At a Glance
- Tasks: Support the Director of Racing Systems with high-level admin and project management.
- Company: Join the iconic Formula 1 team, a leader in sports innovation.
- Benefits: Enjoy private healthcare, free snacks, and 25 days annual leave.
- Other info: Opportunities for career progression and personal development await you.
- Why this job: Be part of a dynamic environment that values your ideas and contributions.
- Qualifications: 5+ years supporting senior executives and strong communication skills required.
The predicted salary is between 40000 - 50000 £ per year.
Are you ready to make your mark in the world of Formula 1? At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race. Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950. Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
We are looking for a Personal Assistant to support our Director of Racing Systems. In this role, you will be providing high-level business and administrative support to the Director.
Main Duties and Responsibilities:
- Provide high level executive business and administrative support to the Director across day-to-day duties.
- Cultivate and strengthen relationships with stakeholders (internal/external), using expert levels of communication.
- Strategic multi-tasking and impeccable organisation skills.
- Managing projects, creating and maintaining status tracking reports, ensuring all deadlines are met and following-up with contributors (internal/external) as required.
- Preparation of PowerPoint presentations, word documents and agendas with high attention to detail.
- Perform meeting planning, and preparation, including minute taking and distribution.
- Maintain forward-looking oversight of the Director’s schedule, ensuring thorough preparation for all meetings.
- Thorough diary management working across several different time zones.
- Screen enquiries and requests and responding within a timely manner.
- Maintain the highest standards of respect, integrity, and discretion, ensuring matters are handled with strict confidentiality.
- Administer, coordinate, and submit monthly expense claim forms and credit card paperwork.
- Coordinate travel arrangements with the Travel department; to include visa applications and checking itineraries.
- Support with the department budget preparation.
- Troubleshoot minor IT issues and liaise with the IT department when additional support or escalation is needed.
- Ability to provide out-of-hours support when the Director has travel commitments.
What Are We Looking For?
Personal Qualities:
- High level of integrity, ensuring matters are handled with strict confidentiality.
- Flexible, proactive and reactive, always pre-empting any potential issues.
- A positive, can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic and self-motivation.
- Dynamic and flexible whilst balancing proactive and reactive day-to-day tasks.
- Friendly, helpful, and professional persona whilst going the extra mile to help with any enquiries.
Experience:
- 5 years + previous experience supporting a Director or C suite individual.
- Exposure to high profile business individuals.
- Proven experience in senior stakeholder management.
- Some desirable experience that you may bring to the role: Experience of working within a dynamic and ever-changing environment; Experience working for a high-profile company.
Knowledge & Skills:
- Excellent written and spoken English language skills.
- Strong level of accuracy and attention to detail.
- Advanced MS Office skills.
- Ability to effectively interact and communicate with a diverse range of stakeholders (internal and external).
- Ability to work under time constraints and pressure with constant change in priorities all the while remaining calm.
- Able to work with initiative, unsupervised, and to efficiently manage and prioritise your own workload whilst maintaining deadlines.
- Minute taking.
- Knowledge of Formula 1 would be desirable.
Career Progression - Where Can You Go Next?
Your next career move could include progressing into Executive Assistant.
Why join the force behind the sport?
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth. We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact. We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.
As a member of the F1 team, you will be able to access our amazing benefits:
- Private Healthcare scheme.
- Dental Care.
- 4 x Grand Prix Paddock passes per season.
- Enhanced maternity/paternity leave and other family planning policies.
- A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill.
- Free healthy snacks in our offices.
- Subsidised canteen in Biggin Hill, serving breakfast and lunch.
- 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure.
- Opportunities to develop and request training for your role via our in-house Learning and Development team.
- Discount on F1 merchandise.
- Discount at F1’s experiences including F1 Arcade and F1 Drive.
- Perkbox benefit portal and more.
Division: Technical
PA to the Director of Racing Systems employer: Motorsport Media Ltd
At Formula 1, we pride ourselves on being an exceptional employer that champions innovation and personal growth within a dynamic work environment. Our team is dedicated to delivering the world's greatest sports spectacle while fostering a culture of collaboration and respect, offering employees unique benefits such as private healthcare, generous leave policies, and opportunities for professional development. Located in Biggin Hill, our vibrant workplace not only provides access to exciting events but also ensures a supportive atmosphere where every contribution is valued.
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Director of Racing Systems
✨Tip Number 1
Network like a pro! Get out there and connect with people in the Formula 1 world. Attend events, join online forums, and don’t be shy about reaching out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with recent news in Formula 1 and think about how your skills can contribute to their mission. Show them you’re not just another candidate, but someone who truly gets what they do!
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and professionally. Try mock interviews with friends or family, focusing on how you present yourself and your experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Formula 1. Let’s get you that dream job!
We think you need these skills to ace PA to the Director of Racing Systems
Some tips for your application 🫡
Show Your Passion for F1:When you're writing your application, let your love for Formula 1 shine through! Mention any experiences or interests that connect you to the sport. We want to see that you're not just looking for a job, but that you're excited about being part of the F1 family.
Tailor Your CV and Cover Letter:Make sure your CV and cover letter are tailored specifically for this role. Highlight your experience supporting high-level executives and managing multiple tasks. We appreciate attention to detail, so ensure everything is polished and professional!
Be Clear and Concise:In your written application, clarity is key! Use straightforward language and avoid jargon. We want to understand your skills and experiences without having to decipher complex sentences. Keep it simple and to the point!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows that you're proactive and know how to navigate the digital world, which is super important in our fast-paced environment.
How to prepare for a job interview at Motorsport Media Ltd
✨Know Your F1 Stuff
Before the interview, brush up on your knowledge of Formula 1. Understand the latest developments in racing systems and how they impact the sport. This will show your passion and commitment to the role, making you stand out as a candidate.
✨Master the Art of Organisation
As a Personal Assistant, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss your strategies for prioritising tasks and ensuring deadlines are met, especially in high-pressure situations.
✨Showcase Your Communication Skills
Effective communication is crucial in this role. During the interview, demonstrate your ability to communicate clearly and professionally. You might even want to prepare a brief presentation or summary of your experience to showcase your skills in action.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and flexibility. Think of specific instances where you've had to adapt quickly or handle unexpected challenges, and be prepared to share these stories to illustrate your proactive approach.
