Health and Safety Administrator in Biggin Hill

We are looking for a proactive, organised, and collaborative Health & Safety Administrator to join our Health & Safety team. Reporting into our Head of Corporate Health and Safety & Continuous Improvement, this role will support the day-to-day operation of the H&S team, carrying out administrative and ad‑hoc tasks.

Main Duties and Responsibilities

• Maintain up‑to‑date training, inspection, servicing and maintenance records.
• Coordinate H&S training for FOM personnel and act as the administrator for the H&S E‑learning system.
• Produce reports where required by the safety team.
• Support on creating and managing internal H&S training, allocation of training to employees.
• Keep new starter onboarding documents current.
• Prepare and circulate H&S information packs for race weekends.
• Assist with the purchasing of equipment, manage expenses and raise purchase orders.
• Oversee shared inboxes and direct queries to the appropriate team members.
• Support administrative tasks related to H&S advice, guidance, and follow‑up for office events.
• Ensure H&S noticeboards across the company are regularly updated with relevant information.
• Schedule and attend team meetings, preparing agendas and meeting minutes.
• Provide administrative support with onboarding external vendors.
• Coordinate third‑party visits with Reception and Security teams.
• Assist with incident reporting administration.
• Handle travel‑related administrative tasks.
• Support the H&S team on project management and actions.
• Support the Head(s) of H&S and the Health and Safety team in other administrative related tasks as and when required.

What Are We Looking For?

Personal Qualities

• Strong interpersonal and communication skills
• A high level of written and spoken English
• An interest in health and safety
• Collaborative, adaptable and proactive
• Ability to maintain confidentiality when dealing with sensitive information
• Excellent attention to detail

Qualifications

• IOSH Working Safely or similar H&S qualifications

Experience

• Experience with data entry, document control, and maintaining compliance records.
• Familiarity with scheduling audits, inspections, training, meetings.
• Competence with Microsoft Office (Excel for tracking KPIs, Word for reports).
• Competency in utilising collaborative software tools.
• Ability to liaise with internal teams and external bodies.

Desirable

• Previous experience in H&S or compliance‑focused environment.
• Understanding of basic H&S principles and legislation.

Knowledge & Skills

• Strong communication skills (written and verbal)
• Excellent attention to detail
• Ability to work both individually and as part of a team
• Proficient in the use of Microsoft Office, particularly Excel and Outlook.

Benefits

• Private Healthcare scheme
• Dental Care
• 4 × Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding train stations near to Biggin Hill
• Free healthy snacks in our offices
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in‑house Learning and Development team
• Discount on F1 merchandise
• Discount at F1’s experiences including F1 Arcade and F1 Drive
• Perkbox benefit portal and more

Division Corporate