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We are seeking a dynamic Hospitality Operations Executive to help drive the performance of our Hospitality and Events Team. This role sits at the centre of our gifting and collateral operations, managing the end‑to‑end execution that makes our hospitality programme distinctive. Working closely with Brand and Design, you will translate gifting concepts into delivery - overseeing production, budgets, freight and distribution across all hospitality environments. Your focus will be operational excellence: coordinating with suppliers, managing warehouse operations, overseeing international logistics and ensuring seamless trackside distribution. From concept approval to a guest receiving their gift, you will own the execution to our exacting standards. You will also support major hospitality events throughout the year, providing operational and logistics expertise both in planning and onsite delivery.
Key Responsibilities
- Gifting & Collateral Operations (Primary Focus)
- Work with Brand and Design to deliver gifting and collateral from concept to production.
- Coordinate all gifting delivery across trackside environments including Paddock Club, Paddock, Hospitality Clubs and internal initiatives.
- Manage global freight, shipping and logistics for up to 24 race events, ensuring compliant, reliable and cost‑effective delivery.
- Source, negotiate and manage a global supplier network.
- Oversee warehouse and inventory operations, including stock control and hands‑on packing when required.
- Manage international transportation, customs processes and on‑time delivery to race venues worldwide.
- Provide onsite logistics support at key races, overseeing gifting distribution.
- Support internal gifting programmes across departments.
- Track budgets and reconcile gifting and logistics spend.
- Support several hospitality events annually with operational, logistics and guest management expertise.
- Contribute to onsite coordination to ensure exceptional guest experiences.
Candidate Profile
Essential
- Strong experience in logistics, warehousing, supply chain or production operations.
- Proven budget management and supplier negotiation skills.
- Exceptional organisational skills with strong attention to detail.
- Comfortable with hands‑on physical work in warehouses or onsite.
- Excellent communication and stakeholder‑management skills.
- Highly adaptable, able to shift between tasks and environments quickly.
- Calm, proactive problem‑solver with strong initiative.
- Collaborative team player.
- Proficient with databases, spreadsheets, tracking systems and budget tools.
Desirable
- Events, hospitality or guest services experience.
- Experience in fast‑paced or high‑performance environments.
- Familiarity with motorsport or live event operations.
- Willingness to work occasional weekends or extended hours during peak periods.
Benefits
We offer a competitive and attractive package of benefits including a generous bonus scheme, Mercedes car lease scheme, private medical cover, life assurance and 25 days holiday. We pride ourselves on our family‑friendly environment and employee well‑being programmes.
Contact Detail:
Motorsport Network Recruiting Team
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Hospitality Executive role. Highlight your experience in logistics, warehousing, and any relevant events or hospitality work. We want to see how your skills align with our needs!
Show Off Your Organisational Skills: Since this role requires exceptional organisational skills, give examples of how you've managed projects or events in the past. We love seeing candidates who can juggle multiple tasks while keeping everything on track!
Be a Problem Solver: We’re looking for someone who can think on their feet. Share instances where you’ve tackled challenges head-on, especially in fast-paced environments. This will show us you’re the calm, proactive problem-solver we need!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Motorsport Network
✨Know Your Stuff
Make sure you understand the ins and outs of hospitality operations. Brush up on logistics, supplier management, and event coordination. Being able to speak confidently about your experience in these areas will show that you're the right fit for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think about times when you managed budgets or coordinated complex logistics. This will demonstrate your attention to detail and ability to handle multiple tasks effectively.
✨Be a Team Player
Since this role involves collaboration with various teams, be ready to discuss how you've worked with others in the past. Share specific instances where your teamwork made a difference, especially in high-pressure situations.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s hospitality programme and upcoming events. This shows your genuine interest in the role and helps you gauge if the company culture aligns with your values.