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- Tasks: Support committee meetings by taking minutes, coordinating logistics, and preparing documentation.
- Company: Join Motorsport UK, a leading organisation in the motorsport industry.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and flexible working options.
- Why this job: Be part of a dynamic team and contribute to the exciting world of motorsport.
- Qualifications: Experience in minute-taking and strong organisational skills are essential.
- Other info: Opportunity for career growth in a vibrant and collaborative environment.
The predicted salary is between 24000 - 30000 £ per year.
Organisation: Motorsport UK
Salary: £28,000 - £30,000
Location: Bicester, Oxfordshire
Contract type: Permanent (Full time)
Closing date: 8 March 2026
Hours of Work: Full Time (37.5 hours per week). Core hours are 09:00 until 17:30, Mon – Fri. 4 days on site, 1 remote.
Line Manager: Executive Assistant
Join Our Team as a Committee Administrator at Motorsport UK
The Committee Administrator will be responsible for providing comprehensive administrative and secretariat support to our sporting governance structures, ensuring the smooth planning, organisation, and delivery of committee and council meetings.
Primary Objectives
- To support the effective running of all committee meetings by attending and producing accurate minutes, coordinating logistics, and preparing agendas and supporting documentation, ensuring all materials are issued in a timely and organised manner.
Additional Responsibilities
- Take clear, accurate and professional minutes for committee meetings including preparing, collating, and distributing accurate and timely meeting papers.
- Take ownership of the documentation linked to all committees and maintain accurate records, including forward planning and preparation for future meetings.
- Act as a key point of contact for our committee members, many of whom are volunteers.
- Maintaining an action log of matters arising from all committees, and ensure a timely follow-up of actions.
- Supporting committee member travel arrangements and expenses, ensuring the proposed annual budgets are maintained.
- To support the administration process linked to the annual appointment of all committee members.
- Work with key stakeholders to maintain a robust annual company calendar for major meetings and events.
- Review and refine processes to simplify ways of working whilst maintaining robust, transparent governance.
- Remain flexible to undertake similar duties as required in order to meet business needs.
Core Competencies
Below are the core competencies, knowledge, and skills required to be successful in this role:
Essential:
- Proven experience of taking minutes, demonstrating a relevant administrative, or support role, ideally within a compliance-driven environment (such as governance, professional membership body, education or similar).
- A track record of supporting committees, minute-taking, meeting coordination, and managing confidential information.
- Outstanding organisational skills, an eye for detail, and the ability to manage multiple tasks effectively under pressure and to tight deadlines.
- Experience of working collaboratively with others.
- Strong interpersonal skills and self-awareness, with the confidence to build constructive relationships with diverse stakeholders.
- Excellent written and verbal communication skills, with the ability to tailor your style and approach to different audiences and messages, including clear, accurate minute writing.
- A history of implementing excellent communication and high-level customer service skills, both verbal and written.
- The ability to commute to our office. This is primarily an office-based role based at in Bicester (there is the flexibility to work 1 day from home with the other 4 days in the office).
- Advanced skills in Microsoft Office (Word, PowerPoint, Excel, Outlook) and conversant with a wide range of project tools including Adobe products, SharePoint, OneDrive Google Drive, Dropbox.
- Eligibility to work within the UK.
Desirable:
- Previous experience of working in sport or motorsport would be beneficial for understanding the subject matter.
Benefits
- Competitive salary
- 25 days of Annual Leave +
Committee Administrator in Oxford employer: Motorsport UK
Contact Detail:
Motorsport UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Committee Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the motorsport industry, especially those connected to Motorsport UK. Attend events, join relevant groups on social media, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its committees. Understand their structure and recent initiatives. This will help you tailor your responses and show that you're genuinely interested in the role. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice your minute-taking skills! Since this role involves taking accurate minutes, try recording mock meetings with friends or family. This will help you get comfortable with capturing key points quickly and efficiently, which is crucial for the Committee Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So, get your application in and let’s make it happen!
We think you need these skills to ace Committee Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administrative roles, especially around minute-taking and committee support. We want to see how your skills align with what we’re looking for!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or coordinated meetings in the past. We love candidates who can demonstrate outstanding organisational skills and attention to detail!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. Use straightforward language and make sure to showcase your communication skills, as this role requires excellent written abilities.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the Committee Administrator role at Motorsport UK.
How to prepare for a job interview at Motorsport UK
✨Know Your Minutes
Since the role involves taking accurate minutes, brush up on your minute-taking skills. Practice summarising meetings and focus on capturing key points clearly. This will show your potential employer that you understand the importance of this task.
✨Organise Like a Pro
Demonstrate your outstanding organisational skills by preparing a mock agenda for a committee meeting. Bring it along to the interview to showcase your ability to plan and coordinate effectively. This practical example can really set you apart!
✨Build Rapport with Stakeholders
Prepare to discuss how you've built relationships with diverse stakeholders in the past. Think of specific examples where your interpersonal skills made a difference. This will highlight your ability to connect with committee members and manage their needs.
✨Show Off Your Tech Skills
Familiarise yourself with Microsoft Office and other project tools mentioned in the job description. Be ready to discuss how you've used these tools in previous roles. A solid grasp of technology will demonstrate your readiness for the administrative demands of the position.