At a Glance
- Tasks: Support the CEO and Managing Director while managing office operations and team coordination.
- Company: Dynamic company seeking a proactive Executive PA & Office Manager.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on teamwork and collaboration.
- Why this job: Be at the heart of the business, making impactful decisions every day.
- Qualifications: Experience as an Executive PA or Office Manager with strong organisational skills.
The predicted salary is between 40000 - 50000 € per year.
This role combines senior-level executive support with ownership of office management and wider team coordination. The post-holder will sit at the operational centre of the business, ensuring the CEO and Managing Director are supported seamlessly, while the office, logistics, and team coordination run smoothly and professionally.
This is a high-trust, high-pace role requiring judgement, resilience, and the ability to switch rapidly between strategic diary management and hands-on operational support.
Key Responsibilities- Executive Support (CEO & Managing Director)
- Full ownership of highly complex, fast-moving diaries
- Manage cross-country and multi-time-zone scheduling
- Anticipate clashes, travel pressure, and workload pinch points
- Act as gatekeeper to executive time, prioritising effectively
- Coordinate meetings, agendas, prep materials and follow-ups
- Organise UK and international travel, accommodation and itineraries
- Stakeholder Management
- Act as a professional first point of contact for senior stakeholders
- Confidently manage challenging, last-minute or high-pressure requests
- Represent the executives appropriately when coordinating commitments
- Apply judgement and push back when needed
- Office Management
- Own day-to-day office operations and logistics
- Coordinate office visitors, meetings, and on-site requirements
- Ensure the office environment is organised, welcoming and functional
- Liaise with suppliers, facilities, and service providers as required
- Maintain smooth running of office processes and routines
- Team Coordination & Logistics
- Support coordination across the wider team
- Assist with scheduling, logistics and communication where needed
- Act as a central point of organisation between leadership and team members
- Help keep the business moving during busy periods, events or travel
- Provide ad-hoc operational support to maintain momentum
- Proven experience as an Executive PA and/or Office Manager
- Demonstrable experience managing complex senior diaries
- Strong organisational and logistical capability
- Confident handling senior and challenging stakeholders
- Comfortable operating in a fast-paced, agile environment
- Excellent communication and prioritisation skills
- High levels of discretion and professionalism
- Calm under pressure
- Highly organised and detail-driven
- Practical, proactive and solutions-focused
- Able to move between strategic and operational work seamlessly
- Comfortable taking ownership without constant direction
Executive PA & Office Manager employer: Motorsport Network
As an Executive PA & Office Manager, you will thrive in a dynamic and supportive work environment that values your contributions and fosters professional growth. Our company prioritises employee well-being with flexible working arrangements, a collaborative culture, and opportunities for skill development, making it an ideal place for those seeking a meaningful career. Join us in our vibrant office where your role is pivotal to our success, and enjoy the unique advantage of being at the heart of our operations while working closely with senior leadership.
StudySmarter Expert Advice🤫
We think this is how you could land Executive PA & Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive PA & Office Manager role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills in managing complex diaries and office logistics can make a real difference to their team.
✨Tip Number 3
Practice your pitch! Be ready to explain how you handle high-pressure situations and manage senior stakeholders effectively. Confidence is key, so rehearse with a friend or in front of the mirror.
✨Tip Number 4
Don't forget to apply through our website! We love seeing candidates who are proactive and take the initiative. Plus, it gives us a chance to see your application in action!
We think you need these skills to ace Executive PA & Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive PA & Office Manager. Highlight your experience with complex diary management and office logistics, as these are key for us. Use specific examples that showcase your skills in a fast-paced environment.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Tell us why you’re the perfect fit for this role. Mention your ability to juggle multiple tasks and your experience with senior stakeholders. Keep it professional but let your personality come through!
Showcase Your Organisational Skills:In your application, give us a glimpse of how organised you are. Whether it’s through bullet points or a clear structure, make it easy for us to see your attention to detail. Remember, we love a well-organised application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Motorsport Network
✨Master the Diary Management Game
Since this role involves managing complex diaries, brush up on your scheduling skills. Familiarise yourself with tools like Google Calendar or Outlook, and be ready to discuss how you would handle overlapping appointments or last-minute changes.
✨Showcase Your Stakeholder Savvy
Prepare examples of how you've successfully managed senior stakeholders in the past. Think about times when you had to push back on requests or handle high-pressure situations, and be ready to share those stories during the interview.
✨Demonstrate Your Office Management Skills
Be prepared to talk about your experience with office logistics and operations. Highlight any systems or processes you've implemented to keep things running smoothly, and think about how you can make the office environment welcoming and functional.
✨Exude Calm and Confidence
This role requires resilience and the ability to stay calm under pressure. During the interview, practice maintaining a composed demeanour, even when discussing challenging scenarios. Show them that you can handle the fast-paced nature of the job with ease.
