At a Glance
- Tasks: Manage project documentation and ensure accuracy in a fast-paced environment.
- Company: Join a leading engineering consultancy with a focus on innovation and teamwork.
- Benefits: Enjoy competitive pay, flexible holidays, and comprehensive health benefits.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of impactful projects while developing your skills in document control.
- Qualifications: 2-5 years experience in document control, ideally in engineering or construction.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements. This is an intermediate-level role, suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.
- Receive, register, distribute, and archive project documentation in accordance with Document Control procedures
- Maintain document registers and metadata within the document management system (DMS)
- Ensure correct version control, naming conventions, and status codes are applied at all times
- Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements
- Support project teams by providing accurate and timely access to controlled documents
- Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries
- Assist with document handover, close-out, and archiving activities
- Carry out routine document audits and identify anomalies or non-compliance
- Escalate issues, errors, or risks to senior Document Control colleagues where appropriate
- Support continuous improvement of document control processes and best practice
Candidate specification
- Professional Experience: Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment; experience working on live projects with defined document control procedures and deadlines
- Autonomy & Judgement: Able to work independently on day-to-day document control activities, understands when to escalate and applies procedures consistently with minimal supervision
- Knowledge & Understanding: Good understanding of document lifecycles, revision control, and audit requirements; awareness of ISO-aligned quality management principles (e.g. ISO 9001); understanding of contractual document numbering, transmittals, and status codes
- Document Control Systems & Software: Common Data Environments (CDEs) such as Aconex, Asite, Viewpoint for Projects (4Projects), Bentley ProjectWise, Autodesk Construction Cloud / BIM 360, SharePoint (structured libraries and metadata)
- Office & Supporting Tools: Microsoft Excel (document registers, trackers, basic formulas), Microsoft Outlook (workflow coordination, formal correspondence), Microsoft Word and PDF editing tools (e.g. Adobe Acrobat)
- Desirable: Experience with BIM-enabled or design-led environments
Equality, diversity and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
Benefits
- Financial wellbeing: We match employee pension contributions between 4.5% and 7%
- Life assurance equal up to 4x your basic salary, with an option to increase the level of cover to 6x your salary
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes
- Employee Ownership: Our employee ownership model means no external investors, just us, creating a culture of shared success
- Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses
- As your career grows, so does your stake, recognising your long-term impact and contribution
- Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future
- For our senior roles you will have a direct pathway towards ownership from day one
- Health and wellbeing: Private medical insurance for all UK colleagues
- Health cash plan to support you with everyday health costs and treatments
- Access to Peppy, providing free support from menopause experts for all UK colleagues
- A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family
- Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too
- Lifestyle: A minimum of 33–35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme
- Holiday entitlement increased to a minimum of 35 days after 5 years’ service
- Variety of employee saving schemes and discounts from high-street retailers
- Enhanced family and carers leave: Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave
- Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay
- Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid
- Learning and development: Primary annual professional institution subscription
- A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options
- Networks, communities and social outcomes: Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities
- Make a difference within our communities through our social outcomes
Document Controller in Manchester employer: Mott MacDonald
Mott MacDonald is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With a strong focus on employee ownership, our colleagues have a direct stake in the company's success, alongside generous benefits such as flexible holiday options, comprehensive health plans, and opportunities for continuous learning. Located across various UK cities, including Glasgow and London, we foster a collaborative environment where every voice matters, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications after a week or so. A quick email can show your enthusiasm and keep you on their radar. Plus, it’s a great way to ask about the next steps.
✨Tip Number 4
Check out our website for the latest job openings. We’re always looking for talented Document Controllers, and applying directly through us can give you a better chance of standing out!
We think you need these skills to ace Document Controller in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your application, don’t just list your skills—show us how you’ve used them! Whether it’s managing document lifecycles or ensuring version control, give us examples that demonstrate your expertise.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure you get across why you’re a great fit for the role without rambling on.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status directly. Let’s get your journey started!
How to prepare for a job interview at Mott MacDonald
✨Know Your Documents
Before the interview, brush up on your understanding of document lifecycles and revision control. Familiarise yourself with common document control systems like Aconex or SharePoint, as well as ISO-aligned quality management principles. This will show that you’re not just experienced but also proactive in keeping up with industry standards.
✨Showcase Your Autonomy
Be prepared to discuss specific examples where you’ve worked independently on document control tasks. Highlight situations where you identified issues and escalated them appropriately. This demonstrates your ability to take initiative and your understanding of when to seek help, which is crucial for this role.
✨Master the Tech
Make sure you’re comfortable with Microsoft Excel, Outlook, and PDF editing tools. You might be asked to demonstrate your skills or discuss how you’ve used these tools in past roles. Being tech-savvy can set you apart from other candidates, so don’t shy away from showcasing your abilities.
✨Prepare Questions
Think of insightful questions to ask about the company’s document control processes and team dynamics. This shows your genuine interest in the role and helps you assess if the company culture aligns with your values. Plus, it gives you a chance to engage with the interviewers and leave a lasting impression.
