Sporting Assistant in Bicester

Department: Sporting

Location: Motorsport UK, Bicester Motion

Hours of Work: Full Time (37.5 hours per week). Core hours are 09:00 until 17:30, Mon – Fri. 4 days on site, 1 remote.

Salary: £28,000-£30,000

Join Our Team as a Sporting Assistant at Motorsport UK! The Sporting Department at Motorsport UK plays a key role in facilitating a safe, fair, and fun experience for the motorsport community. This involves ensuring the governance and regulations of the sport are relevant and suitable, as well as reviewing the current landscape of participation, with a view to encouraging greater and sustained enjoyment. The Sporting Assistant will play a key role in supporting the day-to-day functioning of the Sporting department, placing a particular emphasis on supporting the continued success of motorsport in the UK.

Primary Objectives

• Providing administrative, logistical, and organisational support to the Sporting department with a particular emphasis on the Rally and Clubsport disciplines (Autotest, Cross Country, Trials), and the Competition Authorisation Office.
• Assist with the administration and maintenance of Championship databases, issuing Championship permits, and liaising with championship stakeholders.
• Working with the Sporting team to schedule, attend, and prepare agendas for meetings; take minutes and circulate actionable summaries.
• Assist regulatory committees and panels with documentation and proposals.
• Assist with creating and editing presentations and documents aligned with strategic goals.
• Providing excellent customer service to Motorsport UK registered clubs, regulatory committees, and stakeholders as appropriate.

Additional Responsibilities

• Monitoring and responding to queries posted to the Rally and Clubsport mailboxes.
• Dealing with correspondence and general telephone queries.
• Reviewing feedback from Stewards reports and other reporting channels, and the allocation of any necessary actions to the appropriate internal colleagues for resolution.
• Assisting and supporting the administration of Championship Regulations and Notice of Intents.
• Provide support with the administration of Radio License renewals.
• Provide administration support for the Competition Authorisation Office.

Core Competencies

• Customer Service orientated with experience handling complex queries and engaging with a wide range of stakeholders.
• Excellent written and verbal communication skills for professional correspondence.
• Attention to detail with high accuracy in documentation and data handling.
• Disciplined time management and organisational skills, with an ability to manage multiple tasks, prioritise effectively, and meet deadlines with stakeholders.
• A flexible, collaborative approach to problem solving.
• Innovative approach to processes and operations to improve both efficiency and effectiveness.
• Ability to work independently and strongly collaborate within a team.
• Proficiency in Microsoft Office Suite, Adobe, SharePoint, and PowerPoint.
• The ability to travel to and from the Motorsport UK offices in Bicester, Oxfordshire.
• Eligible to work in the UK.

Desirable

• Prior experience (either working or competing) and knowledge of a motorsport discipline, as well as a passion for motorsport in general.
• Familiarity with the governance of UK Motorsport and the Motorsport UK National Competition Rules (NCR).

Benefits

• 25 days of Annual Leave + Bank Holidays.
• 5% pension contribution from Motorsport UK.
• Private Medical Healthcare Cover.
• Financial, Physical and Mental wellbeing support.
• 4 x Annual Salary Life Assurance.
• Breakdown cover.
• Free on site parking.
• Access to a host of other member / staff benefits.

To apply for this vacancy, please forward a copy of your CV and covering letter to jointheteam@motorsportuk.org.