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- Tasks: Provide top-notch admin support and coordinate exciting committee meetings.
- Company: Join Motorsport UK, a leading organisation in the motorsport industry.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and flexible working options.
- Why this job: Be part of a dynamic team and make a real impact in the motorsport world.
- Qualifications: Experience in minute-taking and strong organisational skills are essential.
- Other info: Great opportunity for career growth in a vibrant environment.
The predicted salary is between 24000 - 36000 £ per year.
Organisation: Motorsport UK
Salary: £28,000 - £30,000
Location: Bicester, Oxfordshire
Contract type: Permanent (Full time)
Closing date: 28 January
Department: CEO Office
Hours of Work: Full Time (37.5 hours per week). Core hours are 09:00 until 17:30, Mon – Fri. 4 days on site, 1 remote.
Line Manager: Executive Assistant
The Executive Clerk will provide administrative support to the central sporting governance administration within the CEO Office Department. This role's responsibility is principally to provide high-level secretariat support and effective planning and administration linked to committee and council meetings.
Primary Objectives:
- To facilitate all committee meetings taking place with suitable logistics, agendas, minute taking and other supporting documents being prepared and circulated in a timely manner in keeping with the established SLAs.
Additional Responsibilities:
- Take clear, accurate and professional minutes for committee meetings including preparing, collating, and distributing accurate and timely meeting papers.
- Take ownership of the documentation linked to all committees and major meetings and maintain accurate records, including forward planning and preparation for future meetings.
- Act as a key point of contact for our committee members, many of whom are volunteers.
- Maintain an action log of matters arising from all committees and major meetings, and ensure a timely follow-up of actions.
- Support committee member travel arrangements and expenses, ensuring the proposed annual budgets are maintained.
- Support the administration process linked to the annual appointment of all committee members.
- Work with key stakeholders to maintain a robust annual company calendar for major meetings and events.
- Review and refine processes to simplify ways of working whilst maintaining robust, transparent governance.
- Remain flexible to undertake similar duties as required in order to meet business needs.
Core Competencies:
- Proven experience of taking minutes, demonstrating a relevant administrative, or support role, ideally within a compliance-driven environment (such as governance, professional membership body, education or similar).
- A track record of supporting committees, minute-taking, meeting coordination, and managing confidential information.
- Outstanding organisational skills, an eye for detail, and the ability to manage multiple tasks effectively under pressure and to tight deadlines.
- Experience of working collaboratively with others.
- Strong interpersonal skills and self-awareness, with the confidence to build constructive relationships with diverse stakeholders.
- Excellent written and verbal communication skills, with the ability to tailor your style and approach to different audiences and messages, including clear, accurate minute writing.
- A history of implementing excellent communication and high-level customer service skills, both verbal and written.
- The ability to demonstrate experience of problem solving and logical thinking.
- The ability to commute to our office.
- This is primarily an office-based role based at in Bicester (there is the flexibility to work 1 day from home with the other 4 days in the office).
- Advanced skills in Microsoft Office (Word, PowerPoint, Excel, Outlook) and conversant with a wide range of project tools including Adobe products, SharePoint, OneDrive Google Drive, Dropbox.
- Eligibility to work within the UK.
Desirable:
- Previous experience of working in sport or motorsport would be beneficial for understanding the subject matter.
Benefits:
- Competitive salary
- 25 days of Annual Leave +
Executive Clerk in Oxford employer: Motorsport UK
Contact Detail:
Motorsport UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Clerk in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the motorsport industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Motorsport UK and understanding their values and goals. Tailor your responses to show how your skills align with their needs, especially in areas like minute-taking and committee support.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent verbal and written communication, consider doing mock interviews with friends or using online platforms to refine your pitch and minute-taking abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Motorsport UK team.
We think you need these skills to ace Executive Clerk in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Clerk role. Highlight your experience in minute-taking and committee support, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects under pressure. We love candidates who can juggle responsibilities while keeping everything on track, so don’t hold back on showcasing your organisational prowess!
Communicate Clearly: Since this role involves a lot of communication, make sure your written application is clear and concise. Use straightforward language and structure your thoughts well. We appreciate candidates who can convey their ideas effectively, just like we do in our team!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at Motorsport UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Clerk role and its responsibilities. Familiarise yourself with the key tasks like minute-taking, meeting coordination, and managing documentation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires outstanding organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks under pressure. Be ready to discuss how you prioritised tasks and maintained attention to detail, especially in a compliance-driven environment.
✨Practice Your Minute-Taking
Given that taking clear and accurate minutes is a crucial part of the job, practice summarising meetings or discussions beforehand. You could even ask a friend to role-play a meeting scenario with you. This will help you articulate your minute-taking process and demonstrate your ability to capture essential information accurately.
✨Build Rapport with Stakeholders
Interpersonal skills are key for this role, so think about how you can build constructive relationships with diverse stakeholders. Prepare to share examples of how you've effectively communicated with different audiences in the past, and be ready to discuss how you would approach working with committee members, especially volunteers.
