At a Glance
- Tasks: Manage project documentation and ensure accuracy in a fast-paced environment.
- Company: Join a leading engineering consultancy with a focus on innovation and teamwork.
- Benefits: Enjoy competitive pay, flexible holidays, and comprehensive health benefits.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
- Why this job: Be part of impactful projects while developing your skills in document control.
- Qualifications: 2-5 years experience in document control, ideally in engineering or construction.
The predicted salary is between 30000 - 40000 £ per year.
Locations: Glasgow, Leeds, Newcastle Upon Tyne, Bristol, Croydon, Liverpool, Manchester, Edinburgh, Cambridge, London, Reading, Birmingham, Southampton
Contract Type: Permanent
Work Pattern: Full Time
Market: Various
Discipline: Other
Job Ref: 14726
Overview Of The Role
The Document Controller provides essential document control support to projects and operational teams. The role focuses on the accurate receipt, control, distribution, and maintenance of project and corporate documentation in line with established procedures, quality standards, and contractual requirements. This is an intermediate-level role, suited to a Document Controller with solid experience who can work independently on assigned tasks and contribute reliably within a wider document control team.
- Receive, register, distribute, and archive project documentation in accordance with Document Control procedures
- Maintain document registers and metadata within the document management system (DMS)
- Ensure correct version control, naming conventions, and status codes are applied at all times
- Manage incoming and outgoing correspondence, including transmittals, workflows, and acknowledgements
- Support project teams by providing accurate and timely access to controlled documents
- Liaise with internal stakeholders (engineering, commercial, project management, quality) regarding document queries
- Assist with document handover, close-out, and archiving activities
- Carry out routine document audits and identify anomalies or non-compliance
- Escalate issues, errors, or risks to senior Document Control colleagues where appropriate
- Support continuous improvement of document control processes and best practice
Candidate specification
Professional Experience: Typically 2–5 years’ experience in a Document Control role within an engineering, construction, infrastructure, energy, or consultancy environment; experience working on live projects with defined document control procedures and deadlines
Autonomy & Judgement: Able to work independently on day-to-day document control activities, understands when to escalate and applies procedures consistently with minimal supervision
Knowledge & Understanding: Good understanding of document lifecycles, revision control, and audit requirements; awareness of ISO-aligned quality management principles (e.g. ISO 9001); understanding of contractual document numbering, transmittals, and status codes
Document Control Systems & Software: Common Data Environments (CDEs) such as Aconex, Asite, Viewpoint for Projects (4Projects), Bentley ProjectWise, Autodesk Construction Cloud / BIM 360, SharePoint (structured libraries and metadata)
Office & Supporting Tools: Microsoft Excel (document registers, trackers, basic formulas), Microsoft Outlook (workflow coordination, formal correspondence), Microsoft Word and PDF editing tools (e.g. Adobe Acrobat)
Desirable: Experience with BIM-enabled or design-led environments
UK Immigration
Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.
Equality, diversity and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
Benefits
- Financial wellbeing: We match employee pension contributions between 4.5% and 7%
- Life assurance equal up to 4x your basic salary, with an option to increase the level of cover to 6x your salary
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes
Employee Ownership: Our employee ownership model means no external investors, just us, creating a culture of shared success. Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses. As your career grows, so does your stake, recognising your long-term impact and contribution. Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future. For our senior roles you will have a direct pathway towards ownership from day one.
Health and wellbeing: Private medical insurance for all UK colleagues. Health cash plan to support you with everyday health costs and treatments. Access to Peppy, providing free support from menopause experts for all UK colleagues. A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family. Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
Lifestyle: A minimum of 33–35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme. Holiday entitlement increased to a minimum of 35 days after 5 years’ service. Variety of employee saving schemes and discounts from high-street retailers.
Enhanced family and carers leave: Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave. Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay. Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
Learning and development: Primary annual professional institution subscription. A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
Networks, communities and social outcomes: Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities. Make a difference within our communities through our social outcomes.
Document Controller in Bristol employer: Mott MacDonald
Mott MacDonald is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With a strong focus on shared success through employee ownership, team members enjoy competitive benefits, flexible working arrangements, and ample opportunities for career advancement across various UK locations. Join us to be part of a collaborative environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their document control processes and be ready to discuss how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Showcase your skills! Bring examples of your work or a portfolio that highlights your document control expertise. This will help you stand out and demonstrate your value to the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Document Controller in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control systems and any relevant projects you've worked on. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you’ve used them in real situations. Talk about your experience with version control, document audits, and any software like Aconex or SharePoint. We love seeing practical examples!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. Remember, we’re looking for someone who can manage documents efficiently, so show us you can communicate effectively!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to track your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Mott MacDonald
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and systems. Familiarise yourself with common data environments like Aconex or SharePoint, as well as ISO standards relevant to document management. This will show that you’re not just experienced but also proactive in keeping up with industry standards.
✨Showcase Your Experience
Prepare specific examples from your past roles where you successfully managed document lifecycles or improved document control processes. Be ready to discuss how you handled version control and maintained accuracy under tight deadlines. This will demonstrate your ability to contribute effectively to their team.
✨Ask Insightful Questions
During the interview, don’t hesitate to ask questions about their document control procedures and how they ensure compliance. This shows your genuine interest in the role and helps you understand their expectations better. Plus, it gives you a chance to highlight your own ideas for continuous improvement.
✨Be Ready for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving skills in document control situations. Think through potential challenges you might encounter, such as managing discrepancies in documentation or handling urgent requests, and prepare your responses to showcase your critical thinking and judgement.
