At a Glance
- Tasks: Manage and control project documentation while ensuring accuracy and compliance.
- Company: Join a leading engineering consultancy with a focus on innovation and teamwork.
- Benefits: Enjoy flexible working, competitive salary, and comprehensive health benefits.
- Other info: Embrace a culture of equality, diversity, and employee ownership.
- Why this job: Be part of impactful projects and develop your skills in a supportive environment.
- Qualifications: 2-5 years experience in document control and familiarity with relevant software.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements. This is an intermediate-level role, suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.
Key responsibilities and duties include:
- Receive, register, distribute, and archive project documentation in accordance with Document Control procedures
- Maintain document registers and metadata within the document management system (DMS)
- Ensure correct version control, naming conventions, and status codes are applied at all times
- Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements
- Support project teams by providing accurate and timely access to controlled documents
- Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries
- Assist with document handover, close‑out, and archiving activities
- Carry out routine document audits and identify anomalies or non‑compliance
- Escalate issues, errors, or risks to senior Document Control colleagues where appropriate
- Support continuous improvement of document control processes and best practice
Candidate specification
Professional Experience
- Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment
- Experience working on live projects with defined document control procedures and deadlines
Autonomy & Judgement
- Able to work independently on day‑to‑day document control activities
- Understands when to elevate issues beyond own authority
- Applies procedures consistently with minimal supervision
Knowledge & Understanding
- Good understanding of document lifecycles, revision control, and audit requirements
- Awareness of ISO‑aligned quality management principles (e.g. ISO 9001)
- Understanding of contractual document numbering, transmittals, and status codes
Document Control Systems & Software
- Common Data Environments (CDEs) such as Aconex, Asite, Viewpoint for Projects (4Projects), Bentley ProjectWise, Autodesk Construction Cloud / BIM 360, SharePoint (structured libraries and metadata)
Office & Supporting Tools:
- Microsoft Excel (document registers, trackers, basic formulas)
- Microsoft Outlook (workflow coordination, formal correspondence)
- Microsoft Word and PDF editing tools (e.g. Adobe Acrobat)
Desirable
- Experience with BIM‑enabled or design‑led environments
Agile Working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well‑being, flexibility, and trust.
Equality, diversity, and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
Benefits
Financial wellbeing
- We match employee pension contributions between 4.5 % and 7 %.
- Life assurance equal up to 4 × your basic salary, with an option to increase the level of cover to 6 × your salary.
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long‑term illness or injury.
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
Employee Ownership
Our employee ownership model means no external investors, just us, creating a culture of shared success. Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses. As your career grows, so does your stake, recognising your long‑term impact and contribution. Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future. For our senior roles you will have a direct pathway towards ownership from day one.
Health and wellbeing
- Private medical insurance for all UK colleagues.
- Health cash plan to support you with everyday health costs and treatments.
- Access to Peppy, providing free support from menopause experts for all UK colleagues.
- A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
- Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
Lifestyle
- A minimum of 33‑35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
- Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
- Variety of employee saving schemes and discounts from high‑street retailers.
Enhanced family and carers leave
- Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
- Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
- Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
Learning and development
- Primary annual professional institution subscription.
- A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self‑development options.
Networks, communities, and social outcomes
Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities. Make a difference within our communities through our social outcomes.
Document Controller employer: Mott MacDonald
Mott MacDonald is an exceptional employer that prioritises employee well-being and professional growth, offering a hybrid working policy that fosters flexibility and trust. With a strong commitment to equality, diversity, and inclusion, employees are empowered to express themselves in a supportive environment, while the unique employee ownership model ensures that every team member has a stake in the company's success. Additionally, generous benefits such as enhanced family leave, private medical insurance, and extensive learning opportunities make Mott MacDonald a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their document control processes and be ready to discuss how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Showcase your skills! Bring examples of your work, like document registers or audit reports, to demonstrate your expertise. This will help you stand out and show that you’re ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Document Controller role. Highlight your relevant experience in document control, especially in engineering or construction environments, and show us how you meet the key responsibilities outlined in the job description.
Showcase Your Skills:We want to see your skills in action! Mention your familiarity with document management systems and any specific software like Aconex or SharePoint. Don’t forget to include examples of how you've maintained document registers and ensured version control in your previous roles.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Remember, we appreciate straightforward communication, just like in document control!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values!
How to prepare for a job interview at Mott MacDonald
✨Know Your Documents
Before the interview, brush up on your knowledge of document control procedures and the specific software mentioned in the job description. Familiarise yourself with tools like Aconex or SharePoint, as well as ISO standards. This will show that you’re not just a fit for the role but also genuinely interested in the processes.
✨Showcase Your Experience
Prepare to discuss your previous roles in document control, especially any experience with live projects. Be ready to share specific examples of how you managed documentation, maintained version control, or resolved issues. This will help demonstrate your ability to work independently and contribute to a team.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s document control processes or how they handle audits and compliance. This not only shows your interest but also gives you a better understanding of what to expect if you join their team.
✨Demonstrate Your Attention to Detail
Since the role requires maintaining accurate documentation, be sure to highlight your attention to detail during the interview. You could mention how you’ve successfully conducted document audits or identified anomalies in past roles. This will reinforce your suitability for the position.
