At a Glance
- Tasks: Manage and control project documentation while ensuring accuracy and compliance.
- Company: Join a leading engineering consultancy with a focus on innovation and teamwork.
- Benefits: Enjoy competitive salary, flexible benefits, and generous holiday entitlement.
- Other info: Opportunities for career growth and connection with senior leadership.
- Why this job: Be part of impactful projects and enhance your skills in a supportive environment.
- Qualifications: 2-5 years experience in document control, ideally in engineering or construction.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements. This intermediate-level role is suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.
Key Responsibilities
- Receive, register, distribute, and archive project documentation in accordance with Document Control procedures.
- Maintain document registers and metadata within the Document Management System (DMS).
- Ensure correct version control, naming conventions, and status codes are applied at all times.
- Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements.
- Support project teams by providing accurate and timely access to controlled documents.
- Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries.
- Assist with document handover, close-out, and archiving activities.
- Carry out routine document audits and identify anomalies or non-compliance.
- Escalate issues, errors, or risks to senior Document Control colleagues where appropriate.
- Support continuous improvement of document control processes and best practice.
Candidate Specification
- Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment.
- Experience working on live projects with defined document control procedures and deadlines.
Autonomy & Judgement
- Able to work independently on day-to-day document control activities.
- Understands when to escalate issues beyond own authority.
- Applies procedures consistently with minimal supervision.
Knowledge & Understanding
- Good understanding of document lifecycles, revision control, and audit requirements.
- Awareness of ISO-aligned quality management principles (e.g. ISO 9001).
- Understanding of contractual document numbering, transmittals, and status codes.
Document Control Systems & Software
- Common Data Environments (CDEs) such as: Aconex, Asite, Viewpoint for Projects (4Projects), Bentley ProjectWise, Autodesk Construction Cloud / BIM 360, SharePoint (structured libraries and metadata).
- Office & Supporting Tools: Microsoft Excel (document registers, trackers, basic formulas), Microsoft Outlook (workflow coordination, formal correspondence), Microsoft Word and PDF editing tools (e.g. Adobe Acrobat).
Desirable
- Experience with BIM-enabled or design-led environments.
UK Immigration
Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. We continue to welcome applications from candidates who are eligible for alternative immigration routes that do not require sponsorship.
Benefits
- Financial Wellbeing: We match employee pension contributions between 4.5% and 7%. Life assurance equal up to 4× your basic salary, with an option to increase the level of cover to 6× your salary. Our income protection scheme provides a financial benefit, as well as absence and return-to-work support due to long-term illness or injury. Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing. Annual bonus schemes tied to financial success.
- Employee Ownership: No external investors – we share the financial success of the business with all colleagues. Employees have a stake and a voice in the business, with direct connection to success through personal and group performance bonuses. Career growth increases ownership stake. Opportunity to connect directly with senior leadership through formal channels.
- Health and Wellbeing: Private medical insurance for all UK colleagues. Health cash plan for everyday health costs and treatments. Access to Peppy, providing free support from menopause experts for all UK colleagues. Wellbeing support available through comprehensive programme, including for families. Flex salary to opt into a wide range of health benefits, many of which extend to family.
- Lifestyle: Minimum of 33–35 days holiday each year, inclusive of public holidays. Holiday entitlement increased to a minimum of 35 days after 5 years’ service. Employee saving schemes and retailer discounts.
- Enhanced Family and Carers Leave: 26 weeks paid maternity and adoption leave, two weeks paid paternity/partner leave. Shared parental leave matches maternity leave (up to 24 weeks at full pay). Up to five additional days leave for significant caring responsibilities, two of which are paid.
- Learning and Development: Primary annual professional institution subscription. Opportunities to enhance technical and soft skills through mentoring and training.
- Networks, Communities, and Social Outcomes: Wide range of groups supporting LGBTQ+, gender, race and ethnicity, disability and parents/carers communities. Opportunities to make a difference within communities through social outcomes.
Location(s): Glasgow, GB; Bristol, GB; Cambridge, GB; Birmingham, GB; London, GB; Southampton, GB; Edinburgh, GB; Newcastle Upon Tyne, GB; Manchester, GB; Liverpool, GB; Leeds, GB; Croydon, GB; Reading, GB.
Contract Type: Permanent
Work Pattern: Full Time
Discipline: Other
Job Ref: 14726
Recruiter Contact: Aoife Cullen
Document Controller in Edinburgh employer: Mott MacDonald
Mott MacDonald is an exceptional employer, offering a supportive work culture that prioritises employee wellbeing and professional growth. With a commitment to financial success shared among all colleagues, employees enjoy generous benefits including flexible holiday entitlements, private medical insurance, and opportunities for career advancement through mentoring and training. Located in vibrant cities across the UK, Mott MacDonald fosters a collaborative environment where every team member's contribution is valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Edinburgh
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Mott MacDonald, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Mott MacDonald.
We think you need these skills to ace Document Controller in Edinburgh
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Mott MacDonald
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
