At a Glance
- Tasks: Be the friendly face of Formula 1, welcoming guests and managing reception duties.
- Company: Join the iconic Formula 1 team, a leader in sports innovation.
- Benefits: Enjoy private healthcare, free snacks, and 25 days annual leave.
- Other info: Opportunities for training and development in a dynamic workplace.
- Why this job: Kickstart your career in a fast-paced, exciting environment with unique experiences.
- Qualifications: Previous receptionist experience and strong admin skills are a plus.
The predicted salary is between 30000 - 40000 £ per year.
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
We are looking for a Receptionist to join our Facilities Management team at Formula 1's London office, on a 12 month fixed term contract. Reporting into our Front of House Supervisor, this role will support the provision of professional Receptionist and associated services.
Main Duties and Responsibilities:
- Provide a professional Reception service ensuring courteous and warm welcoming of visitors and staff.
- Manage and oversee visitor, employee and contractor access passes to the F1 HQ (SJM) in line with internal policies.
- Ensure incoming calls are answered professionally, promptly and with discretion.
- Ensure incoming emails are answered appropriately and promptly, and any issues escalated to Front of House Supervisor (FS).
- Support and assist (FS) with ad-hoc requests made by Senior Stakeholders, ensuring seamless service delivery.
- Make meeting and room bookings and manage calendar, liaising with staff about changes and guests.
- Support FS with Catering and VIP meeting room and event Set-Up.
- Support with incoming and out-going post including making DHL, Addison Lee and Royal Mail bookings.
- Support FS with timely creation of Purchase Order Requests and subsequent acceptance of Purchase Orders on company ‘Purchase to Pay’ (P2P) system.
- Make taxi bookings as requested and ensure records are kept up to date.
- Report building or cleaning issues to facilities team.
- Support and assist FS with the management of catering and stationery together with associated stock control.
- Liaise with on-site cleaners and other service providers as required.
- Support and assist FS with departmental administration including credit card and petty cash reconciliation.
- Report all incidents, accidents and significant near misses to Health & Safety.
- Distribute Race Passes and uniform prior to Race Weekends.
- Develop and maintain great working relationships with key stakeholders.
- Act as a Fire Warden.
- Support CEO office with VIP ala carte service for the CEO and his guest as and when required.
- Support CEO office with Ad Hoc activities, including administration, post and courier queries and bookings.
- To work in compliance with our discretion, Security & Access Control Procedures and etiquette standards.
What Are We Looking For?
Experience:
- Excellent administration skills
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
- Document formatting and editing
- Experience in Corporate Hospitality Logistics coordination would be desirable, but not essential
Qualifications:
- Previous experience as a receptionist in a fast paced, premium service corporate environment
Knowledge and Skills:
- Personable with excellent communication skills
- Ability to multi-task
- Strong attention to detail
- Ability to meet deadlines
- Anticipate needs of guests and staff
- Multitasking and prioritizing
Personal Qualities:
- Service excellence mindset
- Flexibility in work approach
- Practical, and solution seeker
- Positive and welcoming
- Shows initiative & Ownership
Why join the force behind the sport?
- Private Healthcare scheme
- Dental Care
- 4 x Grand Prix Paddock passes per season
- Enhanced maternity/paternity leave and other family planning policies
- A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
- Free healthy snacks in our offices
- Subsidised canteen in Biggin Hill, serving breakfast and lunch
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
- Opportunities to develop and request training for your role via our in-house Learning and Development team
- Discount on F1 merchandise
- Discount at F1’s experiences including F1 Arcade and F1 Drive
- Perkbox benefit portal and more
Receptionist employer: Motorsport Media Ltd
At Formula 1, we pride ourselves on being an exceptional employer, offering a vibrant work culture that thrives on innovation and teamwork. Located in London, our Facilities Management team provides a supportive environment for the Receptionist role, with opportunities for professional growth, comprehensive benefits including private healthcare and generous leave policies, and unique perks like Grand Prix passes and discounts on F1 experiences. Join us to be part of a passionate team dedicated to delivering world-class sports and entertainment while leaving a positive legacy.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Motorsport Media Ltd can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Motorsport Media Ltd; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Motorsport Media Ltd.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Motorsport Media Ltd and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Motorsport Media Ltd's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Motorsport Media Ltd
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
