Purchase Ledger Senior

Overview

Are you ready to make your mark in the world of Formula 1?

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.

Everything you see on screen or at an event comes via our passionate and dedicated people. Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.

The ongoing increase in the popularity of F1 and the associated growth of the Group has meant that there is a requirement for additional resource in the Finance team, providing an outstanding opportunity for the right candidate to join a successful group with a globally recognised brand name and an enviable track record.

Main Duties and Responsibilities

Invoices

• Responsible for the full purchase ledger cycle for a number of companies within the group.
• Processing high volume of invoices and credit notes through Exflow, ReadSoft scanning tool and D365 accounting system.
• Accurate matching of invoices to purchase orders (POs).
• Coding of non-PO invoices and referral through workflow to suitable manager for approval.
• Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment.
• Act as the primary point of contact for suppliers, ensuring that all queries are dealt with promptly and efficiently and that the turnaround between receipt and payment of invoices is kept to a minimum, in order that our corporate image and high standards are maintained.

Payments

• Shared responsibility for weekly multi-currency supplier payments through BACS, CHAPS, and telegraphic transfers, ensuring payments are made on time.
• Preparation and upload of bulk payment runs (BACS, SEPA, CHAPS, WIRE) through online banking system.
• Inputting and posting of manual payments into online banking system.

Expenses and Per Diems

• Able to cover the reviewing of expense and per diem claims, ensuring that they are paid correctly and on time.
• Liaising with staff and management to deal with any queries arising from claims.

Credit Cards

• Able to cover reviewing of credit card statements and liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements.

Admin

• Merging of documents (e.g. invoices, POs, email approvals) into single pdf document
• Checking supplier statements.
• Investigating and answering queries on invoices or payments from suppliers and managers within the business.
• Completing and documenting verification process for supplier bank detail changes

Other

• Complete all mandatory training within specified timelines.
• Operate safely at all times in line with Company health and safety requirements.
• Completing tasks assigned to you by your manager or supervisor within a short turnaround.

Experience & Skills Required

Essential

• A minimum of 4 years experience of working in a Purchase Ledger department.
• Someone that has a pro active approach and shows initiative in all situations.
• Someone who can demonstrate a methodical and conscientious approach to work with excellent attention to detail.
• A team player who has the ability to support and build relationships with colleagues and stakeholders.
• Someone who is able to apply a structured approach towards balancing multiple demands and priorities. Actively looking for ways to improve PL processes.
• Good communication skills and the ability to build relationships at all levels.
• Strong Excel skills.

Beneficial

• Experience of using MS Dynamics 365 software would be advantageous.

Location

• The role is based at F1’s Media and Technology Centre in Biggin Hill
• Work is predominantly office based with the option for limited home working around Grands Prix. There may be very occasional, infrequent attendance at F1’s head office in London’s West End.

Benefits

• Pension – We have a Company Group Personal Pension Scheme. If an employee joins the Scheme at the first opportunity, the Company shall contribute 4.5% of their basic annual salary during each year of your employment.
• Healthcare – We operate a Group Personal Healthcare Scheme called Vitality. And as well as a Dental Plan called DenPlan. These are taxable benefits.
• Formula One Event Tickets – Staff are entitled to four VIP passes per year for any race (T&Cs apply).
• Childcare Voucher Scheme – Childcare vouchers can be used by working parents to help pay for childcare for children up to 16 years of age. The vouchers are provided as part of a salary sacrifice arrangement.
• Cycle to work scheme – The Salary Exchange Bike Scheme is a government backed initiative which enables employees to save up to 42% on the cost of a cycle and safety accessories for the purpose of cycling to work.
• Employee Advantage Programme Vodafone – We have partnered with Vodafone to offer the Employee Advantage Programme. This means that all employees and up to five members of their friends or family, are eligible for one of Vodafone’s exclusive deals – saving up to 20% on their monthly price plan.
• Access to various corporate discount schemes.
• An onsite restaurant, Murray’s.

Why join the force behind the sport?

Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport. As a member of the F1 team, you will be able to access our amazing benefits:

• Private Healthcare scheme
• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Division

Corporate