused on operational activities for the office ensuring staff and visitors enjoy a great experience when attending our premises. In this role you will be responsible for compliance with all mandatory procedures under Mott MacDonald’s Business Management System, namely health, safety, security, information security, and office environmental management.
Desirable criteria for the ideal Office Coordinator:
- Previous experience in an Office/Facilities/Front of House role
- Ability to effectively communicate with staff and visitors through phone, email and in person
- Able to work independently and as part of a team
- Some knowledge of Health and Safety in the context of an office environment
- Be prepared for a very varied role
- Know what is and deliver great customer service
- Ability to keep calm and patient even in challenging situations to resolve immediate problems and deliver long term solutions
- Proficient in MS office applications
Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance. Closing date for applications for this role will be midnight on Friday 29th May. Please note: If we receive a high volume of applications before this date, the advert may be taken down early.
We welcome applications from individuals at all experience levels who believe they possess the necessary skills. We are committed to fostering a diverse and inclusive workplace, and we encourage candidates from all backgrounds to apply.
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.
Equality, diversity and inclusion: We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Accessibility: We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
Office Coordinator in Tadley employer: Mott MacDonald
Mott MacDonald is an exceptional employer that prioritises employee empowerment and inclusivity, making it a fantastic place to work as an Office Coordinator. With a strong focus on professional growth, collaborative culture, and a commitment to societal impact, employees are encouraged to thrive in a supportive environment. The Reading office offers a dynamic workplace where you can engage with global specialists while enjoying the benefits of a hybrid working policy that values your well-being and flexibility.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in Tadley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Mott MacDonald on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Mott MacDonald's values and recent projects. Show us that you’re not just another candidate but someone who genuinely cares about making an impact in the communities we serve.
✨Tip Number 3
Practice your communication skills! As an Office Coordinator, you'll be the face of Mott MacDonald. Role-play common scenarios with a friend to ensure you can handle any situation with a warm and professional approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Office Coordinator in Tadley
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! Mott MacDonald values a warm and welcoming approach, so don’t be afraid to show how you can bring that vibe to the office.
Tailor Your Experience:Make sure to highlight any relevant experience you have in office coordination or customer service. Use examples that demonstrate your ability to handle various tasks and keep things running smoothly.
Be Clear and Concise:Keep your application clear and to the point. Use straightforward language and avoid jargon. This will help us understand your skills and experiences without any confusion.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Mott MacDonald
✨Know the Company Inside Out
Before your interview, take some time to research Mott MacDonald. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your Customer Service Skills
As an Office Coordinator, you'll be the first point of contact for visitors. Prepare examples from your past experiences where you provided excellent customer service or resolved issues calmly. This will demonstrate your ability to handle the role's responsibilities.
✨Prepare for Health and Safety Questions
Given the importance of health and safety in this role, brush up on relevant regulations and best practices. Be ready to discuss how you would ensure a safe environment for both staff and visitors, as well as any previous experience you have in this area.
✨Practice Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with speaking about your experiences and answering potential questions.
