At a Glance
- Tasks: Manage diary/calendar for the CLO and coordinate Legal Team operations across different time zones.
- Company: The role supports the Chief Legal Officer on the Senior Executive Management Team in the UK.
- Benefits: As an equal opportunities employer, we promote a diverse and inclusive workplace.
- Other info: Additional security checks may be required as part of the recruitment process.
- Why this job: Join a dynamic Legal Team and support high-level executives in a fast-paced environment.
- Qualifications: Prior experience as an Executive Assistant or Office Manager in confidential environments is essential.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will provide confidential and professional executive support to the Chief Legal Officer who sits on the Senior Executive Management Team and the wider Legal Team. They must be a strong communicator and be able to build good relationships with the team and stakeholders and to become a core member of the Legal Team. The role will involve providing support internationally, across different time zones, based from the UK. To perform this role successfully, the individual is expected to handle highly sensitive and confidential legal information while always exercising professionalism and discretion.
Responsibilities
- Act as first point of contact for the CLO and the wider Legal Team, managing visitors, enquiries, and general communications.
- Manage diary/calendar for the CLO, including coordination of meetings and logistics.
- Prepare for meetings by drafting agendas, minutes, briefing materials, presentations, and following up on actions.
- Coordinate Legal Team operations, including WFH schedules, holidays, UK and overseas travel arrangements, department cover, and team movements.
- Draft, review, and issue communications and standard legal documents (e.g., NDAs) and coordinate execution and electronic filing.
- Maintain Legal Team records, including ongoing matters documentation, intranet content, and filing systems.
- Manage purchasing and financial administration, including purchase requisitions, purchase orders, invoices, and expenses.
- Liaise with external law firms, suppliers, and internal stakeholders on Legal Team and procurement-related enquiries.
- Support governance and compliance processes, including Delegation of Authority signoffs, H&S, compliance, and sustainability practices.
- Organize Legal Team resources and engagement activities, including IT equipment, team materials, and team-building or social events.
Qualifications
- Prior experience as an Executive Assistant or sole departmental Office Manager, with essential front-of-house exposure.
- Experience in confidential, fast-paced environments; law firm and contractual documentation experience desirable.
- Strong commercial and business acumen with first-class work ethic and standards.
- Highly organized, detail-oriented, and able to prioritize tasks, emails, and competing demands effectively.
- Proactive, solutions-focused approach with the ability to anticipate issues and act pragmatically.
- Clear and confident communicator capable of building trusted relationships at all levels, internationally.
- Collaborative team player with a strong desire to learn and contribute meaningfully to Legal Team efficiency.
- Proficient in modern digital and technology tools.
As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.
Executive Assistant (Legal) in Silverstone employer: Motorsport Media Ltd
This role is based in the UK, supporting a Senior Executive Management Team. The company values diversity and inclusion, encouraging applicants from various backgrounds. The Legal Team is committed to efficiency and collaboration.
